SCHEDULE 3OTHER CONTRACTUAL TERMS
PART 5RECORDS, INFORMATION, NOTIFICATIONS AND RIGHTS OF ENTRY
Notification of a course of treatment, orthodontic course of treatment etc.39
1
Subject to paragraph (2), the contractor shall, within two months of the date upon which—
a
it completes a course of treatment in respect of mandatory or additional services;
b
it completes a case assessment in respect of an orthodontic course of treatment that does not lead to a course of treatment;
c
it provides an orthodontic appliance following a case assessment in respect of orthodontic treatment;
d
it completes a course of treatment in respect of orthodontic treatment;
e
it completes a course of treatment in respect of mandatory services or additional services or orthodontic course of treatment is terminated; or
f
in respect of courses not falling with sub-paragraph (d) or (e), no more services can be provided by virtue of paragraph 5(4)(b) of Schedule 1 (orthodontic course of treatment) or paragraph 7(4)(b) of this Schedule,
F2subject to sub-paragraph (5), send to the Board by means of electronic submission, the information specified in paragraph (3).
F12
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
3
The information referred to in sub-paragraphs (1) and (2) comprise of —
a
details of the patient to whom it provides services;
b
details of the services provided (including any appliances provided) to that patient;
c
details of any NHS Charge payable and paid by that patient; and
F3d
in the case of a patient who is exempt from NHS Charges, the information required under sub-paragraph (4).
F44
In the case of a patient who is exempt from NHS Charges, the contractor must provide the Board (or a person authorised on the Board’s behalf) with—
a
such details of that exemption as the Board may reasonably request; and
b
the written declaration.
5
The Board may accept submission of the information mentioned in sub-paragraph (2) in paper form in such exceptional circumstances as the Board may reasonably determine.
6
In this regulation, ‘electronic submission’ means the submission of information electronically via a computer system approved by the Board.