3. The ballot holder shall, at least 42 days before the day of the ballot—
(a)publish notice of the ballot stating—
(i)the day of the ballot; and
(ii)that the ballot will be taken entirely by post, with votes to be returned by 5pm on the day of the ballot;
(b)prepare a list of persons entitled to vote and proxies (if any);
(c)send to each person entitled to vote or, if applicable, his proxy a statement which—
(i)explains the arrangements for the ballot;
(ii)explains that regulation 5(4) allows that person to request a copy of the BRS-BID proposals from the BRS-BID proposer or, where the relevant billing authority has drawn up the BRS-BID proposals, from that authority; and
(iii)provides the name and address of the BRS-BID proposer or, where the relevant billing authority has drawn up the BRS-BID proposals, the name and address of that authority; and
(d)send to the Secretary of State a copy of the notice referred to in sub-paragraph (a).