PART 10Information and records

General trade licences: recordsI1I2106

1

This regulation applies in relation to a person (“P”) who does any act authorised by a general licence issued under regulation 90 (trade licences) (“the licence”).

2

P must keep a register or record containing such details as may be necessary to allow the following information to be identified in relation to each act done under the authority of the licence—

a

a description of the act;

b

a description of any goods, technology, services or funds to which the act relates;

c

the date of the act or the dates between which the act took place;

d

the quantity of any goods or funds to which the act relates;

e

P's name and address;

f

the name and address of any consignee of goods to which the act relates or any recipient of technology, services or funds to which the act relates;

g

in so far as it is known to P, the name and address of the end-user of the goods, technology, services or funds to which the act relates;

h

if different from P, the name and address of the supplier of any goods to which the act relates;

i

any further information required by the licence.

3

The register or record relating to an act must be kept until the end of the calendar year in which the register or record is created and for a further period of 4 years from the end of that calendar year.

4

P must notify the Secretary of State in writing of P's name and the address at which the register or record may be inspected, and must make a further such notification if those details change.

5

A notification under paragraph (4) must be given no later than 30 days after—

a

P first does any act authorised by the licence, or

b

there is any change to the details previously notified.

6

A person who fails to comply with a requirement in paragraph (2), (3) or (4) commits an offence.