PART 5Reports on qualifying defence contracts

Contract notification report25

1

The primary contractor must provide a contract notification report for the qualifying defence contract within one month of the initial reporting date.

2

The report must contain the following information—

a

a list of the key deliverables specified in the contract, with a brief description of each;

b

the estimated quantum of those deliverables, expressed using the output metrics set out in the contract reporting plan;

c

an annual profile (or, if the contractor is of the view that it is not possible to express these matters in an annual profile, the total amount) of the following matters which have been taken into account in determining the contract price—

i

any risk contingency element included in the allowable costs;

ii

planned amounts of profit, excluding any amount resulting from an adjustment determined under step 5 of regulation 11; and

iii

the maximum amount of profit resulting from an adjustment determined under step 5 of regulation 11;

d

an annual profile of any estimated costs (split by the defined pricing structure) at the initial reporting date;

e

the total amount of those allowable costs (split by the defined pricing structure) that are non-recurring;

f

an annual profile of the estimated amount of each cost recovery base set out in the contract reporting plan;

g

a list of all payments exceeding £100,000 or 1% of the contract value (whichever is the greater) expected to be made by the Secretary of State under the contract, including—

i

the expected amount of each payment;

ii

the date on which each payment is expected to fall due; and

iii

if the contract requires the payment to be made in any currency other than sterling, the currency in which the payment is to be made;

h

if the contract requires payment to be made in sterling, an annual profile of all such payments which the contractor expects the Secretary of State will make;

i

if the contract requires payment to be made in any currency other than sterling, an annual profile for each such currency of all payments which the contractor expects the Secretary of State will make;

j

a list of—

i

all delivery milestones set out in the contract; and

ii

where the contract sets an expected date for a delivery milestone to be completed, that date;

k

a description of any actual or intended sub-contracts which the primary contractor has entered into, or intends to enter into, for the purposes of enabling it to perform its obligations under the qualifying defence contract (including the total proportion of the value of the qualifying defence contract which the primary contractor expects to sub-contract); and

l

in relation to each such sub-contract into which the primary contractor has entered or intends to enter, and which has or is expected to have a value of not less than £1,000,000 (or, if there are more than 20 such sub-contracts, each of the 20 which have or are expected to have the highest value)—

i

if the sub-contractor is a registered company, its registered name and company number, and the address of its registered office;

ii

if the sub-contractor is not a registered company, its name;

iii

whether the sub-contractor is associated with the primary contractor;

iv

whether the sub-contractor is an SME;

v

a brief description of the goods, works or services that will be provided under the sub-contract;

vi

the date on which the sub-contract was, or is expected to be, entered into;

vii

the contract completion date (or, if that date is not known, the expected contract completion date);

viii

the (actual or estimated) price payable under the sub-contract; and

ix

if an assessment has been made under regulation 61(1) or (4), the outcome of that assessment.