PART 5ISSUE AND RECEIPT OF POSTAL SIGNING SHEETS

CHAPTER 2Issue of Postal Signing Sheets

Spoilt postal signing sheets: Northern IrelandI195

1

Where a postal signer has inadvertently dealt with their postal signing sheet or declaration of identity in such a manner that it cannot be conveniently used as such (“spoilt postal signing sheet” or “spoilt declaration of identity”) (as the case may be), that person may return (either by hand or by post) to the petition officer the spoilt signing sheet or spoilt declaration of identity (as the case may be).

2

Where a person exercises the entitlement conferred by paragraph (1), they must also return—

a

the postal signing sheet or declaration of identity (as the case maybe), whether spoilt or not; and

b

the envelopes supplied for the return of those documents.

3

On receipt of a document referred to in paragraph (1) (and, where applicable, paragraph (2)), the petition officer must issue another postal signing sheet, except where those documents are received after 5pm on the day before the last day of the signing period.

4

The following provisions apply to the issue of a replacement postal signing sheet under paragraph (3)—

a

regulation 87 (except paragraph (2)) (procedure on issue of postal signing sheets);

b

regulations 91 (envelopes) and 92 (sealing up of corresponding number lists and security of special lists);

c

subject to paragraph (7), regulation 93 (delivery of postal signing sheets).

5

Any postal signing sheet or declaration of identity, whether spoilt or not, returned in accordance with paragraph (1) or (2) must be cancelled immediately.

6

The petition officer, as soon as practicable after cancelling those documents, must make them up into a separate packet and must seal the packet; and if on any subsequent occasion further such documents are cancelled, the sealed packet must be opened and the additional cancelled documents included in it and the packet must again be made up and sealed.

7

Where a postal signer applies in person, the petition officer may hand a replacement postal signing sheet to that person instead of delivering it in accordance with regulation 93.

8

The petition officer must enter in a list kept for the purpose of recording spoilt postal signing sheets (“the list of spoilt postal signing sheets”)—

a

the name and number of the elector as stated in the register (or the electoral number alone in the case of an elector who has an anonymous entry);

b

the number of the postal signing sheet issued under this regulation; and

c

where the postal signer whose signing sheet is spoilt is a proxy, their name and address (or, in the case of a proxy who has an anonymous entry or is the proxy for a person with an anonymous entry, the proxy’s electoral number alone or a statement that the proxy is not registered in the register of parliamentary electors (as the case may be)).