The Representation of the People (Northern Ireland) Regulations 2008

[F1 [F2 Processing of information provided in connection with an application for registration] N.I.

27A.— [F3 (A1) If a person provides an original document in accordance with regulation 25A(2), 25B(2), 25C(2), 27ZA(3) or (4), 27ZB(2), 27ZD(2)(a) or (5), 27ZE(3)(a) or 27ZG(7), the registration officer must make a copy of that document and return the original document to the person who provided it.]

(1) In respect of any application for registration, until the application has been determined, the registration officer—

(a) shall retain the application form or, in the case of an application submitted through the UK digital service, the information contained in the application; and

[F4 (b) must retain any other information or documents provided to the registration officer in connection with the application or, in the case of original documents which are returned under paragraph (A1), a copy of such documents.]

(2) After the determination of the application, the registration officer may continue to retain any information or document mentioned in paragraph (1) until such time as the officer considers that it is not required for or in connection with the exercise of the officer’s functions.]

[F5 (3) In respect of any relevant canvass form, until the end of the register alteration day, the registration officer—

(a) shall retain the canvass form or, in the case of a canvass form submitted through the UK digital service, the information contained in the form; and

(b) may retain any other documentation or information provided to the registration officer in connection with the submission of the form.

(4) After the register alteration day, the registration officer may continue to retain any information or document mentioned in paragraph (3) until such time as the officer considers that it is not required for or in connection with the exercise of the officer’s functions.

(5) In this regulation—

“relevant canvass form” means a canvass form completed in respect of any address in connection with a canvass under section 10 of the 1983 Act;

“register alteration day” means, in respect of a relevant canvass form, the day on which the Chief Electoral Officer for Northern Ireland has determined what alterations to the officer’s registers fall to be made as a result of the submission of that canvass form.]

Textual Amendments

F1 Reg. 27A inserted (31.5.2018) by The Representation of the People (Electronic Communications and Amendment) (Northern Ireland) Regulations 2018 (S.I. 2018/699), regs. 1(2), 16

F2 Reg. 27A heading substituted (16.1.2024) by The Representation of the People (Overseas Electors etc.) (Amendment) (Northern Ireland) Regulations 2024 (S.I. 2024/43), regs. 1(1), 15(a) (with reg. 28(1))

F3 Reg. 27A(A1) inserted (16.1.2024) by The Representation of the People (Overseas Electors etc.) (Amendment) (Northern Ireland) Regulations 2024 (S.I. 2024/43), regs. 1(1), 15(b) (with reg. 28(1))

F4 Reg. 27A(1)(b) substituted (16.1.2024) by The Representation of the People (Overseas Electors etc.) (Amendment) (Northern Ireland) Regulations 2024 (S.I. 2024/43), regs. 1(1), 15(c) (with reg. 28(1))

F5 Reg. 27A(3)-(5) inserted (6.7.2020) by The Representation of the People (Electronic Communications and Amendment) (Northern Ireland) Regulations 2020 (S.I. 2020/581), regs. 1(2), 12(2)(b)