The Regulated Adoption Services (Service Providers and Responsible Individuals) (Wales) Regulations 2019

1. Introductory Text

2. PART 1 General

   1. 1. Title and commencement

   2. 2. Interpretation

3. PART 2 Exceptions

   1. 3. Exceptions

4. PART 3 General requirements on service providers

   1. 4. Requirements in relation to the provision of the service

   2. 5. Requirements in relation to the statement of purpose

   3. 6. Requirements in relation to monitoring and improvement

   4. 7. Requirements in relation to the responsible individual

   5. 8. Requirements in relation to the responsible individual where the service provider is an individual

   6. 9. Requirements in relation to the financial sustainability of the service

   7. 10. Requirements to provide the service in accordance with policies and procedures

   8. 11. Duty of candour

5. PART 4 Requirements on service providers as to the steps to be taken before agreeing to provide support

   1. 12. Suitability of the service

6. PART 5 Requirements on service providers as to the information to be provided to individuals on commencement of the provision of support

   1. 13. Information about the service

   2. 14. Service agreement

7. PART 6 Requirements on service providers as to the standards of support to be provided

   1. 15. Standards of support – overarching requirements

   2. 16. Information

   3. 17. Language and communication

   4. 18. Respect and sensitivity

8. PART 7 Requirements on service providers –safeguarding

   1. 19. Safeguarding - overarching requirement

   2. 20. Safeguarding policies and procedures

   3. 21. Interpretation of Part 7

9. PART 8 Requirements on service providers as to staffing

   1. 22. Staffing - overarching requirements

   2. 23. Fitness of staff

   3. 24. Supporting and developing staff

   4. 25. Compliance with code of practice

   5. 26. Information for staff

   6. 27. Disciplinary procedures

10. PART 9 Requirements on service providers as to premises

    1. 28. Overarching requirement

    2. 29. Adequacy of premises

11. PART 10 Other requirements on service providers

    1. 30. Records

    2. 31. Notifications

    3. 32. Conflicts of interest

    4. 33. Complaints policy and procedure

    5. 34. Whistleblowing

12. PART 11 Requirements on responsible individuals for ensuring effective management of the service

    1. 35. Supervision of the management of the service

    2. 36. Duty to appoint a manager

    3. 37. Fitness requirements for appointment of manager

    4. 38. Restrictions on appointing a manager for more than one service

    5. 39. Duty to report the appointment of manager to service provider

    6. 40. Duty to report the appointment of manager to SCW and the service regulator

    7. 41. Arrangements when manager is absent

    8. 42. Visits

13. PART 12 Requirements on responsible individuals for ensuring effective oversight of the service

    1. 43. Oversight of adequate resources

    2. 44. Other reports to the service provider

    3. 45. Engagement with individuals and others

14. PART 13 Requirements on responsible individuals for ensuring compliance of the service

    1. 46. Duty to ensure there are systems in place to record incidents and complaints

    2. 47. Duty to ensure there are systems in place for keeping of records

    3. 48. Duty to ensure policies and procedures are up to date

15. PART 14 Requirements on responsible individuals for monitoring, reviewing and improving the quality of the service

    1. 49. Quality of service review

    2. 50. Statement of compliance with the requirements as to standards of support

16. PART 15 Other requirements on responsible individuals

    1. 51. Support for staff raising concerns

    2. 52. Duty of candour

    3. 53. Notifications

17. PART 16 Offences

    1. 54. Offences – service providers

    2. 55. Offences – responsible individuals

18. PART 17 Service providers who are liquidated etc. or who have died

    1. 56. Appointment of liquidators etc.

    2. 57. Death of service provider

19. PART 18 Regulations under section 21(5) of the Act

    1. 58. Designation of responsible individual by Welsh Ministers

20. Signature

21. 1. SCHEDULE 1

       1. PART 1 Information and documentation to be available in respect of persons working in regulated services

          1. 1. Proof of identity including a recent photograph.

          2. 2. Where required for the purposes of an exempted question in...

          3. 3. Where required for the purposes of an exempted question asked...

          4. 4. Two written references, including a reference from the last employer,...

          5. 5. Where a person has previously worked in a position whose...

          6. 6. Documentary evidence of any relevant qualification.

          7. 7. Where relevant, documentary evidence of registration with SCW.

          8. 8. A full employment history, together with a satisfactory written explanation...

          9. 9. Evidence of satisfactory linguistic ability for the purposes of providing...

          10. 10. Details of registration with or membership of any professional body....

       2. PART 2 Interpretation of Part 1

          1. 11. For the purposes of paragraphs 2 and 3 of Part...

    2. SCHEDULE 2

       Records to be kept

       1. 1. In respect of each individual— (a) full name;

       2. 2. A record of any charges by the service provider to...

       3. 3. A record of all complaints made by individuals or their...

       4. 4. A record of all persons working at the service, which...

    3. SCHEDULE 3

       Notifications by the service provider

       1. PART 1 Notifications to the service regulator

          1. 1. Any revision to the statement of purpose, 28 days prior...

          2. 2. Where the service provider (individual or organisation) changes their name....

          3. 3. Where, on or after 1 April 2020, the service provider...

          4. 3A. Where, on or after 1 April 2020, the service provider...

          5. 4. Where the service provider is an individual, the appointment of...

          6. 5. Where the service provider is a body corporate or partnership,...

          7. 6. Where the service provider is a partnership, death of one...

          8. 7. Where the service provider is a partnership, any change in...

          9. 8. Expected absence of the responsible individual for 28 days or...

          10. 9. The unexpected absence of the responsible individual, no later than...

          11. 10. Unexpected absence of the responsible individual for 28 days or...

          12. 11. Return from absence of the responsible individual.

          13. 12. The responsible individual ceases, or proposes to cease, being the...

          14. 13. Any abuse or allegation of abuse in relation to an...

          15. 14. Service provider, responsible individual or appointed manager convicted of criminal...

          16. 15. Any allegation of misconduct by a member of staff.

          17. 16. Any incident reported to the police.

          18. 17. Any events which prevent, or could prevent, the provider from...

          19. 18. Any proposal to change the address of the principal office,...

          20. 18A. Any change of telephone number or electronic mail address for...

          21. 19. Any referral to the DBS pursuant to the Safeguarding Vulnerable...

          22. 20. Where the service provider, responsible individual or appointed manager is...

          23. 21. Any incident of child sexual or criminal exploitation or suspected...

          24. 22. The death of a child placed for adoption by the...

          25. 23. The instigation and outcome of any child protection enquiry involving...

       2. PART 2 Notification to the Local Health Board/ integrated care board and NHS England by the provider of an adoption society

          1. 24. Death of a child placed for adoption by the service....

          2. 25. Any serious accident or injury sustained by a child placed...

       3. PART 3 Notification to the Local Health Board/ integrated care board and NHS England by the provider of an adoption support agency or of an adoption society which provides adoption support services

          1. 26. The death, serious accident or injury of a child in...

       4. PART 4 Notification to the placing agency

          1. 27. Any serious complaint about a prospective adopter approved by the...

       5. PART 5 Notifications to the area authority

          1. 28. The death of a child placed for adoption by the...

          2. 29. Any serious accident or injury sustained by a child placed...

          3. 30. Any serious complaint about a prospective adopter approved by the...

          4. 31. Any serious complaint about a prospective adopter approved by the...

          5. 32. The instigation and outcome of any child protection enquiry involving...

       6. PART 6 Notifications to the placing authority by the provider of an adoption society

          1. 33. The death of a child placed for adoption by the...

          2. 34. Any serious accident or injury sustained by a child placed...

          3. 35. Any serious complaint about a prospective adopter approved by the...

          4. 36. The instigation and outcome of any child protection enquiry involving...

       7. PART 7 Notifications to the placing authority by the provider of an adoption support agency or adoption society which provides adoption support services

          1. 37. The death of a child in the course of receiving...

          2. 38. Any serious accident or injury sustained by a child in...

          3. 39. The instigation and outcome of any child protection enquiry involving...

       8. PART 8 Notification to the relevant authority

          1. 40. Death or any serious accident or injury sustained by a...

       9. PART 9 Notification to the police

          1. 41. Any incident of child sexual or criminal exploitation or suspected...

    4. SCHEDULE 4

       Notifications by the responsible individual

       1. 1. The appointment of a manager (see regulation 37(1)).

       2. 2. The expected absence of the appointed manager for 28 days...

       3. 3. The unexpected absence of the appointed manager, no later than...

       4. 4. The unexpected absence of appointed manager for 28 days or...

       5. 5. Return from absence of appointed manager.

       6. 6. Interim arrangements where the manager is absent for longer than...

       7. 7. Someone other than the appointed manager is proposing to manage...

       8. 8. The appointed manager ceases, or proposes to cease, managing the...

22. Explanatory Note