The Procurement (Wales) Regulations 2024

Sharing core supplier information through central digital platform

6.—(1) This regulation applies to a contracting authority where a supplier shares core supplier information with the authority during a procedure listed in paragraph (2) with a view to the award of a public contract.

(2) The procedures are—

(a) an open procedure,

(b) a competitive flexible procedure,

(c) a direct award under section 41 or 43 of the 2023 Act, or

(d) a competitive selection process for frameworks under section 46 of the 2023 Act.

(3) If the core supplier information is shared—

(a) during an open procedure, or

(b) a competitive flexible procedure,

the contracting authority must obtain confirmation from the supplier of the matters in paragraph (5) before the end of the tendering period.

(4) If the core supplier information is shared—

(a) before a direct award under section 41 or 43 of the 2023 Act, or

(b) during a competitive selection process for frameworks under section 46 of that Act,

the contracting authority must obtain confirmation from the supplier of the matters in paragraph (5) before the award of the public contract.

(5) The matters are that the supplier—

(a) has registered on the central digital platform,

(b) has submitted its up-to-date core supplier information to that platform, and

(c) has shared that up-to-date core supplier information with the contracting authority by means of a facility provided on that platform for the purpose of sharing core supplier information.

(6) Paragraph (7) applies where—

(a) a supplier has shared up-to-date core supplier information with a contracting authority during a procedure listed in paragraph (2), and

(b) the supplier’s core supplier information subsequently changes, and the supplier shares updated or corrected core supplier information with the contracting authority before the award of the public contract.

(7) The contracting authority must obtain a further confirmation from the supplier of the matters in paragraph (8) before the award of the public contract.

(8) The matters are that the supplier—

(a) has submitted the updated or corrected core supplier information to the central digital platform, and

(b) has shared the updated or corrected core supplier information with the contracting authority by means of a facility provided on that platform for the purpose of sharing core supplier information.

(9) In this Part, “core supplier information” means—

(a) the supplier’s basic information set out in regulation 10,

(b) the supplier’s economic and financial standing information set out in regulation 11,

(c) the supplier’s connected person information set out in regulation 12, and

(d) the supplier’s exclusion grounds information set out in regulation 13.

(10) In this regulation a reference to a facility provided on the central digital platform includes a reference to a facility to download information to be forwarded on to a contracting authority by a supplier.

(11) This regulation is subject to regulation 8.