The Tenants’ Associations (Provisions Relating to Recognition and Provision of Information) (England) Regulations 2018

Landlords’ duty: contacting relevant qualifying tenants

9.—(1) A landlord who has been served with a request notice must, as soon as practicable after the request notice was received, give an information form to each relevant qualifying tenant (“T”) in relation to whom known information has been requested.

(2) An “information form” is a written document which—

(a) informs T that a relevant tenants’ association has requested that the landlord provide known information relating to T;

(b) sets out what known information has been requested in relation to T;

(c) identifies the relevant tenants’ association that has made the request;

(d) includes—

(i) the postal address of the relevant tenants’ association; and

(ii) an email address for the relevant tenants’ association, if it has one;

(e) asks T for written consent to disclose the known information to the relevant tenants’ association;

(f) informs T that the known information will not be disclosed without that consent;

(g) informs T that the relevant tenant’s association has stated in its request that the known information will be used only to ask T if T wishes to become a member of the relevant tenants’ association;

(h) informs T that any queries relating to the relevant tenants’ association should be directed to the relevant tenants’ association;

(i) asks T to reply within 28 days beginning with the date of receipt of the information form—

(i) confirming that T consents to all of the known information being disclosed to the relevant tenants’ association;

(ii) confirming that T consents to some of the known information being disclosed to the relevant tenants’ association, and stating the known information that may be disclosed; or

(iii) confirming that T does not consent to any of the known information being disclosed to the relevant tenants’ association;

(j) gives a postal address and, if the landlord has one, an email address, which can be used to reply to the landlord; and

(k) is signed and dated by the landlord.