The Representation of the People (England and Wales) Regulations 2001

Changes over time for: Section 32ZBE

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[F1[F2Annual canvass for properties where the registration officer is satisfied that it is not necessary to make any deletion from an electoral register and has no reason to believe that any additions to an electoral register may be requiredE+W

32ZBE.—(1) Paragraph (2) applies where, having taken into account the information described in regulation 32ZBA(7), a registration officer—

(a)is satisfied that it is not necessary to remove a person registered at a residential address in the area for which they are responsible from a register F3...; and

(b)has no reason to believe that any addition may be required to a register F4... in respect of the address.

(2) The registration officer may proceed to conduct the annual canvass for a register F5... by complying with the requirements of paragraphs (3) to (6) (but see paragraph (7)).

(3) A registration officer must send either of the following—

(a)a canvass communication A to the address; or

[F6(b)where—

(i)the registration officer holds relevant contact details for one or more persons aged 18 or over who are registered at the address in a register of parliamentary electors in England or Wales, or a register of local government electors in England; or

(ii)the registration officer holds relevant contact details for one or more persons aged 16 or over who are registered at the address in a register of local government electors in Wales,

a communication by electronic means to each of those persons.]

(4) Any communication sent under paragraph [F7(3)(b)(i)] must require the recipient to—

(a)confirm to the registration officer whether the information it contains in respect of persons who are registered at the address in a register of parliamentary electors in England or Wales, or a register of local government electors in England, with the exception of persons falling within section 9D(6) of the 1983 Act, is complete and accurate; and

(b)provide to the registration officer, except where it is already included in the communication, the full name and nationality of each person aged 16 or over who is residing at the address and who is eligible to be registered in a register of parliamentary electors in England or Wales, or a register of local government electors in England, including an indication as to whether any of those persons is aged 76 or over.

[F8(4A) Any communication sent under paragraph 3(b)(ii) must require the recipient to—

(a)confirm to the registration officer whether the information it contains in respect of persons who are registered at the address in a register of local government electors in Wales, with the exception of persons falling within section 9D(6) of the 1983 Act, is complete and accurate;

(b)provide to the registration officer, except where it is already included in the communication, the full name and nationality of each person aged 14 or over who is residing at the address and who is eligible to be registered in a register of local government electors in Wales, including an indication as to whether any of those persons is aged 76 or over; and

(c)provide to the registration officer the date of birth of each person aged 14 or 15 who is residing at the address and who is eligible to be registered in a register of local government electors in Wales.]

(5) In circumstances where a registration officer—

(a)does not hold relevant contact details for one or more persons aged 18 or over who are registered at the address in a register of parliamentary electors in England or Wales, or a register of local government electors in England; or

(b)has sent a communication by electronic means under paragraph [F9(3)(b)(i)] to one or more persons in respect of the address and has not, within a reasonable time of sending the communication, received the required information from at least one person in respect of the address,

the registration officer must send a canvass communication A to the address.

[F10(5A) In circumstances where a registration officer for a register of local government electors in Wales—

(a)does not hold relevant contact details for one or more persons aged 16 or over who are registered at the address; or

(b)has sent a communication by electronic means under paragraph (3)(b)(ii) to one or more persons in respect of the address and has not, within a reasonable time of sending the communication, received the required information from at least one person in respect of the address,

the registration officer must send a canvass communication A to the address.]

(6) The registration officer must, before sending a canvass communication A, print the following information on the communication—

(a)the full name and nationality of each person—

(i)who is registered at the address F11... with the exception of persons registered as mentioned in section 9D(6) of the 1983 Act; or

(ii)whose application to be registered at the address F12..., under section 10ZC(1) or 10ZD(1) of the 1983 Act has been successfully determined, where the date on which the applicant's name will be published in a notice of alteration under section 13A(2) of the 1983 Act is after the date on which the communication will be sent, with the exception of persons registered as mentioned in section 9D(6) of the 1983 Act; and

(b)if practicable, an indication as to whether any of those persons is aged 76 or over.

(7) If, after complying with the requirements of paragraphs (3) to (6), a registration officer has reason to believe—

(a)that it may be necessary to remove a person registered at that address from a register F13...; or

(b)that a person who resides at the address may be entitled to be registered F14...,

but is not aware of that person's name, the officer must conduct the annual canvass in accordance with regulation 32ZBD in respect of the address.

(8) In this regulation, “canvass communication A” means a document in the form designed by the Electoral Commission under regulation 32ZBG(1)(a)(i).]]

Textual Amendments

F1Regs. 32ZA-32ZI inserted (10.6.2014) by The Representation of the People (England and Wales) (Description of Electoral Registers and Amendment) Regulations 2013 (S.I. 2013/3198), regs. 1(5)(c), 22 (as amended by S.I. 2014/1234, regs. 1(1), 4)

F2Regs. 32ZBA-32ZBG inserted (31.12.2019) by The Representation of the People (Annual Canvass) (Amendment) Regulations 2019 (S.I. 2019/1451), regs. 1(3), 11

F3Words in reg. 32ZBE(1)(a) omitted (22.1.2020) by virtue of The Representation of the People (Annual Canvass) (Amendment) (Wales) Regulations 2020 (S.I. 2020/50), regs. 2, 16(a)

F4Words in reg. 32ZBE(1)(b) omitted (22.1.2020) by virtue of The Representation of the People (Annual Canvass) (Amendment) (Wales) Regulations 2020 (S.I. 2020/50), regs. 2, 16(a)

F5Words in reg. 32ZBE(2) omitted (22.1.2020) by virtue of The Representation of the People (Annual Canvass) (Amendment) (Wales) Regulations 2020 (S.I. 2020/50), regs. 2, 16(b)

F6Reg. 32ZBE(3)(b) substituted (22.1.2020) by The Representation of the People (Annual Canvass) (Amendment) (Wales) Regulations 2020 (S.I. 2020/50), regs. 2, 16(c)

F7Word in reg. 32ZBE(4) substituted (22.1.2020) by The Representation of the People (Annual Canvass) (Amendment) (Wales) Regulations 2020 (S.I. 2020/50), regs. 2, 16(d)

F8Reg. 32ZBE(4A) inserted (22.1.2020) by The Representation of the People (Annual Canvass) (Amendment) (Wales) Regulations 2020 (S.I. 2020/50), regs. 2, 16(e)

F9Word in reg. 32ZBE(5)(b) substituted (22.1.2020) by The Representation of the People (Annual Canvass) (Amendment) (Wales) Regulations 2020 (S.I. 2020/50), regs. 2, 16(f)

F10Reg. 32ZBE(5A) inserted (22.1.2020) by The Representation of the People (Annual Canvass) (Amendment) (Wales) Regulations 2020 (S.I. 2020/50), regs. 2, 16(g)

F11Words in reg. 32ZBE(6)(a)(i) omitted (22.1.2020) by virtue of The Representation of the People (Annual Canvass) (Amendment) (Wales) Regulations 2020 (S.I. 2020/50), regs. 2, 16(h)(i)