17.—(1) The line manager must, as soon as reasonably practicable after the conclusion of the first stage meeting—
(a)cause to be prepared a written record of the meeting, and
(b)where the line manager found at the meeting that the performance or attendance of the officer concerned has been unsatisfactory, cause to be prepared a written improvement notice.
(2) Where the officer concerned has failed to attend a first stage meeting, if the line manager finds that the performance or attendance of the officer has been unsatisfactory, the line manager must as soon as reasonably practicable—
(a)cause to be prepared a written improvement notice, and
(b)if the police friend attended the meeting, cause to be prepared a written record of the meeting.
(3) A written improvement notice must—
(a)record the matters of which the officer concerned was informed (or would have been informed had the officer attended the meeting) under sub-paragraphs (a) to (c) and (e) of regulation 16(6),
(b)state the period for which it is valid, and
(c)be signed and dated by the line manager.
(4) A written improvement notice is valid for a period of 12 months beginning with the date of the notice.
(5) The line manager must give a copy of any written record and any written improvement notice to the officer concerned as soon as reasonably practicable after they have been prepared.
(6) Where the line manager found that the performance or attendance of the officer concerned has been unsatisfactory and has caused to be prepared a written improvement notice, the line manager must, at the same time as giving the documents mentioned in paragraph (5), give a written notice to the officer of—
(a)the matters set out in regulation 18,
(b)the name of the second line manager to whom a written notice of appeal must be given under regulation 18(5),
(c)the officer’s rights under paragraph (7), and
(d)the effect of paragraphs (8) and (9).
(7) Subject to paragraph (9), the officer concerned may submit written comments on any written record to the line manager before the end of 7 working days beginning with the first working day after the day on which the officer receives the copy.
(8) The line manager may, on the application of the officer concerned, extend the period specified in paragraph (7) if satisfied that it is appropriate to do so.
(9) The officer concerned may not submit written comments on the written record if the officer has exercised a right to appeal under regulation 18.
(10) The line manager must ensure that any written record, any written improvement notice and any written comments of the officer concerned on the written record are retained together and filed.
Commencement Information
I1Sch. 4 para. 17 in force at 2.11.2020, see reg. 1