Excuse from paying civil penalty6

The requirements in relation to any documents or combinations of documents produced by an employee pursuant to articles 3 or 4 of this order are that—

a

the employer takes all reasonable steps to check the validity of the document;

b

the copy or copies are retained securely by the employer for a period of not less than two years after the employment has come to an end;

c

if a document contains a photograph, the employer has satisfied himself that the photograph is of the prospective employee or employee;

d

if a document contains a date of birth, the employer has satisfied himself that the date of birth is consistent with the appearance of the prospective employee or employee;

e

the employer takes all other reasonable steps to check that the prospective employee or employee is the rightful owner of the document;

f

if the document is not a passport or other travel document the employer retains a copy of whole of the document in a format which cannot be subsequently altered; and

g

if the document is a passport or other travel document, the following pages of that document are copied in a format which cannot be subsequently altered—

i

the front cover;

ii

any page containing the holder’s personal details including nationality;

iii

any page containing the holder’s photograph;

iv

any page containing the holder’s signature;

v

any page containing the date of expiry; and

vi

any page containing information indicating the holder has an entitlement to enter or remain in the UK and undertake the work in question.