The Single Source Contract Regulations 2014

General requirements and interpretation U.K.

22.—(1) In relation to any qualifying defence contract, the primary contractor must provide the reports specified in this Part.

(2) Every report provided under this Part must contain the following information—

(a) the name, position and contact details of—

(i) the individual submitting the report;

(ii) an individual to be notified if any compliance notice or penalty notice is given in relation to the contract to which the report relates; and

(iii) the civil servant who is responsible for managing the contract on behalf of the Secretary of State;

(b) the date the report is due;

(c) the date the report is submitted;

(d) any unique identifying number allocated to the contract by the contractor;

(e) any unique identifying number allocated to the contract by the Secretary of State;

(f) any contract title set out in the contract;

(g) a brief description of the goods, works or services that are to be provided under the contract;

(h) the date on which the contract was entered into;

(i) the contract completion date (or, if that date is not known, the expected contract completion date);

(j) the date and reference number of the most recent amendment which affects the price payable under the contract (if any);

(k) the regulated pricing method or methods used in determining the price payable under the contract, and the amount of the price resulting from each method (if known); and

(l) any business unit in relation to which a cost recovery rate has been used in determining the price payable under the contract.

(3) Every report provided under this Part by a contractor which is a registered company must contain the following information—

(a) the registered name and company number of the contractor, and the address of its registered office;

(b) any trading name which the contractor uses (if that is different from its registered name);

(c) whether the contractor is an SME; and

(d) the registered name and company number of any immediate parent undertaking of the contractor, and the address of its registered office.

(4) Every report provided under this Part must—

(a) be provided in electronic form; and

(b) be provided to the Secretary of State and to the SSRO.

(5) Where a regulation requires an annual profile, that annual profile must be presented in a tabular format, with columns representing a continuous range of financial years from that in which the contract was entered into until that in which the contract completion date falls or is expected to fall.

(6) Subject to regulation 29(3) and (4), where a regulation requires a statement of actual costs, nevertheless—

(a) up to 5% of the costs may, without any explanation, be estimated costs;

(b) 5% or more of the costs may be estimated costs, if an explanation is given of—

(i) why it is not possible to provide actual costs at the time the report is provided; and

(ii) when actual costs will be available.

(7) Where a regulation requires a breakdown of costs by defined pricing structure, that breakdown must be presented as a list of cost categories describing key components of the deliverables to be provided under the contract.

(8) Except where otherwise provided in this Part, any reference to money in a report must be expressed in sterling.

(9) In preparing a report, a contractor must have regard to any relevant guidance issued by the SSRO.

(10) In this Part—

(a) a reference to a contract reporting plan includes any information which has been provided in response to a written direction made under regulation 30(3)(b);

(b) “calendar quarter” means any of the following periods—

(i) 1 January to 31 March;

(ii) 1 April to 30 June;

(iii) 1 July to 30 September; and

(iv) 1 October to 31 December;

(c) “the initial reporting date” means—

(i) in the case of a contract which is a qualifying defence contract by virtue of section 14(4) or (5), the date of the amendment mentioned in section 14(4)(c) or (5)(b);

(ii) in all other cases, the date the contract was entered into.