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PART 6E+WRegistration and Disclosure of Data Relating to Certificates and Reports

Registration of certificates etcE+W

27.—(1) [F1Subject to paragraph (6),] the Secretary of State shall maintain one or more registers of data from which the following documents may be produced—

(a)energy performance certificates;

(b)display energy certificates; F2...

(c)inspection reports[F3; and

(d)recommendation reports]

(2) An energy assessor who issues a document referred to in paragraph (1)(a) or (b) must ensure that the data which, in accordance with the methodology of calculation of the energy performance of buildings approved by the Secretary of State under regulation 24 of the Building Regulations 2010 M1, was used to calculate any asset rating or operational rating, and to produce the document, is entered onto the relevant register before the assessor gives the document to the person who requested that it be issued.

[F4(2A) Where an energy assessor issues an energy performance certificate relating to a green deal property, the data which the assessor must ensure is entered onto the relevant register in accordance with paragraph (2) includes the green deal information relating to that property.]

(3) An energy assessor who issues an inspection report must ensure that the data required by regulation 19(3) to be included in the report is entered onto the relevant register before the assessor gives the document to the relevant person.

(4) Each set of data entered onto the register from which a particular document may be produced—

(a)shall be registered under a unique reference number; and

(b)[F5subject to paragraph (4A)] shall not be altered once registered.

[F6(4A) The green deal information entered onto the relevant register in respect of a green deal property may be altered in accordance with provision made under section 11(6) of the Energy Act 2011.]

[F7(4B) An energy assessor who issues a recommendation report (whether as part of an energy performance certificate under regulation 9(1)(d) or as a separate document) must ensure that the data that is required to be included in the report by regulation 4(2) (recommendation reports) is entered onto the relevant register before the assessor gives the report to the person who requested that it be issued.]

(5) Any data entered on the register must be kept on the register for a period of at least 20 years beginning on the date on which it is entered onto the register.

[F8(6) This regulation does not apply to—

(a)an energy performance certificate issued under regulation 9A (energy performance certificates in respect of excluded buildings);

(b)a display energy certificate issued under regulation 15A (display energy certificates in respect of excluded buildings);

(c)an inspection report issued under regulation 19A (inspection reports in respect of excluded buildings); or

(d)a recommendation report to which paragraph (7) applies.

(7) This paragraph applies to a recommendation report which—

(a)is included in an energy performance certificate issued under regulation 9A (energy performance certificates in respect of excluded buildings);

(b)is issued in relation to a building together with a display energy certificate issued in relation to that building under regulation 15A (display energy certificates in respect of excluded buildings).]

Textual Amendments

Marginal Citations

Fees for entering data onto registerE+W

28.  The keeper of the register may charge the following fees for entering data onto the register on or after 9th January 2013—

(a)for entering data from which an energy performance certificate which relates to a dwelling may be produced, a fee of [F9£2.07];

(b)for entering data from which—

(i)an energy performance certificate which relates to a building other than a dwelling,

(ii)a display energy certificate, or

(iii)an inspection report,

may be produced, a fee of [F10£12.82].

Textual Amendments

Disclosure of data: generalE+W

29.—(1) A person keeping a register on the Secretary of State's behalf must not disclose data that has been entered onto a register to any other person unless the disclosure is in accordance with regulation 30, 31 or 32.

(2) It is an offence for a person to disclose, or permit the disclosure of, data otherwise than in accordance with paragraph (1).

(3) A person guilty of an offence under paragraph (2) is liable on summary conviction to a fine not exceeding level 5 on the standard scale.

Disclosure of general access dataE+W

30.—(1) The keeper of the register may disclose general access data [F11which does not relate to a building or a building unit that is a green deal property] to any person if the conditions in paragraph (2) are met.

(2) The conditions are that—

(a)a request for disclosure of the data to the person has been made by means of a website operated by the keeper;

(b)the request includes at least one of the following—

(i)the full postcode of that building;

(ii)the name of the road or street on which, and the name of the city, town, village or parish in which that building is located; or

(iii)the report reference number of the valid energy performance certificate that relates to the buildingF12... [F13; and]

[F14(c)subject to paragraph (2ZA), no opt-out is in effect in respect of the data.]

F15(d). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

[F16(2ZA) The condition in paragraph (2)(c) does not apply where the request—

(a)is for data that is required to be included in a display energy certificate; or

(b)includes the report reference number of the valid energy performance certificate that relates to the building.]

[F17(2A) The keeper of the register may disclose general access data which relates to a building or a building unit which is a green deal property to—

(a)any person if the conditions in paragraph (2)(a), (b)(iii) [F18and (c)] are met;

(b)a person who is acting on behalf of another person—

(i)who is or may be required to comply with the green deal disclosure obligations; or

(ii)to whom an energy performance certificate is required to be provided pursuant to the green deal disclosure obligations,

if the conditions in paragraph (2)(a), (b)(i) or (ii) [F19and (c)] are met.]

(3) In this regulation—

(a)an opt-out is in effect in respect of data where—

(i)the owner or occupier of the building to which the data relates has notified the keeper that the data is not to be disclosed,

(ii)the notice was given in writing, or by electronic communication sent to an address or location specified by the keeper for the purpose of the receipt of such notices, and

(iii)the notice has not been withdrawn by the owner or occupier (by the means referred to in this sub-paragraph)F20...

F21(b). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Textual Amendments

[F22Publication of bulk access data on a websiteE+W

30A.—(1) Subject to paragraph (2), the keeper of the register may publish on a website such items of bulk access data relating to any building appearing on the register as are specified in Schedule B1.

(2) The keeper of the register may not publish any data under this regulation in relation to which an opt-out is in effect in accordance with regulation 30(3).]

Textual Amendments

Disclosure of bulk access dataE+W

31.—(1) The keeper of the register may disclose—

(a)bulk access data which relates solely to a display energy certificate to any person if the condition in paragraph (2)(c) is met;

(b)other bulk access data to an authorised recipient if all of the conditions in paragraph (2) are met.

(2) The conditions are that—

(a)the authorised recipient has made a request for one or more specific descriptions of data to the keeper;

(b)the request was made in writing, or by electronic communication sent to an address or location specified by the keeper for the purpose of the receipt of such requests;

(c)the authorised recipient (other than one falling within paragraph (a), (b), (d), (e), (f) or (g) of the definition of that term in regulation 2 has paid a fee to the keeper, in the amount determined in accordance with regulation 33;

(d)the data is disclosed in summary form and does not include any information revealing the location of an excluded building (or any information from which the location of such a building can be deduced), or revealing the address or postcode of an identifiable person where an opt-out has effect under regulation 30;

(e)the disclosure is made subject to the condition that the data is to be used by the recipient solely for one or more of the purposes described in Part 1 of Schedule 1;F23...

(f)the disclosure is made subject to the conditions set out in Part 2 of that Schedule. [F24; and

(g)the data does not include any—

(i)green deal information; or

(ii)information revealing the report reference number for an energy performance certificate relating to a green deal property.]

(3) The keeper of the register may refuse to disclose information under paragraph (1)(b) where the person who requests the disclosure has previously failed to comply with a condition of the kind referred to in paragraph (2)(e) or (f).

(4) In this regulation, “excluded building” has the same meaning as in regulation 30.

Textual Amendments

Disclosure by keeper of registerE+W

32.—(1) The keeper of the register may disclose general access data or bulk access data—

(a)to an enforcement authority for the purposes of their duty under regulation 34(2);

(b)to a local authority for the purposes of their duty under section 91 of the Building Act 1984 M2;

(c)to an approved inspector for the purposes of the inspector's functions under Part 2 of the Building Act 1984; or

(d)for the purpose of—

(i)the prevention or detection of crime;

(ii)the apprehension or prosecution of alleged offenders;

(iii)any proceedings in a court or tribunal; or

(iv)complying with an order or a court or tribunal[F25; or

(e)to the Office for National Statistics for statistical or research purposes]

(2) A person keeping a register on the Secretary of State's behalf may disclose general access data or bulk access data to the Secretary of State for the purpose of enabling the Secretary of State to carry out any function under or in connection with these Regulations, or for statistical or research purposes.

[F26(2A) [F27Where the keeper of the register discloses general access data or bulk access data to the Secretary of State or to the Office for National Statistics for statistical or research purposes, such data may be published by the Secretary of State or the Office of National Statistics (as the case may be) if—]

(a)the data is published in anonymised form; and

(b)the data does not include any information revealing the report reference number for an energy performance certificate.

(2B) In paragraph (2A) “anonymised form” means that the data is in a form calculated to prevent the data from being identified as relating to a particular person or building.]

[F28(3) The keeper of the register may disclose general access data or bulk access data to—

(a)the Secretary of State;

(b)a person acting on behalf of the Secretary of State; or

(c)the Green Deal Ombudsman,

for the purpose of enabling that person to carry out any function under or in connection with Part 8 of the Green Deal Framework Regulations.

(4) In this regulation, “Green Deal Ombudsman” has the meaning given in regulation 2(1) of the Green Deal Framework Regulations.]

[F29(5) The keeper of the register may disclose to a person who operates an accreditation scheme approved by the Secretary of State under regulation 22—

(a)any document entered onto the register; and

(b)any associated data.

(6) Any document or data which is disclosed under paragraph (5)—

(a)may only be disclosed to the operator of the accreditation scheme through which the energy assessor entered the document or data on the register; and

(b)shall not include any green deal information or any information revealing the report reference number for an energy performance certificate relating to a green deal property.

(7) The keeper of the register may disclose bulk access data, which relates to a dwelling, to—

(a)the Gas and Electricity Markets Authority (“the Authority”);

(b)the Secretary of State; and

(c)a person acting on behalf of the Authority or the Secretary of State;

for the purposes of enabling the Authority or the Secretary of State to carry out any function in relation to a scheme established under section 100 of the Energy Act 2008.

(8) Any data disclosed under paragraph (7) shall not include any—

F30(a). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

(b)information revealing the address or postcode of an identifiable person where an opt-out has effect under regulation 30.]

Textual Amendments

Marginal Citations

M21984 c.55. Section 91 was amended by Schedule 17 to the Local Government Act 1985 (c.51).

Fee for disclosure of bulk access dataE+W

33.—(1) The amount of the fee referred to in regulation 31(2)(c) is the sum of—

(a)the number of [F31regular] data packs requested multiplied by [F32two pence (2p)];

F33(b). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

(c)the number of large data packs requested multiplied by [F34four pence (4p)].

(2) In this regulation, “ [F35regular] data pack” F36... and “large data pack” have the meanings given in Schedule 2.

Textual Amendments