The Standing Civilian Courts (Evidence) Rules 2006

Rule 2(1) and (2)

SCHEDULE 1 FORM OF APPLICATION FOR A SPECIAL MEASURES DIRECTION UNDER SECTION 19 OF THE YOUTH JUSTICE AND CRIMINAL EVIDENCE ACT 1999

An application must be received by the court administration officer within 28 days of the date appointed for trial.

This form may also be used where an extension of time has been granted for the making of this application.

A copy of this form must be given at the same time to the other party or parties to the case.

PART A To be completed by all applicants

Details required	Notes
Details of witness Name of Witness: Date of birth of witness: If a previous application has been made to tender in evidence a video recording of testimony from the witness, give the date and (if known) result of that application.	An application by the defence for evidence to be given through a live television link or by means of a video recording need not disclose who that witness is, except where the witness is to give evidence in support of an alibi. If the applicant is the prosecutor, give the name of the witness (otherwise leave blank).
Case details Details of Prosecuting Authority: Case number: Accused(s): surname: forenames: Trial date and location (if known): Charges:	Give brief details of those charges to which this application applies.
Details of application Specify the special measures being sought: State the grounds on which the witness relies in support of the application for a special measures direction:	The statement should make clear whether the applicant seeks automatic eligibility (see Reasons for application section below) or whether the applicant alleges that the quality of the evidence will be reduced unless a direction is given. In the latter case, the grounds on which the applicant alleges that the quality of the witness’s evidence is likely to be diminished in terms of completeness, coherence and accuracy should be clearly stated. Give a description of evidence submitted in support of this application: This requirement is optional. Examples of evidence might be: birth certificate; medical report; expert evidence; police report.
Arrangements which may be made available Give a description of the arrangements relevant to the measures applied for which may be made available at the court in which it is likely the hearing will take place:
Reason for application A. Is the application for special measures for any of the following? (i) video recorded evidence in chief only; (ii) live link only; (iii) both these measures? Yes/No B. Is the witness a child witness in need of special protection at the time that any relevant recording was made? Yes/No C. Is the witness a child under 17 but not a child witness in need of special protection? Yes/No If the answer to both A and B is “Yes”, information concerning the grounds of application and any views of the witness need not be provided. If the answer to C is “Yes” and there is no application for either video recorded evidence in chief or live link (or both), state the reasons why it is said that the special measures of video evidence in chief, live link (or both) would NOT maximise the quality of the child’s evidence. For all witnesses over 17 years and for applications for witnesses under 17 years for measures other than video recorded evidence in chief or live link: Give the grounds for believing the special measures being sought in this application will improve the quality of the witness’s evidence: Give the views of the witness as to why the measures sought in this application are required:	A child witness in need of special protection is defined by Section 21 of the Youth Justice and Criminal Evidence Act 1999. Section 21 of the Youth Justice and Criminal Evidence Act 1999. Section 21 of the Youth Justice and Criminal Evidence Act 1999 sets out a primary rule in favour of providing child witnesses with video recorded evidence in chief and live link unless, for witnesses who are not child witnesses in need of special protection, this would not be likely to maximise the quality of the witness’s evidence.
Material change of circumstances Give a description of any material change of circumstances relied upon to support this application:	This requirement applies only where— (a) a special measures direction is already in force and application is being made to discharge or vary the direction, or (b) a previous application for a special measures direction was refused and this application seeks to reverse that decision.

PART B To be completed if the application is for evidence to be given through a live television link

Details required	Notes
Details of application Give— (a) the address of any venue from which the witness will give evidence if the court’s own live television link is not used: (b) the name of the person who it is proposed will accompany the witness: (c) the occupation of this person: (d) the relationship (if any) of this person to the witness:	An application by the defence need not disclose the name of the person proposed to accompany the witness if disclosure could lead to the identification of the witness.
Grounds State why it is believed that this person should accompany the witness:

PART C To be completed if the application is to tender in evidence a video recording under section 27 of the Youth Justice and Criminal Evidence Act 1999

Details required	Notes
Video recording(s) Statement as to circumstances in which video recording made: Date(s) of video recording(s): Time(s) of video recording(s): Location and normal function of premises where video recording made:	These details need to be completed only to the extent that the information is not contained in the video recording itself. Give the times at which recording began and finished, including details of any interruptions. Give address of premises where recording made and state the usual function of those premises.
Details of those present while recording made Give details of each person present at any point during the recording:	Include name, age and occupation of anyone present; time for which present; relationship (if any) to witness and to the accused.
Use of an intermediary 1. Was any person used as an intermediary in the making of the video recording? If so, has the magistrate’s approval for the purposes of section 29 of the Youth Justice and Criminal Evidence Act 1999 been given? If it has, give details. 2. Did the intermediary make the appropriate declaration before the interview began? Is the declaration recorded on the video recording?	The magistrate’s approval for the purposes of section 29 of the Youth Justice and Criminal Evidence Act 1999 must be given before the special measures direction is given. The magistrate’s approval may be sought at the hearing of the application for the special measures direction. If the magistrate’s approval has not been obtained, the information required in Part D of this Form must be given. The declaration is— “I solemnly, sincerely and truly declare that I will well and faithfully communicate questions and answers and make true explanation of all matters and things as shall be required of me according to the best of my skill and understanding.”
Equipment used Give a description of— (a) the equipment used for the recording: (b) any devices used as an aid to communication:	The description must include the following information— Number and type of cameras used (fixed or mobile); the number and location of microphones; the video format used; and whether it offered single or multiple recording facilities and if it did which were used. In the case of communication aids, describe how the device was operated. State also whether the equipment was provided for or owned by the witness or the intermediary and whether any additional needs arose for the witness or the intermediary as a result of using the devices. (Refer to the examples given in Part D, paragraph 9(b)).
Recordings of part only of an interview State whether the video recording contains part only of the interview with the witness:	A copy of any video recordings of other parts of the interview with the witness which it is not proposed to tender in evidence must also be provided to the court and the other parties. The details of each such recording must be given as above. Use separate sheets where necessary.
Details of copy State in respect of each video recording whether it is a copy, and give the following details in respect of each copy— Name and address of person who has the mastertape: When, and by whom, the copy was made:
Attendance and supply of copies In the opinion of the applicant— (a) is the witness available for cross-examination? (b) if the witness is not available for cross-examination, have the parties agreed that the witness need not be available? Has the agreement of the other parties to the video recording(s) being tendered as evidence been sought? Have copies of the video recording(s) to which this application relates been disclosed to the other parties? Has a copy of this notice and the video recording(s) to which it relates been served on each party to the proceedings?	Where the application is by the accused, the video recording(s) do not have to be served on the prosecution until the close of the prosecution case at the trial.

PART D To be completed if the application is for the examination of the witness to be conducted through an intermediary

Details required

Notes

Details of application 1. Give a description of the communication needs of the witness: 2. State why you consider that the quality of the evidence given by the witness would be improved by use of an intermediary: 3. Give the name of the person through whom it is proposed the examination of the witness be conducted: 4. What is the occupation of this person and what is the person’s area of specialism: 5. Is this person related to the witness? If not related to the witness, does the intermediary know the witness and, if so, how and to what extent? 6. Is this person registered with the Intermediary Registration Board? 7. Why do you consider this person has the necessary skills to meet the particular communication needs of the witness: 8. Has this person been used in the pre-trial investigation? 9. Communication aids— (a) give details of any device used or which it is intended to use as a communication aid: (b) are there any issues which arise as a result of this device being used?

Where an assessment has been undertaken by a relevant professional, give details of where and by whom the assessment was carried out. If the person is not registered with the IRB, give the reason why this person is preferred to an IRB registered person. If so, give reasons why it is proposed to use the same person throughout the proceedings. Give details of any devices that may be used and how they are operated. Examples might be: (a) whether breaks might be needed for the witness and/or the intermediary: (b) the facilities that may be needed for the use of the devices, for example power sources.

Signature of applicant or applicant’s Solicitor:

Date:

Rules 11(1) and 14(4)

SCHEDULE 2

FORM A Rule 11(1) - Form of application for a reporting direction under section 46 of the Youth Justice and Criminal Evidence Act 1999

Details required	Notes
Details of applicant
Details of witness Name of Witness: Date of birth of witness:	If these details have not been given, please provide the reason below. These details need not be given where the applicant can show that there is good reason for not providing such details in order to protect the true identity of that witness.
Case details Details of Prosecuting Authority: Case number: Accused(s): surname: forenames: Trial date and location (if known): Charges:	Give brief details of those charges to which this application applies.
Details of application Specify the grounds on which the applicant relies in support of the application for the reporting direction: Give a description of evidence submitted in support of this application: Set out the views of the witness for whom the direction is sought on this application:	The statement should make clear why, in the applicant’s view, if the direction is not given— (a) the quality of the evidence given by the witness, or (b) the level of co-operation given by the witness to any party to the proceedings in the preparation of that party’s case, is likely to be diminished by fear or distress if the witness is identified by members of the public as a witness in the proceedings. This requirement is optional. Examples of evidence might be: Police report; Medical report.
Does the application need to be determined URGENTLY (i.e. on less than 5 days’ notice)?	If so, give reasons and specify any time-limit by which the application needs to be determined.
Public interest and interests of justice State why a reporting direction— (a) is in the interests of justice; and (b) is in the public interest in avoiding the imposition of a substantial and unreasonable restriction on the reporting of proceedings.
Signature of applicant or applicant’s Solicitor:	Date:

FORM B Rule 14(4) - Form of application for an excepting direction under section 46(9) of the Youth Justice and Criminal Evidence Act 1999

Details required	Notes
Details of applicant
Details of witness Name of Witness: Date of birth of witness:	If these details have not been given, please provide the reason below. These details need not be given where the applicant can show that there is good reason for not providing such details in order to protect the true identity of that witness.
Case details Details of Prosecuting Authority: Case number: Accused(s): surname: forenames: Trial date and location (if known): Charges: Date of reporting direction given (if already made): Is a copy of the reporting direction attached?	Give brief details of those charges to which this application applies.
Details of application State the extent to which you invite the court to dispense with the restrictions imposed by the reporting direction. In particular state why— (a) a reporting direction is or would be a substantial and unreasonable restriction on the reporting of proceedings and it is in the public interest to remove or relax that restriction; or (b) it would be in the interests of justice to do so. If the applicant is not a party to the proceedings, state why they are directly affected by a reporting direction given in relation to a witness in those proceedings.
Signature of applicant or applicant’s Solicitor:	Date: