PART 7Information and records
General trade licences: records47
1
This regulation applies in relation to a person (“P”) who does any act authorised by a general licence issued under regulation 36 (trade licences) (“the licence”).
2
P must keep a register or record containing such details as may be necessary to allow the following information to be identified in relation to each act done under the authority of the licence—
a
a description of the act;
b
a description of any goods, technology, services or funds to which the act relates;
c
the date of the act or the dates between which the act took place;
d
the quantity of any goods or funds to which the act relates;
e
P’s name and address;
f
the name and address of any consignee of goods to which the act relates or any recipient of technology, services or funds to which the act relates;
g
in so far as it is known to P, the name and address of the end-user of the goods, technology, services or funds to which the act relates;
h
if different from P, the name and address of the supplier of any goods to which the act relates;
i
any further information required by the licence.
3
The register or record relating to an act must be kept until the end of the calendar year in which the register or record is created and for a further period of 4 years from the end of that calendar year.
4
P must notify the Secretary of State in writing of P’s name and the address at which the register or record may be inspected, and must make a further such notification if those details change.
5
A notification under paragraph (4) must be given no later than 30 days after—
a
P first does any act authorised by the licence, or
b
there is any change to the details previously notified.
6
A person who fails to comply with a requirement in paragraph (2), (3) or (4) commits an offence.