The Ministry of Defence Police (Performance) Regulations 2012

Arrangement of second stage meeting

20.—(1) Where the line manager requires the officer concerned to attend a second stage meeting, the second line manager must as soon as reasonably practicable give a notice in writing to the officer concerned—

(a) referring to the requirement on the officer concerned to attend a second stage meeting of the unsatisfactory performance procedures with the second line manager;

(b) informing the officer of the procedures for determining the date and time of the meeting under paragraphs (3) to (6);

(c) summarising the reasons why the officer’s performance or attendance is considered unsatisfactory;

(d) informing the officer of the possible outcomes of a second stage meeting and a third stage meeting;

(e) informing the officer that the line manager may attend the meeting;

(f) informing the officer that a human resources professional or a police officer may attend the meeting to advise the second line manager on the proceedings;

(g) informing the officer that, if the officer consents, any other person specified in the notice may attend the meeting;

(h) informing the officer that the officer may seek advice from a representative of the staff association;

(i) informing the officer that the officer may be accompanied and represented by a police friend at the meeting; and

(j) informing the officer that a copy of any document the officer intends to rely on at the meeting must be provided to the second line manager in advance of the meeting.

(2) A notice given under paragraph (1) is to be accompanied by a copy of any document relied upon by the line manager when the manager formed the view referred to in regulation 19(2) or (4), as the case may be.

(3) The second line manager must, if reasonably practicable, agree a date and time for the meeting with the officer concerned.

(4) Where no date and time is agreed under paragraph (3), the second line manager must specify a date and time for the meeting.

(5) Where a date and time is specified under paragraph (4) and—

(a) the officer concerned or the police friend will not be available at that time; and

(b) the officer concerned proposes an alternative time which satisfies paragraph (6),

the meeting must be postponed to the time proposed by the officer concerned.

(6) An alternative time must—

(a) be reasonable; and

(b) fall before the end of 5 working days beginning with the first working day after the day specified by the second line manager under paragraph (4).

(7) The second line manager must give to the officer concerned a notice in writing of the date and time of the second stage meeting determined in accordance with paragraphs (3) to (6) and of the place of the meeting.

(8) In advance of the second stage meeting, the officer concerned must provide the second line manager with a copy of any document the officer intends to rely on at the meeting.