The Representation of the People (England and Wales) Regulations 2001

[F1 Supply on publication and specific restrictions E+W

Textual Amendments

F1 Pt. 6 inserted (16.10.2002) by The Representation of the People (England and Wales) (Amendment) Regulations 2002 (S.I. 2002/1871), regs. 2(2), 15 (with reg. 2(3))

Supply of free copy of full register to the British Library and restrictions on use E+W

97.— (1) Each registration officer shall supply, free of charge and on publication, one printed copy of—

(a) any revised version of the register published under section 13(1) or (3) of the 1983 Act, and

(b) any list of overseas electors,

to the British Library.

(2) No person employed by the British Library may—

(a) supply a copy of the full register other than to another such person or to a person using the Library to inspect it under supervision;

(b) disclose any information contained in it (that is not contained in the edited register) otherwise than in accordance with paragraph (3); or

(c) make use of any such information.

(3) No information which is contained in the full register (that is not contained in the edited register) may be disclosed otherwise than by allowing a person using the British Library to inspect it under supervision.

(4) A person who inspects the copy of the full register held by the British Library may not—

(a) make copies of any part of it, or

(b) record any particulars included in it,

otherwise than by means of hand-written notes.

Supply of free copy of full register for electoral purposes and restrictions on use E+W

98.— (1) Each registration officer shall supply, free of charge and on publication, one copy of—

(a) any revised version of the register published under section 13(1) or (3) of the 1983 Act, and

(b) any notice setting out an alteration to the register published under section 13A(2) or 13B(3) of that Act,

to the persons listed in paragraph (2) below.

(2) Those persons are—

(a) the returning officer for a non-metropolitan county;

(b) the persons or officers who, under subsections (2B) and (2C) of section 35 of the 1983 Act are the returning officers at an election of members of the London Assembly and of the Mayor of London;

(c) the returning officer appointed pursuant to section 35(1) or (1A) (as the case may be) of the 1983 Act for elections to each parish or community council within the electoral area.

(3) In paragraph (1) the duty to supply one copy of the register is a duty to supply it in data form unless, prior to publication, the officer or person to whom it is to be supplied has requested in writing a printed copy instead.

(4) As soon as practicable after the relevant event, a registration officer who is not the acting returning officer for a constituency wholly or partly in his registration area shall supply free of charge to that officer as many printed copies of—

(a) the latest revised version of the register published under section 13(1) or (3) of the 1983 Act, as the case may be,

(b) any notice setting out an alteration to that version of the register published under section 13A(2) or 13B(3) of that Act, and

(c) the most recent list of overseas electors,

as the returning officer may reasonably require for the purposes of a parliamentary election.

(5) In paragraph (4) above—

(a) “relevant event” means—

(i) the announcement of Her Majesty’s intention to dissolve Parliament, or

(ii) the occurrence of a vacancy in the relevant constituency; and

(b) the duty to supply as many printed copies of the register, notices and list of overseas electors as the returning officer may reasonably require includes a duty to supply one copy of each in data form.

(6) As soon as practicable after the relevant date, a registration officer who is not designated as a local returning officer for part of an electoral region which falls wholly or partly in his registration area shall supply free of charge to that officer as many printed copies of the documents referred to in paragraph (4)(a), (b) and (c) above as the local returning officer may reasonably require for the purposes of a European Parliamentary election.

(7) In paragraph (6) above—

(a) “relevant date” means—

(i) in the case of a general election of MEPs, the date which is two months before the day appointed by order of the Secretary of State for the poll, or

(ii) where the Secretary of State has made an order appointing a day for the poll at a by-election, the date on which that order was made; and

(b) the duty to supply as many printed copies of the register, notices and list of overseas electors as the local returning officer may reasonably require includes a duty to supply one copy of each in data form.

(8) Where a registration officer is not the returning officer for any election to the National Assembly for Wales in respect of any constituency or region wholly or partly within his registration area, he shall supply free of charge to that officer as many printed copies of the documents referred to in paragraph (4)(a) or (b) above, together with one copy of each in data form, as the returning officer may reasonably require for the purposes of such an election.

(9) No person to whom a copy of the register has been supplied under this regulation may—

(a) supply a copy of the full register,

(b) disclose any information contained in it (that is not contained in the edited register), or

(c) make use of any such information,

other than for the purposes of an election.

Modifications etc. (not altering text)

C1 Reg. 98 applied (with modifications) (23.7.2004) by The Regional Assembly and Local Government Referendums Order 2004 (S.I. 2004/1962), arts. 1(1), 6(1), Sch. 2 Pt. 3

Supply of free copy of full register etc to Office for National Statistics and restrictions on use E+W

99.— (1) Each registration officer shall supply, free of charge and on publication, one copy of—

(a) any revised version of the register published under section 13(1) or (3) of the 1983 Act,

(b) any notice setting out an alteration to the register published under section 13A(2) or 13B(3) of that Act, and

(c) any list of overseas electors,

to the Office for National Statistics (in this regulation referred to as “the Office”).

(2) In paragraph (1) the duty to supply is a duty to supply in data form unless, prior to publication, the Office has requested in writing a printed copy instead.

(3) No person employed by the Office may—

(a) supply a copy of the full register other than to another such person;

(b) disclose any information contained in it (that is not contained in the edited register) otherwise than in accordance with paragraph (4) below; or

(c) make use of any such information other than for statistical purposes.

(4) No information which is contained in the full register and not in the edited register may be disclosed otherwise than—

(a) by allowing a person using the premises of the Office to inspect it under supervision, and

(b) by publishing information about electors which does not include the name or address of any elector.

(5) A person who inspects the full register may not—

(a) make copies of any part of it, or

(b) record any particulars included in it,

otherwise than by means of hand-written notes.

Supply of free copy of full register etc to Electoral Commission and restrictions on use E+W

100.— (1) Each registration officer shall supply, free of charge and on publication, one copy of—

(a) any revised version of the register published under section 13(1) or (3) of the 1983 Act,

(b) any notice setting out an alteration to the register published under section 13A(2) or 13B(3) of that Act, and

(c) any list of overseas electors,

to the Electoral Commission (in this regulation referred to as “the Commission”).

(2) In paragraph (1) the duty to supply is a duty to supply in data form unless, prior to publication, the Commission has requested in writing a printed copy instead.

(3) Neither the Electoral Commissioners nor any person employed by the Commission may—

(a) supply a copy of the full register other than to an Electoral Commissioner or another such person;

(b) disclose any information contained in it that is not contained in the edited register otherwise than in accordance with paragraph (5) below; or

(c) make use of any such information otherwise than in connection with their functions under, or by virtue of, the Political Parties, Elections and Referendums Act 2000.

(4) In paragraph (3) “Electoral Commissioner” includes a Deputy Electoral Commissioner and an Assistant Electoral Commissioner.

(5) The full register or any information contained in it and not in the edited register may not be disclosed otherwise than—

(a) where necessary to carry out the Commission’s duties in relation to the rules on permissible donors in the Political Parties, Elections and Referendums Act 2000; or

(b) by publishing information about electors which does not include the name or address of any elector.

Modifications etc. (not altering text)

C2 Reg. 100 applied (with modifications) (23.7.2004) by The Regional Assembly and Local Government Referendums Order 2004 (S.I. 2004/1962), arts. 1(1), 8

Supply of free copy of full register etc to certain Commissions and restrictions on use E+W

101.— (1) Each registration officer in England shall supply, free of charge and on publication, one copy of each of the documents listed in paragraph (3) below to the Boundary Commission for England.

(2) Each registration officer in Wales shall supply, free of charge and on publication, one copy of each of the documents listed in paragraph (3) below to the Boundary Commission for Wales and the Local Government Boundary Commission for Wales.

(3) Those documents are—

(a) any revised version of the register published under section 13(1) or (3) of the 1983 Act;

(b) any notice setting out an alteration to the register published under section 13A(2) or 13B(3) of that Act; and

(c) any list of overseas electors.

(4) In paragraphs (1) and (2) the duty to supply is a duty to supply in data form unless, prior to publication, the Commission to whom it is to be supplied has requested in writing a printed copy instead.

(5) In paragraph (6) below “a relevant person” means, in relation to each of the Commissions referred to in paragraphs (1) and (2) above—

(a) a member of the Commission in question;

(b) a person appointed to assist the Commission in question to carry out its functions; and

(c) a person employed by the Commission in question.

(6) A relevant person may not—

(a) supply a copy of the full version of the register, other than to another relevant person;

(b) disclose any information contained in it and not contained in the edited register, otherwise than by publishing information about electors which does not include the name and address of any elector; or

(c) process or make use of any such information, other than in connection with their statutory functions.]