The Countryside Access (Provisional and Conclusive Maps) (Wales) Regulations 2002

Issue of conclusive maps

8.—(1) The Council is to be taken to have discharged its duty under section 9(1), (2), (3) or (4) of the Act (as the case may be) to issue a conclusive map when it first publishes a notice of issue of that conclusive map in accordance with paragraph (2)(d) of this regulation.

(2) The Council must not publish a notice of issue of a conclusive map until it has:

(a) made arrangements for the preservation at its head office of a printed copy of the conclusive map endorsed with a statement that it is the copy of the provisional map preserved for the purposes of this sub-paragraph;

(b) made such arrangements as are within its power for a copy of the conclusive map to be made available for inspection in printed form and, where possible in electronic form, by members of the public at all reasonable times (subject, in the case of inspection at offices other than its own, to such requirements for the making of appointments to do so as the relevant authority may require) at:

(i) the head office of the Council and the local office of the Council, not including any office which is not open during normal office hours, which is nearest to the area to which the conclusive map relates; and

(ii) during the period of one year beginning on the date on which the conclusive map was issued, the head office of each relevant local authority and relevant National Park authority, if any;

(c) despatched a copy of the conclusive map either in printed form to a scale of not less than 1:25,000 or, if the Council and the recipient agree, in electronic form, together with a notice containing the same information as that required to be contained in the notice of issue of the conclusive map to each of the organisations specified in Schedule 1 to these Regulations and to such other persons as it considers appropriate;

(d) published the notice of issue of the conclusive map, complying with the requirements of paragraph (3), in at least one daily newspaper circulating throughout that part of Wales which includes the area to which that map relates and such other newspapers or publications circulating in that part of Wales as the Council thinks fit;

(e) sent a copy of the notice of issue of the conclusive map, to each of the public libraries listed in Schedule 2, accompanied by a request that it be displayed to the public at that library; and

(f) sent the National Assembly a copy (or if not sent by electronic means, two copies) of the conclusive map together with a copy of the notice of issue relating to it.

(3) A notice of issue of a conclusive map must:

(a) identify the area to which the conclusive map relates;

(b) state that the effect of the conclusive map is to show the areas of section 4(2) land over which the public will, subject to such exceptions and restrictions as the Act provides, be entitled to exercise a right of access under section 2 of the Act when that section comes into force;

(c) give particulars of the means by which members of the public may inspect a copy of the conclusive map and state that if they wish to do so after the expiry of the period of one year beginning on the date when the conclusive map was issued, they may only do so by prior appointment;

(d) state that any person may, by a request in writing to the Council, require the Council to provide that person with one copy of the conclusive map or of an extract from the conclusive map relating to an identified part of the map to which the request relates, which copy or copies must be in printed form or, if the Council and that person agree, in electronic form;

(e) state that the Council’s duty to provide a copy of the documents set out in sub-paragraph (d) is a duty:

(i) in the case of a request in writing by a person who has an interest in any land shown on the conclusive map as section 4(2) land, whose request identifies the nature of that interest and the land to which it relates, and provided that person has not previously made such a request relating to that land, to provide one copy of the map or extract from it free of charge; and

(ii) in all other cases, to provide such copy on payment of such fee as the Council may reasonably require;

(f) state the address to which any request under sub-paragraph (d) should be sent; and

(g) state the date on which the conclusive map was issued.

(4) Any notice published in accordance with paragraph (2)(d) or sent in accordance with paragraph (2)(e) may, in addition to such information as is required to be included under paragraph (3), include such further information as the Council shall think fit.