The Tenants’ Associations (Provisions Relating to Recognition and Provision of Information) (England) Regulations 2018

Request by relevant tenants’ association for known information

7.—(1) The secretary of a relevant tenants’ association(1) may serve a notice (a “request notice”) on the landlord of a dwelling to which the association relates which contains a request for the landlord to provide known information about relevant qualifying tenants who are not members of the association.

(2) A request notice must—

(a) include—

(i) a schedule listing the relevant qualifying tenants who are members of the relevant tenants’ association;

(ii) the postal address of the relevant tenants’ association; and

(iii) an email address for the relevant tenants’ association, if it has one; and

(b) be signed and dated by the secretary of the relevant tenants’ association.

(3) Where the secretary of a relevant tenants’ association gives more than one request notice in respect of the same relevant qualifying tenant, the later notice supersedes all earlier notices.

(4) The request notice must be accompanied by a statement that—

(a) the known information being requested will be used only to ask the relevant qualifying tenants concerned if they wish to become members of the relevant tenants’ association; and

(b) is signed and dated by the secretary of the relevant tenants’ association.

(5) A request notice is duly served on a landlord under this regulation if it is served on the landlord’s managing agent.

(6) In this regulation—

“known information”, in relation to a relevant qualifying tenant (“T”), means any of the following information that is in the possession of the landlord or the landlord’s managing agent—

(a)

T’s name;

(b)

the address of the dwelling for which T pays a service charge;

(c)

any address to which service charge demands for T are sent;

(d)

T’s email address;

“managing agent” means an agent appointed by the landlord to discharge any of the landlord’s obligations to the tenants represented by the relevant tenants’ association which relate to the management by the landlord of the tenants’ dwellings.

(1)

For the definition of “relevant tenants’ association”, see section 29A(8) of the Landlord and Tenant Act 1985.