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Point in time view as at 01/03/2024.
The Public Contracts Regulations 2015,
PART 1
is up to date with all changes known to be in force on or before 06 September 2024. There are changes that may be brought into force at a future date. Changes that have been made appear in the content and are referenced with annotations.
Changes and effects yet to be applied by the editorial team are only applicable when viewing the latest version or prospective version of legislation. They are therefore not accessible when viewing legislation as at a specific point in time. To view the ‘Changes to Legislation’ information for this provision return to the latest version view using the options provided in the ‘What Version’ box above.
1.—(1) These Regulations may be cited as the Public Contracts Regulations 2015.
Commencement
(2) Except for the provisions mentioned in paragraphs (3) to (6), these Regulations come into force on 26th February 2015.
(3) Paragraphs (1) to (7) of Regulation 22 come into force—
(a)for the purposes of regulations 27(6), 28(9), 34(13), 36(4), 53(3) and 121(2)(a), on 26th February 2015;
[F1(aa)for the purposes of regulation 29(9), on 18th April 2016;]
(b)for the purposes of regulation 37(7), on 18th April 2017;
(c)for all other purposes, on 18th October 2018.
(4) Regulations 37(7) and 59(7) come into force on 18th April 2017.
(5) Regulation 61 comes into force on 18th October 2018.
(6) Regulations 106, 108, 110 and 112 come into force—
(a)in relation to contracting authorities which perform their functions on behalf of the Crown, on 26th February 2015;
(b)in relation to other contracting authorities, on 1st April 2015.
Extent and application
(7) Except for [F2Part 4 and] paragraph 19 of Schedule 6, these Regulations do not extend to Scotland.
(8) [F3Subject to paragraph (8A),] Part 4 does not apply to a contracting authority if its functions are wholly or mainly—
(a)Northern Ireland devolved functions, that is to say functions which could be conferred by provision included in an Act of the Northern Ireland Assembly made without the consent of the Secretary of State (see sections 6 to 8 of the Northern Ireland Act 1998 M1);F4...
(b)Welsh devolved functions, that is to say functions which could be conferred by provision falling within the legislative competence of the National Assembly for Wales (as defined in section 108 of the Government of Wales Act 2006 M2).[F5; or
(c)Scottish devolved functions, that is to say functions the exercise of which would be within devolved competence (within the meaning of section 54 of the Scotland Act 1998)]
[F6(8A) The following provisions of Part 4 apply to a contracting authority with functions that are wholly or mainly Northern Ireland devolved functions or Welsh devolved functions—
(a)regulation 113A;
(b)regulation 113B;
(c)regulation 114.]
[F7(9) [F8Except for regulations 113A, 113B and 114,] Part 4 does not apply to the National Assembly for Wales Commission.]
Textual Amendments
F1Reg. 1(3)(aa) inserted (18.4.2016) by The Public Procurement (Amendments, Repeals and Revocations) Regulations 2016 (S.I. 2016/275), reg. 1(1), Sch. 2 para. 2(2) (with reg. 5)
F2Words in reg. 1(7) inserted (18.4.2016) by The Public Procurement (Amendments, Repeals and Revocations) Regulations 2016 (S.I. 2016/275), reg. 1(1), Sch. 2 para. 2(3) (with reg. 5)
F3Words in reg. 1(8) inserted (18.4.2019) by The Public Procurement (Electronic Invoices etc.) Regulations 2019 (S.I. 2019/624), regs. 1(2), 3(2)(a)
F4Word in reg. 1(8)(a) omitted (18.4.2016) by virtue of The Public Procurement (Amendments, Repeals and Revocations) Regulations 2016 (S.I. 2016/275), reg. 1(1), Sch. 2 para. 2(4)(a) (with reg. 5)
F5Reg. 1(8)(c) and word inserted (18.4.2016) by The Public Procurement (Amendments, Repeals and Revocations) Regulations 2016 (S.I. 2016/275), reg. 1(1), Sch. 2 para. 2(4)(b) (with reg. 5)
F6Reg. 1(8A) inserted (18.4.2019) by The Public Procurement (Electronic Invoices etc.) Regulations 2019 (S.I. 2019/624), regs. 1(2), 3(2)(b)
F7Reg. 1(9) inserted (18.4.2016) by The Public Procurement (Amendments, Repeals and Revocations) Regulations 2016 (S.I. 2016/275), reg. 1(1), Sch. 2 para. 2(5) (with reg. 5)
F8Words in reg. 1(9) inserted (18.4.2019) by The Public Procurement (Electronic Invoices etc.) Regulations 2019 (S.I. 2019/624), regs. 1(2), 3(2)(c)
Marginal Citations
M11998 c.47; section 6 was amended by S.I. 2011/1053, article 6(2)(a); section 7 was amended by the Justice (Northern Ireland) Act 2002 (c.26), section 84(1) and Schedule 13 and by the Northern Ireland (Miscellaneous Provisions) Act 2006 (c.33), Schedule 4, paragraph 10; section 7A was inserted by the Northern Ireland (Miscellaneous Provisions) Act 2014, section 6(1) and (3).
M22006 c.32; section 108 was amended by S.I. 2011/1053, article 6(2)(a).
2.—(1) In these Regulations, except where the context otherwise requires,—
“Academy” means a person who is the proprietor, within the meaning of section 579(1) of the Education Act 1996 M3, of an Academy within the meaning of that section;
“accelerated procedure” means any of the following:—
an open procedure in which the contracting authority has exercised the power conferred by regulation 27(5) to fix a time limit for the receipt of tenders that is shorter than the minimum specified in regulation 27(2);
a restricted procedure in which the contracting authority has exercised the power conferred by regulation 28(10) to fix a time limit—
for the receipt of requests to participate that is shorter than the minimum specified in regulation 28(2), or
for the receipt of tenders that is shorter than the minimum specified in regulation 28(5);
a competitive procedure with negotiation in which the contracting authority has exercised the power conferred by regulation 29(10) to fix a time limit—
for the receipt of requests to participate that is shorter than the minimum specified in regulation 29(4); or
for the receipt of initial tenders that is shorter than the minimum specified in regulation 29(5).
“ancillary purchasing activities” means activities consisting of the provision of support to purchasing activities, in particular in the following forms:—
technical infrastructure enabling contracting authorities to award public contracts or to conclude framework agreements for works, supplies or services;
advice on the conduct or design of public procurement procedures;
preparation and management of procurement procedures on behalf and for the account of the contracting authority concerned;
“bodies governed by public law” means bodies that have all of the following characteristics:—
they are established for the specific purpose of meeting needs in the general interest, not having an industrial or commercial character;
they have legal personality; and
they have any of the following characteristics:—
they are financed, for the most part, by the State, regional or local authorities, or by other bodies governed by public law;
they are subject to management supervision by those authorities or bodies; or
they have an administrative, managerial or supervisory board, more than half of whose members are appointed by the State, regional or local authorities, or by other bodies governed by public law;
“call for competition” means a call for competition made in a manner required or permitted by regulation 26(8) to (9) or, where relevant, one of the notices referred to in regulation 75(1) or a contest notice;
“candidate” means an economic operator that has sought an invitation or has been invited to take part in a restricted procedure, a competitive procedure with negotiation, a negotiated procedure without prior publication, a competitive dialogue or an innovation partnership;
“central government authorities” means the Crown and all the bodies listed in Schedule 1 (whether or not they perform their functions on behalf of the Crown), but does not include Her Majesty in her private capacity;
“central purchasing body” means a contracting authority which provides centralised purchasing activities and which may also provide ancillary purchasing activities;
“centralised purchasing activities” has the meaning given by regulation 37(10);
F9. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
“common technical specification” means a technical specification in the field of information and communication technology laid down in accordance with Articles 13 and 14 of Regulation (EU) No 1025/2012 of the European Parliament and of the Council M4 [F10as it has effect in EU law] as amended from time to time;
“contest notice” means the notice referred to in regulation 79(1);
“contract notice” means the notice referred to in regulation 49 or, where relevant, 75(1)(a);
“contracting authorities” means the State, regional or local authorities, bodies governed by public law or associations formed by one or more such authorities or one or more such bodies governed by public law, and includes central government authorities, but does not include Her Majesty in her private capacity [F11or the Advanced Research and Invention Agency];
“Contracts Finder” means a web-based portal provided for the purposes of Part 4 by or on behalf of the Cabinet Office;
[F12“covered by regulation 3(2)”, in relation to an element, a part of a contract, or procurement, means that regulation 3(2)—
applies to that element, part or procurement; or
would do so if this Part applied;]
“CPV” means the Common Procurement Vocabulary as adopted by Regulation (EC) No 2195/2002 of the European Parliament and of the Council M5 as amended from time to time;
“Defence and Security Regulations” means the Defence and Security Public Contracts Regulations 2011 M6;
“design contests” means those procedures which enable a contracting authority to acquire, mainly in the fields of town and country planning, architecture and engineering or data processing, a plan or design selected by a jury after being put out to competition with or without the award of prizes;
[F13“devolved Northern Ireland authority” means a contracting authority whose functions are wholly or mainly functions which could be conferred by provision included in an Act of the Northern Ireland Assembly made without the consent of the Secretary of State (see sections 6 to 8 of the Northern Ireland Act 1998);
“devolved Welsh authority” has the meaning given by section 157A of the Government of Wales Act 2006;]
“disabled”, in relation to a person, means a disabled person within the meaning of the Equality Act 2010 M7 and, in relation to a worker, means a disabled person who is a worker;
“dynamic purchasing system” means the system referred to in regulation 34;
“economic operator” means any person or public entity or group of such persons and entities, including any temporary association of undertakings, which offers the execution of works or a work, the supply of products or the provision of services on the market;
[F14“electronic document” has the meaning given in Article 3(35) of Regulation (EU) No 910/2014 of the European Parliament and of the Council on electronic identification and trust services for electronic transactions in the internal market;]
“electronic means” means electronic equipment for the processing (including digital compression) and storage of data which is transmitted, conveyed and received by wire, by radio, by optical means or by any other electromagnetic means;
[F15“electronic signature” has the meaning given in Article 3(10) of Regulation (EU) No 910/2014 of the European Parliament and of the Council on electronic identification and trust services for electronic transactions in the internal market;]
F16. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
F16. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
“European standard” means a standard adopted by a European standardisation organisation and made available to the general public;
“European Technical Assessment” means the documented assessment of the performance of a construction product, in relation to its essential characteristics, in accordance with the relevant European Assessment Document as defined in point 12 of Article 2 of Regulation (EU) No 305/2011 of the European Parliament and of the Council M8 as amended from time to time;
“framework agreement” has the meaning given by regulation 33(2);
“GPA” means the Agreement on Government Procurement [F17signed at Marrakesh on 15th April 1994, as amended on or before] [F1830th October 2023];
[F19“GPA party” means any country, state or separate customs territory that is—
listed in Schedule 1A; or
a member State of the EU;]
“innovation” means the implementation of a new or significantly improved product, service or process, including but not limited to production, building or construction processes, a new marketing method, or a new organisational method in business practices, workplace organisation or external relations, including with the purpose of helping to solve societal challenges or to support F20... sustainable and inclusive growth;
“international standard” means a standard adopted by an international standardisation organisation and made available to the general public;
F21...
“label” means any document, certificate or attestation confirming that the works, products, services, processes or procedures in question meet certain requirements;
“label requirements” means the requirements to be met by the works, products, services, processes or procedures in order to obtain the label concerned;
“legal person” means a person, whether governed by private law or public law, other than a natural person;
“life cycle” means all stages which are consecutive or interlinked, including research and development to be carried out, production, trading and its conditions, transport, use and maintenance, throughout the existence of the product or the works or the provision of the service, from raw material acquisition or generation of resources to disposal, clearance and end of service or utilisation;
“maintained school” means the governing body of a maintained school within the meaning of section 19(1) of the Education Act 2002 M9;
“national standard” means a standard adopted by a national standardisation organisation and made available to the general public;
“NHS Trust” means a trust established under section 25 of the National Health Service Act 2006 M10;
“Official Journal” means the Official Journal of the European Union;
“prior information notice” means the notice referred to in regulation 48 or, where relevant, regulation 75(1)(b);
“prior publication” means prior publication of a call for competition;
“procurement” means the acquisition by means of a public contract of works, supplies or services by one or more contracting authorities from economic operators chosen by those contracting authorities, whether or not the works, supplies or services are intended for a public purpose;
“procurement document” means any document produced or referred to by the contracting authority to describe or determine elements of the procurement or the procedure, including the contract notice, F22... the technical specifications, the descriptive document, proposed conditions of contract, formats for the presentation of documents by candidates and tenderers, information on generally applicable obligations and any additional documents;
“public contracts” means contracts for pecuniary interest concluded in writing between one or more economic operators and one or more contracting authorities and having as their object the execution of works, the supply of products or the provision of services [F23but does not include concession contracts within the meaning of the Concession Contracts Regulations 2016];
“Public Contracts Directive” means Directive 2014/24/EU of the European Parliament and of the Council M11;
“public service contracts” means public contracts which have as their object the provision of services other than those referred to in the definition of “public works contracts”;
“public supply contracts” means public contracts which have as their object the purchase, lease, rental or hire-purchase, with or without an option to buy, of products, whether or not the contract also includes, as an incidental matter, siting and installation operations;
“public works contracts” means public contracts which have as their object any of the following:—
the execution, or both the design and execution, of works related to one of the activities listed in Schedule 2;
the execution, or both the design and execution, of a work;
the realisation, by whatever means, of a work corresponding to the requirements specified by the contracting authority exercising a decisive influence on the type or design of the work;
F24. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
F25...
[F26“SPD” means the Single Procurement Document referred to in regulation 59(1);]
“selection criteria” means, except in regulation 80, selection criteria set out by a contracting authority in accordance with regulation 58;
[F27“sixth form college corporation” has the meaning given by section 90(1) of the Further and Higher Education Act 1992;]
“standard” means a technical specification, adopted by a recognised standardisation body, for repeated or continuous application, with which compliance is not compulsory, and which is an international standard, a European standard or a national standard;
“sub-central contracting authorities” means all contracting authorities which are not central government authorities;
“technical reference” means any deliverable produced by European standardisation bodies, other than European standards, according to procedures adapted to the development of market needs;
“technical specifications” means the matters referred to in regulation 42(2) to (7);
“tenderer” means an economic operator that has submitted a tender;
“TFEU” means the Treaty on the Functioning of the European Union M12;
F28. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
[F29“the UK e-notification service” has the meaning given by regulation 51(5), and references (in whatever terms) to the submission of notices to that service are to be construed in accordance with regulation 51(7);]
“VAT” means value added tax;
“a work”, means the outcome of building or civil engineering works taken as a whole which is sufficient in itself to fulfil an economic or technical function; but “works” is to be interpreted in accordance with paragraph (2);
“working day” means a day other than a Saturday, Sunday, Christmas Day, Good Friday or bank holiday within the meaning of the Banking and Financial Dealings Act 1971 M13; and
“written” or “in writing” means any expression consisting of words or figures which can be read, reproduced and subsequently communicated, including information transmitted and stored by electronic means.
(2) Unless the context otherwise requires, any expression used both in Part 2 and in the Public Contracts Directive has the meaning that it bears in that Directive.
(3) In Part 2 (except regulation 52(4)), any reference to a period of time, however expressed, is to be interpreted subject to the following requirements:—
(a)the period must include at least 2 working days; and
(b)where the period is to be calculated from the moment at which an action takes place or other event occurs, the day during which that action takes place or that event occurs is not to be counted in the calculation of that period.
(4) [F30In Parts 2, 3 and 4 (except regulation 52(4))], any reference to a period of time[F31, however expressed,] is to be interpreted subject to the requirement that where the period—
(a)is to be calculated by counting forwards in time from a given date or event, and
(b)would (but for this paragraph) have ended on a day which is not a working day,
the period is to end at the end of the next working day.
Textual Amendments
F9Words in reg. 2(1) omitted (31.12.2020) by virtue of The Public Procurement (Amendment etc.) (EU Exit) Regulations 2020 (S.I. 2020/1319), regs. 1(2), 6(2)(a) (with Sch. paras. 3-5)
F10Words in reg. 2(1) inserted (31.12.2020) by The Public Procurement (Amendment etc.) (EU Exit) Regulations 2020 (S.I. 2020/1319), regs. 1(2), 6(2)(b) (with Sch. paras. 3-5)
F11Words in reg. 2(1) inserted (25.1.2023) by Advanced Research and Invention Agency Act 2022 (c. 4), s. 13(1), Sch. 3 para. 17(1); S.I. 2023/58, reg. 2
F12Words in reg. 2(1) inserted (31.12.2020) by The Public Procurement (Amendment etc.) (EU Exit) Regulations 2020 (S.I. 2020/1319), regs. 1(2), 6(2)(c) (with Sch. paras. 3-5)
F13Words in reg. 2(1) inserted (31.12.2020) by The Public Procurement (Amendment etc.) (EU Exit) Regulations 2020 (S.I. 2020/1319), regs. 1(2), 6(2)(d) (with Sch. paras. 3-5)
F14Words in reg. 2(1) inserted (22.7.2016) by The Electronic Identification and Trust Services for Electronic Transactions Regulations 2016 (S.I. 2016/696), reg. 1, Sch. 3 para. 17(2)(a)
F15Words in reg. 2(1) inserted (22.7.2016) by The Electronic Identification and Trust Services for Electronic Transactions Regulations 2016 (S.I. 2016/696), reg. 1, Sch. 3 para. 17(2)(b)
F16Words in reg. 2(1) omitted (31.12.2020) by virtue of The Public Procurement (Amendment etc.) (EU Exit) Regulations 2020 (S.I. 2020/1319), regs. 1(2), 6(2)(e) (with Sch. paras. 3-5)
F17Words in reg. 2(1) substituted (11.6.2021) by The Public Procurement (Agreement on Government Procurement) (Amendment) Regulations 2021 (S.I. 2021/573), regs. 1(1), 2(2)(a)
F18Words in reg. 2(1) substituted (28.11.2023) by The Public Procurement (Agreement on Government Procurement) (Amendment) Regulations 2023 (S.I. 2023/1169), regs. 1(1), 2(2)
F19Words in reg. 2(1) inserted (11.6.2021) by The Public Procurement (Agreement on Government Procurement) (Amendment) Regulations 2021 (S.I. 2021/573), regs. 1(1), 2(2)(b)
F20Words in reg. 2(1) omitted (31.12.2020) by virtue of The Public Procurement (Amendment etc.) (EU Exit) Regulations 2020 (S.I. 2020/1319), regs. 1(2), 6(2)(g) (with Sch. paras. 3-5)
F21Words in reg. 2(1) omitted (E.N.I.) (25.5.2023) by virtue of The Public Procurement (International Trade Agreements) (Amendment) Regulations 2023 (S.I. 2023/484), regs. 1(2), 2(2)(a) (with regs. 1(4)(a), 5) and omitted (W.) (26.5.2023) by virtue of The Public Procurement (International Trade Agreements) (Amendment) (Wales) (No. 2) Regulations 2023 (S.I. 2023/567), reg. 2(2)(a) (with reg. 5)
F22Words in reg. 2(1) omitted (E.N.I.) (25.5.2023) by virtue of The Public Procurement (International Trade Agreements) (Amendment) Regulations 2023 (S.I. 2023/484), regs. 1(2), 2(2)(b) (with regs. 1(4)(a), 5) and omitted (W.) (26.5.2023) by virtue of The Public Procurement (International Trade Agreements) (Amendment) (Wales) (No. 2) Regulations 2023 (S.I. 2023/567), reg. 2(2)(b) (with reg. 5)
F23Words in reg. 2(1) added (18.4.2016) by The Public Procurement (Amendments, Repeals and Revocations) Regulations 2016 (S.I. 2016/275), reg. 1(1), Sch. 2 para. 3(2)(c) (with reg. 5)
F24Words in reg. 2(1) omitted (31.12.2020) by virtue of The Public Procurement (Amendment etc.) (EU Exit) Regulations 2020 (S.I. 2020/1319), regs. 1(2), 6(2)(h) (with Sch. paras. 3-5)
F25Words in reg. 2(1) omitted (1.3.2024) by virtue of The Retained EU Law (Revocation and Reform) Act 2023 (Consequential Provision) Regulations 2024 (S.I. 2024/80), reg. 1(2), Sch. para. 2(2)
F26Words in reg. 2(1) inserted (31.12.2020) by The Public Procurement (Amendment etc.) (EU Exit) Regulations 2020 (S.I. 2020/1319), regs. 1(2), 6(2)(i) (with Sch. paras. 3-5)
F27Words in reg. 2(1) inserted (18.4.2016) by The Public Procurement (Amendments, Repeals and Revocations) Regulations 2016 (S.I. 2016/275), reg. 1(1), Sch. 2 para. 3(2)(d) (with reg. 5)
F28Words in reg. 2(1) omitted (31.12.2020) by virtue of The Public Procurement (Amendment etc.) (EU Exit) Regulations 2020 (S.I. 2020/1319), regs. 1(2), 6(2)(j) (with Sch. paras. 3-5)
F29Words in reg. 2(1) inserted (31.12.2020) by The Public Procurement (Amendment etc.) (EU Exit) Regulations 2020 (S.I. 2020/1319), regs. 1(2), 6(2)(k) (with Sch. paras. 3-5)
F30Words in reg. 2(4) substituted (18.4.2016) by The Public Procurement (Amendments, Repeals and Revocations) Regulations 2016 (S.I. 2016/275), reg. 1(1), Sch. 2 para. 3(3)(a) (with reg. 5)
F31Words in reg. 2(4) substituted (18.4.2016) by The Public Procurement (Amendments, Repeals and Revocations) Regulations 2016 (S.I. 2016/275), reg. 1(1), Sch. 2 para. 3(3)(b) (with reg. 5)
Marginal Citations
M31996 c.56; the definition of ‘Academy’ was inserted by the Academies Act 2010 (c.32), Schedule 2, paragraphs 1 and 6. That definition, and the definition of ‘proprietor’, were amended by the Education Act 2011 (c.21), Schedule 13, paragraphs 9(1) and (17).
M4OJ No L 316, 14.11.2012, p12.
M5OJ No L 340, 16.12.2002, p1, last amended by Commission Regulation (EC) No 213/2008 (OJ No L 74, 15.3.2008, p1).
M6S.I. 2011/1848, amended by S.S.I. 2012/88, 2012/89; there are other amending instruments but none is relevant.
M8OJ No L 88, 4.4.2011, p5, last amended by Commission Delegated Regulation (EU) No 574/2014 (OJ No L 159, 28.5.2014, p41).
M11OJ No L 94, 28.3.2014, p65.
M12OJ No C 115, 9.5.2008, p47.
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