PART 4ABSENT VOTERS
Interpretation of Part 4C1054
In this Part—
“his allotted polling station” in relation to an elector means the polling station allotted or likely to be allotted to him under the elections rules; and
one person is “related” to another if he is the spouse or civil partner, parent, grandparent, brother, sister, child or grandchild of the other.
General requirements for applications for an absent voteC255
1
An application under section 6, 7, 8 or 9 of the 1985 Act44 must comply with the requirements of this regulation and such further requirements in this Part of these Regulations as are relevant to the application.
2
In the case of an application under section 6(1) or 7(1), the application must state, in addition to the matters required by section 6(1)(ba) to (bc) or section 7(1)(ba) to (bc) of the 1985 Act 45—
a
the full name of the applicant;
b
the address in respect of which the applicant is or will be registered in the register except in the case of an application under section 9 of the 1985 Act;
c
in the case of such an application the proxy’s address, together with the name of the elector for whom he will act as proxy and the elector’s address for the purposes of sub-paragraph(b); F11...
d
in the case of an application under section 6(1), 7(1) or 9(4) or (7) of the 1985 Act, the grounds on which the elector claims to be entitled to an absent vote F3, and
e
where the applicant has, or has applied for, an anonymous entry, that fact.
3
The application shall be made in writing and be signed and dated by the applicant.
4
Where an application is made to vote by proxy, it shall include an application for the appointment of a proxy which meets the requirements of regulation 56.
F21Additional requirement for applications for ballot papers to be sent to a different address to that in registerC155A
1
Paragraph (2) applies where—
a
in the case of an application to vote by post under section 6(1) of the 1985 Act, the addresses provided in accordance with section 6(6) of that Act and regulation 55(2)(b) are different;
b
in the case of an application to vote by post under section 7(1) of the 1985 Act, the addresses provided in accordance with section 7(5) of that Act and regulation 55(2)(b) are different;
c
in the case of an application by a proxy to vote by post under section 9(4) of the 1985 Act, the address provided in accordance with section 9(12) of that Act and the proxy’s address provided in accordance with regulation 55(2)(c) are different.
2
The application must set out why the applicant’s (“A”) circumstances will be or are likely to be such that A requires the ballot paper to be sent to the address provided in accordance with the provisions of the 1985 Act mentioned above.
F243
This regulation does not apply where an applicant has, or has applied for, an anonymous entry.
Additional requirement for applications for ballot papers to be sent to different address from that shown in the record kept under section 6(3) or section 9(6) of the 1985 ActC655B
F131
An application under—
a
section 7(2) of the 1985 Act by a person (“A”) shown as voting by post in the record kept under section 6(3) of that Act; or
b
section 9(8) of the 1985 Act by a person (“A”) shown as voting by post in the record kept under section 9(6) of that Act,
for A’s ballot paper to be sent to a different address from that shown in the record shall set out why A’s circumstances will be or are likely to be such that A requires the ballot paper to be sent to that address.
F142
This regulation does not apply where the applicant has, or has applied for, an anonymous entry.
Additional requirements for applications for the appointment of a proxyC456
F151
An application for the appointment of a proxy under section 8(6) or (7) of the 1985 Act shall state the full name and address of the person whom the applicant wishes to appoint as his proxy, together with his family relationship, if any, with the applicant, and—
a
if it is signed only by the applicant, shall contain a statement by him that he has consulted the person so named and that the person is capable of being and willing to be appointed to vote as his proxy; or
b
if it is also signed by the person to be appointed, shall contain a statement by that person that he is capable of being and willing to be appointed to vote as the applicant’s proxy.
F182
Where the application mentioned in paragraph (1) is made by an elector with an anonymous entry, the application must be accompanied by an application, by the person to be appointed as proxy, under—
a
section 9(4) of the 1985 Act (application to vote by post as proxy at parliamentary elections for an indefinite period); or
b
section 9(7) of the 1985 Act (application to vote by post as proxy at a particular election) in relation to the election.
Additional requirements for applications on grounds of blindness or other disability57
1
An application under section 6(2)(b)46 of the 1985 Act shall specify the disability by reason of which it is made.
2
Subject to paragraph (3), such an application shall be attested and signed by F23a person who is registered in the register and who is—
a
a registered medical practitioner;
b
a nurse registered on the register maintained by the Nursing and Midwifery Council under article 5 of the Nursing and Midwifery Order 200147 by virtue of qualifications in nursing;
F22ba
a social worker registered under the principal part of the register maintained by the Northern Ireland Social Care Council under section 3 of the Health and Personal Services Act (Northern Ireland) 2001;
c
a Christian Science practitioner;
d
the person registered under the Registered Homes (Northern Ireland) Order 199248 as carrying on a residential care home within the meaning of article 3 of that Order or a nursing home within the meaning of article 16 of that Order, where the applicant states that he is resident in such a home;
e
the person in charge of residential accommodation provided under article 15 of the Health and Personal Social Services (Northern Ireland) Order 197249, where the applicant states that he is resident in such accommodation; or
f
the manager or other person in charge of premises forming one of a group of premises provided for persons of pensionable age or persons with a disability for which there is a resident manager or other person in charge, where the applicant states that he resides in such premises.
3
The person attesting the application shall state—
a
his name and address and the qualification by virtue of which he attests the application;
F10ab
that he is registered in the register;
b
that, to the best of his knowledge and belief, the applicant has the disability specified in the application and that he cannot reasonably be expected to go in person to his allotted polling station or to vote unaided there by reason of that disability; and
c
that, to the best of his knowledge and belief, the disability specified in the application is likely to continue either indefinitely or for a period specified by the person attesting the application.
4
Paragraphs (2) to (4) shall not apply where—
a
the application is based on the applicant’s blindness and the applicant is registered as a blind person by F5a Health and Social Care trust which is specified in the application; or
F1b
the application states that the applicant is in receipt of—
i
the higher rate of attendance allowance (payable under section 65 of the Social Security Contributions and Benefits (Northern Ireland) Act 1992); or
ii
the highest rate of the care component or the higher rate of the mobility component (or both) of the disability living allowance (payable under section 72 and section 73 of that Act) F4; or
iii
armed forces independence payment under the Armed Forces and Reserve Forces (Compensation Scheme) Order 2011,
because of the disability specified in the application.
5
The fact that an applicant is registered with F2a Health and Social Care trust as a blind person shall be deemed sufficient evidence that he is eligible for an absent vote on the grounds set out in section 6(2)(b) of the 1985 Act.
Additional requirements for applications based on occupation, service, employment or attendance on a course58
1
An application under section 6(2)(c) of the 1985 Act51 shall state—
a
whether the occupation, service or employment in respect of which it is made is that of the applicant or his spouse or civil partner; or
b
whether it is the applicant or his spouse or civil partner who is attending the course provided by an educational institution in respect of which the application is made; and
c
the nature of the occupation, service or employment or course provided by an educational institution giving rise to the application;
d
where the person in respect of whose occupation, service or employment it is made (in this regulation referred to as “the employed person”) is self-employed, that fact; and in any other case the name of that person’s employer;
e
the reason, relevant to the general nature of the employment, service or occupation in question or the course provided by an educational institution, why the applicant cannot reasonable be expected to go in person to his allotted polling station.
2
Such an application shall be attested and signed—
a
where the person is self-employed, by a person who—
i
is aged 18 years or over;
ii
knows the self-employed person; and
iii
is not related to him;
b
by the employer of the employed person or by another employee to whom this function is delegated by the employer; and
c
in the case of a course provided by an educational institution, by the director or tutor of that course or by the principal or head of that institution or an employee to whom this function is delegated by the head or principal.
3
The person attesting an application made under paragraph (2) shall—
a
where the applicant is the employed person, self-employed person or the person attending the course, certify that the statements required by sub-paragraphs (a) to (e) of paragraph (1) to be included in the application are true; or
b
where the applicant is the spouse or civil partner of the employed person, self-employed person or the person attending the course, certify that the statements included in the application in accordance with the requirements of sub-paragraphs (a) to (d) of paragraph (1) are true.
4
The person attesting an application under paragraph (2) shall also state—
a
his name and address, that he is aged 18 years or over, that he knows the employed person, self-employed person or person attending a course provided by an educational institution but is not related to him; and
b
if he is attesting as or on behalf of the employer of the employed person, that he is the employer or the position he holds in the employment of that employer; or
c
if he is attesting an application made on the grounds of attendance at a course provided by an educational institution, the post he holds at that institution.
Additional requirements for applications in respect of a particular electionC759
1
An application under section 7(1) of the 1985 Act shall set out why the applicant’s circumstances on the date of the poll for the election in respect of which it is made will be or are likely to be such that he cannot reasonably be expected to vote in person at his allotted polling station.
2
Except in respect of an application to which paragraph (4), (6) or (8) applies, such an application shall be signed and attested by a person who—
a
is aged 18 years or over;
b
resides in the United Kingdom;
c
knows the applicant but is not related to him; and
F19d
has not attested under this paragraph more than one other application in respect of the election for which the application he attests is made or that election taken together with any other election in Northern Ireland the poll for which is taking place on the same day.
3
The person attesting an application under paragraph (2) shall state—
a
his full name and address;
b
that he is aged 18 years or over;
c
that he resides in the United Kingdom;
d
that he knows the applicant but is not related to him; and
F12e
that he has not attested under paragraph (2) more than one other application in respect of the election for which the application he attests is made or that election taken together with any other election in Northern Ireland the poll for which is taking place on the same day,
and shall certify that, to the best of his knowledge and belief, the statement included in the application in accordance with paragraph (1) is true.
4
This paragraph applies in respect of an application under section 7(1) of the 1985 Act in which the circumstances set out in accordance with paragraph (1) are that the applicant will be or is likely to be ill on the date of the poll, and which—
a
specifies the illness which he is likely to suffer from; and
5
The person attesting an application under paragraph (4) shall state—
a
his name and address;
F9ab
that he is registered in the register;
b
the qualification by virtue of which he is authorised to attest it;
c
that he has seen the applicant in connection with the circumstances set out in the application in accordance with paragraph (1); and
d
that, to the best of his knowledge and belief—
i
the applicant is suffering from the illness specified in the application;
ii
that he will be or is likely to be so suffering on the date of the poll; and
iii
that he cannot reasonably be expected to vote in person at his allotted polling station because of that illness.
6
This paragraph applies in respect of an application under section 7(1) of the 1985 Act—
a
which is received by the registration officer after 5 p.m. on the fourteenth day (calculated in accordance with regulation 61(5)) before the date of the poll at the election in question (“the standard closing date for applications”) but before 5 p.m. on the sixth day (so calculated) before the date of that poll;
b
in which the circumstances set out in accordance with paragraph (1) relate to the applicant’s health;
c
which includes a statement to the effect that, before the standard closing date for applications, the applicant could not have reasonably foreseen that those circumstances would, or would be likely to, exist on the date of the poll; and
7
The person attesting an application under paragraph (6) shall state—
a
his name and address;
F7ab
that he is registered in the register;
b
the qualification by virtue of which he is authorised to attest it;
c
that he has seen the applicant in connection with the circumstances set out in the application in accordance with paragraph (1);
d
that to the best of his knowledge and belief—
i
the applicant is suffering from the illness specified in the application;
ii
that he will be or is likely to be so suffering on the date of the poll; and
iii
that he cannot reasonably be expected to vote in person at his allotted polling station because of that illness; and
e
that, to the best of his knowledge and belief, the statement which the applicant made in accordance with paragraph (6)(c) is correct.
8
This paragraph applies in respect of an application under section 7(1) of the 1985 Act—
a
which is received by the registration officer during the period specified in paragraph (6)(a);
b
in which the circumstances set out in accordance with paragraph (1) relate to the applicant’s employment either as a constable or by the returning officer on the date of the poll of the election for which the application is made for a purpose connected with that election or any other parliamentary or European Parliamentary election the poll for which is held on the same day;
c
which states the employment in question; and
d
in the case of a constable, which is signed by a member of the Police Service of Northern Ireland of or above the rank of chief inspector.
Additional requirements for applications by proxies to vote by post at a particular electionC1160
An application under F6section 9(7)(a) of the 1985 Act shall set out why the applicant’s circumstances on the date of the poll for the election in respect of which it is made will be or are likely to be such that he cannot reasonably be expected to vote in person at the polling station allotted or likely to be allotted to the elector under the elections rules.
Closing date for applicationsC361
1
An application under section 6(1) or (5), 8(6) or 9(4) of the 1985 Act shall be disregarded for the purposes of a particular election if it is received by the registration officer after 5 p.m. on the fourteenth day before the day of the poll at that election.
2
Subject to paragraph (3), an application under section 7(1) or (2), 8(7) or 9(7) or (8) of the 1985 Act shall be refused if it is received by the registration officer after 5 p.m. on the fourteenth day before the day of the poll at the election for which is made.
3
Paragraph (2) shall not apply to an application which satisfies the requirements of either paragraphs (6) and (7) or paragraph (8) of regulation 59; and such an application shall be refused if it is received by the registration officer after 5 p.m. on the sixth day before the day of the poll at the election for which it is made.
4
An application under—
a
section 6(4)(a) of the 1985 Act by an elector to be removed from the record kept under section 6(3) of that Act; or
b
section 9(11)(a) of that Act by a proxy to be removed from the record kept under section 9(6) of that Act,
and a notice under section 8(9) of that Act by an elector cancelling a proxy’s appointment shall be disregarded for the purposes of a particular election if it is received by the registration officer after 5 p.m. on the fourteenth day before the date of the poll at that election.
5
In computing a period of days for the purposes of this regulation, Saturday, Sunday, Christmas Eve, Christmas Day, Good Friday or a bank holiday shall be disregarded.
6
In paragraph (5) “bank holiday” means—
a
in relation to a general election, a day which is a bank holiday under the Banking and Financial Dealings Act 197152 in any part of the United Kingdom; and
b
in relation to a by-election, a day which is a bank holiday under that Act in Northern Ireland,
except that where, at a parliamentary general election, any proceedings are commenced afresh by reason of a candidate’s death, sub-paragraph (b), not sub-paragraph (a), shall apply.
Grant or refusal of applicationsC862
1
Where the registration officer grants an application under section 6, 7, 8 or 9 of the 1985 Act, he shall, where practicable, notify the applicant of his decision.
2
Where the registration officer grants an application for the appointment of a proxy, he shall confirm in writing to the elector that the proxy has been appointed, his name and address, and the duration of the appointment.
3
The proxy paper (as amended for use also in respect of European Parliamentary elections) to be issued by the registration officer on the appointment of a proxy shall be in Form E.
4
Where the registration officer refuses an application under section 6, 7, 8 or 9 of the 1985 Act, he shall notify the applicant of his decision and, in the case of an application under section 6(1) or 9(4), of the reasons for it; and he shall date such a notification.
Notice of appeal63
1
2
The registration officer shall forward any such notice to the appropriate county court together with a statement of the material facts which in his opinion have been established in the case, of his decision upon the whole case and on any point which may be specified as a ground of appeal.
3
Where it appears to the registration officer that any notices of appeal given to him are based on similar grounds, he shall inform the county court of this to enable the court (if it thinks fit) to consolidate the appeals or select a case as a test case.
Cancellation of proxy appointmentC964
Where the appointment of a proxy is cancelled by notice given to the registration officer under section 8(9) of the 1985 Act54 or ceases to be in force under that provision or is no longer in force under section 8(10)(b) of that Act, the registration officer shall—
a
notify the person whose appointment as proxy has been cancelled, ceases to be or is no longer in force, unless the registration officer has previously been notified by that person that he no longer wishes to act as proxy; and
b
remove his name from the record kept under section 6(3)(c) of that Act.
Inquiries by registration officer65
1
The registration officer may, at such times as he thinks fit, make inquiries of a person who is shown in the record kept under section 6(3) of the 1985 Act55 by virtue of an application under that section on the grounds set out in paragraph (b) or (c) of section 6(2).
2
In the case of a person who is shown in the record kept under section 6(3) of the 1985 Act by virtue of an application under that section on the grounds set out in section 6(2)(c), the registration officer shall make the inquiries referred to in paragraph (1) not later than three years after the granting of the application or the last such inquiries, as the case may be.
3
The registration officer may treat the failure by a person of whom inquiries have been made to respond to such inquiries within one month of the date on which they were made as sufficient evidence of a material change in circumstances.
Records and lists kept under sections 6, 7 and 9 of the 1985 ActC566
1
The registration officer shall, on request, supply free of charge a copy of the list kept under sections 7(4) and 9(9) of the 1985 Act56 to each candidate at a parliamentary election or his election agent.
2
The registration officer shall make available for inspection at his office a copy of the records kept under sections 6(3) and 9(6) of the 1985 Act57.
F172A
The registration officer must not make available for inspection under paragraph (2) a copy of any record relating to—
a
a person who has an anonymous entry; or
b
the proxy of a person who has an anonymous entry.
3
As soon as practicable after the sixth day before the day of the poll (calculated in accordance with regulation 61(5)) the registration officer shall publish the lists kept under sections 7(4) and 9(9) of the 1985 Act by making a copy of them available for inspection at his office.
Marked register for polling stations67
To indicate that an elector or his proxy is entitled to vote by post and is for that reason not entitled to vote in person, the letter “A” shall be placed against the F8entry of that elector in any copy of the register, or part of it, provided for a polling station.
Certificate of employment at a parliamentary election68
1
The form of certificate in Form F is prescribed for the purposes of rule 32(3) of the elections rules.
2
The prescribed officer of police for those purposes is a member of the Police Service of Northern Ireland of or above the rank of chief inspector.
Form of Corresponding number lists69
1
The form of the corresponding number list to be prepared by the returning officer under rule 19A58 of the elections rules shall be in Form G.
2
3
The form of the corresponding number list to be prepared by a returning officer under rule 19A of the elections rules, when a parliamentary election is combined with another poll under section 15 of the 1985 Act61 shall be in Form J.
4
The form of the corresponding number list to be prepared by a returning officer for the purposes of rules 29(3)(e) and 37(1)(c) of the elections rules, when a parliamentary election is combined with another poll under section 15 of the 1983 Act shall be in Form K.