The Companies (1986 Order) (International Accounting Standards and Other Accounting Amendments) Regulations (Northern Ireland) 2004

PART 1 GENERAL

Citation, commencement and interpretation

1.—(1) These Regulations may be cited as the Companies (1986 Order) (International Accounting Standards and Other Accounting Amendments) Regulations (Northern Ireland) 2004.

(2) These Regulations come into operation on 31st December 2004, and have effect as respects companies' financial years which begin on or after 1st January 2005.

(3) In these Regulations, “1986 Order” means the Companies (Northern Ireland) Order 1986.

PART 2 ACCOUNTS PREPARED IN ACCORDANCE WITH INTERNATIONAL ACCOUNTING STANDARDS

Preparation of individual and group accounts in accordance with IAS Regulation

2.  For Articles 234 and 235 of the 1986 Order (duty to prepare individual and group accounts)(1) substitute –

“Duty to prepare individual accounts

234.— (1) The directors of every company shall prepare accounts for the company for each of its financial years.

Those accounts are referred to in this Part as the company’s “individual accounts”.

(2) A company’s individual accounts may be prepared –

(a) in accordance with Article 234A (“Companies Order individual accounts”), or

(b) in accordance with international accounting standards (“ IAS individual accounts”).

This paragraph is subject to the following provisions of this Article and Article 235C.

(3) The individual accounts of a company that is a charity must be Companies Order individual accounts.

(4) After the first financial year in which the directors of a company prepare IAS individual accounts (“the first IAS year”), all subsequent individual accounts of the company must be prepared in accordance with international accounting standards unless there is a relevant change of circumstance.

(5) There is a relevant change of circumstance if, at any time during or after the first IAS year –

(a) the company becomes a subsidiary undertaking of another undertaking that does not prepare IAS individual accounts,

(b) the company ceases to be a company with securities admitted to trading on a regulated market, or

(c) a parent undertaking of the company ceases to be an undertaking with securities admitted to trading on a regulated market.

In this paragraph “regulated market” has the same meaning as it has in Council Directive 93/22/EEC on investment services in the securities field(2).

(6) If, having changed to preparing Companies Order individual accounts following a relevant change of circumstance, the directors again prepare IAS individual accounts for the company, paragraphs (4) and (5) apply again as if the first financial year for which such accounts are again prepared were the first IAS year.

Companies Order individual accounts

234A.— (1) Companies Order individual accounts must comprise –

(a) a balance sheet as at the last day of the financial year, and

(b) a profit and loss account.

(2) The balance sheet must give a true and fair view of the state of affairs of the company as at the end of the financial year; and the profit and loss account must give a true and fair view of the profit or loss of the company for the financial year.

(3) Companies Order individual accounts must comply with the provisions of Schedule 4 as to the form and content of the balance sheet and profit and loss account and additional information to be provided by way of notes to the accounts.

(4) Where compliance with the provisions of that Schedule, and the other provisions of this Order as to the matters to be included in a company’s individual accounts or in notes to those accounts, would not be sufficient to give a true and fair view, the necessary additional information must be given in the accounts or in a note to them.

(5) If in special circumstances compliance with any of those provisions is inconsistent with the requirement to give a true and fair view, the directors must depart from that provision to the extent necessary to give a true and fair view.

(6) Particulars of any such departure, the reasons for it and its effect must be given in a note to the accounts.

IAS individual accounts

234B.   Where the directors of a company prepare IAS individual accounts, they must state in the notes to those accounts that the accounts have been prepared in accordance with international accounting standards.

Duty to prepare group accounts

235.— (1) If at the end of a financial year a company is a parent company the directors, as well as preparing individual accounts for the year, shall prepare consolidated accounts for the group for the year. Those accounts are referred to in this Part as the company’s “group accounts”.

(2) The group accounts of certain companies are required by Article 4 of the IAS Regulation to be prepared in accordance with international accounting standards (“ IAS group accounts”).

(3) The group accounts of other companies may be prepared –

(a) in accordance with Article 235A (“Companies Order group accounts”), or

(b) in accordance with international accounting standards (“ IAS group accounts”).

This paragraph is subject to the following provisions of this Article.

(4) The group accounts of a parent company that is a charity must be Companies Order group accounts.

(5) After the first financial year in which the directors of a parent company prepare IAS group accounts (“the first IAS year”), all subsequent group accounts of the company must be prepared in accordance with international accounting standards unless there is a relevant change of circumstance.

(6) There is a relevant change of circumstance if, at any time during or after the first IAS year –

(a) the company becomes a subsidiary undertaking of another undertaking that does not prepare IAS group accounts,

(b) the company ceases to be a company with securities admitted to trading on a regulated market, or

(c) a parent undertaking of the company ceases to be an undertaking with securities admitted to trading on a regulated market.

In this paragraph “regulated market” has the same meaning as it has in Council Directive 93/22/EEC on investment services in the securities field.

(7) If, having changed to preparing Companies Order group accounts following a relevant change of circumstance, the directors again prepare IAS group accounts for the company, paragraphs (5) and (6) apply again as if the first financial year for which such accounts are again prepared were the first IAS year.

(8) This Article is subject to the exemptions provided by Articles 236, 236A, 237(5) and 256.

Companies Order group accounts

235A.— (1) Companies Order group accounts must comprise –

(a) a consolidated balance sheet dealing with the state of affairs of the parent company and its subsidiary undertakings, and

(b) a consolidated profit and loss account dealing with the profit or loss of the parent company and its subsidiary undertakings.

(2) The accounts must give a true and fair view of the state of affairs as at the end of the financial year, and the profit or loss for the financial year, of the undertakings included in the consolidation as a whole, so far as concerns members of the company.

(3) Companies Order group accounts must comply with the provisions of Schedule 4A as to the form and content of the consolidated balance sheet and consolidated profit and loss account and additional information to be provided by way of notes to the accounts.

(4) Where compliance with the provisions of that Schedule, and the other provisions of this Order as to the matters to be included in a company’s group accounts or in notes to those accounts, would not be sufficient to give a true and fair view, the necessary additional information must be given in the accounts or in a note to them.

(5) If in special circumstances compliance with any of those provisions is inconsistent with the requirement to give a true and fair view, the directors must depart from that provision to the extent necessary to give a true and fair view.

(6) Particulars of any such departure, the reasons for it and its effect must be given in a note to the accounts.

IAS group accounts

235B.   Where the directors of a parent company prepare IAS group accounts, they must state in the notes to those accounts that the accounts have been prepared in accordance with international accounting standards.

Consistency of accounts

235C.— (1) Subject to the following provisions of this Article, the directors of a parent company must secure that the individual accounts of –

(a) the parent company, and

(b) each of its subsidiary undertakings,

are all prepared using the same financial reporting framework, except to the extent that in their opinion there are good reasons for not doing so.

(2) Paragraph (1) does not apply if the directors do not prepare group accounts for the parent company.

(3) Paragraph (1) only applies to accounts of subsidiary undertakings that are required to be prepared under this Part.

(4) Paragraph (1) does not require accounts of undertakings that are charities to be prepared using the same financial reporting framework as accounts of undertakings which are not charities.

(5) Paragraph (1)(a) does not apply where the directors of a parent company prepare IAS group accounts and IAS individual accounts.”.

Consequential amendments

3.  Schedule 1 ( IAS accounts: consequential amendments to the 1986 Order) has effect.

PART 3 OTHER MODIFICATIONS OF PROVISIONS RELATING TO ACCOUNTS

Exemption for parent companies included in accounts of larger non-EEA group

4.  After Article 236 of the 1986 Order (exemption for parent companies included in accounts of larger groups) insert the following –

“Exemption for parent companies included in non-EEA group accounts

236A.— (1) A company is exempt from the requirement to prepare group accounts if it is itself a subsidiary undertaking and its parent undertaking is not established under the law of an EEA State, in the following cases –

(a) where the company is a wholly-owned subsidiary of that parent undertaking;

(b) where that parent undertaking holds more than 50 per cent of the shares in the company and notice requesting the preparation of group accounts has not been served on the company by shareholders holding in aggregate –

(i) more than half of the remaining shares in the company, or

(ii) 5 per cent of the total shares in the company.

Such notice must be served not later than six months after the end of the financial year before that to which it relates.

(2) Exemption is conditional upon compliance with all of the following conditions –

(a) that the company and all of its subsidiary undertakings are included in consolidated accounts for a larger group drawn up to the same date, or to an earlier date in the same financial year, by a parent undertaking;

(b) that those accounts and, where appropriate, the group’s annual report, are drawn up in accordance with the provisions of the Seventh Directive (83/349/EEC) (where applicable as modified by the provisions of the Bank Accounts Directive (86/635/EEC) or the Insurance Accounts Directive (91/674/EEC)), or in a manner equivalent to consolidated accounts and consolidated annual reports so drawn up;

(c) that the consolidated accounts are audited by one or more persons authorised to audit accounts under the law under which the parent undertaking which draws them up is established;

(d) that the company discloses in its individual accounts that it is exempt from the obligation to prepare and deliver group accounts;

(e) that the company states in its individual accounts the name of the parent undertaking which draws up the group accounts referred to above and –

(i) if it is incorporated outside Northern Ireland, the country in which it is incorporated, and

(ii) if it is unincorporated, the address of its principal place of business;

(f) that the company delivers to the registrar, within the period allowed for delivering its individual accounts, copies of the group accounts and, where appropriate, of the consolidated annual report, together with the auditors' report on them.

(3) The exemption does not apply to a company any of whose securities are admitted to trading on a regulated market of any EEA State within the meaning of Council Directive 93/22/EEC on investment services in the securities field.

(4) Shares held by directors of a company for the purposes of complying with any share qualification requirement are disregarded in determining for the purposes of paragraph (1)(a) whether the company is a wholly-owned subsidiary.

(5) For the purposes of paragraph (1)(b), shares held by a wholly-owned subsidiary of the parent undertaking or held on behalf of the parent undertaking or a wholly-owned subsidiary, are attributed to the parent undertaking.

(6) In paragraph (3) “securities” includes –

(a) shares and stock,

(b) debentures, including debenture stock, loan stock, bonds, certificates of deposit and other instruments creating or acknowledging indebtedness,

(c) warrants or other instruments entitling the holder to subscribe for securities falling within sub-paragraph (a) or (b), and

(d) certificates or other instruments which confer –

(i) property rights in respect of a security falling within sub-paragraph (a), (b) or (c),

(ii) any right to acquire, dispose of, underwrite or convert a security, being a right to which the holder would be entitled if he held any such security to which the certificate or other instrument relates, or

(iii) a contractual right (other than an option) to acquire any such security otherwise than by subscription.”.

Subsidiary undertakings included in consolidation

5.  In Article 237 of the 1986 Order (subsidiary undertakings included in the consolidation)(3) –

(a) in paragraph (3)(c), omit from “and the undertaking” to the end, and

(b) omit paragraph (4).

Content of auditors' report

6.  In Article 243 of the 1986 Order (auditors' report)(4) for paragraph (2) substitute –

“(1A) The auditors' report must include –

(a) an introduction identifying the annual accounts that are the subject of the audit and the financial reporting framework that has been applied in their preparation;

(b) a description of the scope of the audit identifying the auditing standards in accordance with which the audit was conducted.

(1B) The report must state clearly whether in the auditors' opinion the annual accounts have been properly prepared in accordance with the requirements of this Order (and, where applicable, Article 4 of the IAS Regulation).

(2) The report must state in particular whether the annual accounts give a true and fair view, in accordance with the relevant financial reporting framework –

(a) in the case of an individual balance sheet, of the state of affairs of the company as at the end of the financial year,

(b) in the case of an individual profit and loss account, of the profit or loss of the company for the financial year,

(c) in the case of group accounts, of the state of affairs as at the end of the financial year and of the profit or loss for the financial year, of the undertakings included in the consolidation as a whole, so far as concerns members of the company.

(2A) The auditors' report –

(a) must be either unqualified or qualified, and

(b) must include a reference to any matters to which the auditors wish to draw attention by way of emphasis without qualifying the report.”.

Auditors' report to be dated

7.  In Article 244(1) of the 1986 Order (signature of auditors' report)(5), after “signed” insert “and dated”.

Requirements for auditors' report published with accounts

8.  In Article 248(3) of the 1986 Order (requirements in connection with publication of accounts)(6) –

(a) at the end of sub-paragraph (c) omit “and”, and

(b) for sub-paragraph (d) substitute –

“(d) whether any such auditors' report –

(i) was qualified or unqualified, or included a reference to any matters to which the auditors drew attention by way of emphasis without qualifying the report, or

(ii) contained a statement under Article 245(2) or (3) (accounting records or returns inadequate, accounts not agreeing with records and returns or failure to obtain necessary information and explanations); and

(e) whether any report made for the purposes of Article 257A(2) was qualified;”.

Repeal of 3 month extension for laying and delivering accounts etc

9.  In Article 252 of the 1986 Order (3 month extension of period allowed for laying and delivering accounts and reports where interests outside the United Kingdom, etc.)(7) omit paragraph (3).

Voluntary revision of annual accounts

10.—(1) Article 253 of the 1986 Order (voluntary revision of defective accounts and reports)(8) is amended as follows.

(2) In paragraph (1) –

(a) after “annual accounts” insert “or summary financial statement”, and

(b) for “revised report” substitute “revised statement or report”.

(3) In paragraph (3), after “annual accounts” insert “or a revised summary financial statement”.

(4) In paragraph (4)(a) and (b), for “or report” substitute “, statement or report”.

Summary financial statements

11.—(1) For the heading before Article 259 of the 1986 Order (provision of summary financial statement to shareholders)(9) substitute “Summary financial statement”.

(2) In paragraph (1) of that Article –

(a) for the words from “A public company” to “listed” substitute “A company”, and

(b) omit the definitions of “listed” and “the official list”.

Participating interest no longer required to be subsidiary undertaking

12.—(1) In Article 266(4) of the 1986 Order (parent and subsidiary undertakings)(10) –

(a) omit “it has a participating interest in the undertaking and”, and

(b) for sub-paragraph (a) substitute –

“(a) it has the power to exercise, or actually exercises, dominant influence or control over it, or”.

(2) The modification of Article 266(4) in paragraph (1) also applies for the purposes of –

(a) the Building Societies Act 1986(11), and

(b) the Financial Services and Markets Act 2000(12).

Disclosures in relation to financial instruments

13.—(1) In Schedule 7 to the 1986 Order (disclosures to be made in directors' report)(13), after paragraph 5 insert –

“Financial instruments

5A.— (1) In relation to the use of financial instruments by a company and by its subsidiary undertakings, the directors' report must contain an indication of –

(a) the financial risk management objectives and policies of the company and its subsidiary undertakings included in the consolidation, including the policy for hedging each major type of forecasted transaction for which hedge accounting is used, and

(b) the exposure of the company and its subsidiary undertakings included in the consolidation to price risk, credit risk, liquidity risk and cash flow risk,

unless such information is not material for the assessment of the assets, liabilities, financial position and profit or loss of the company and its subsidiary undertakings included in the consolidation.

(2) In sub-paragraph (1) the expressions “hedge accounting”, “price risk”, “credit risk”, “liquidity risk” and “cash flow risk” have the same meaning as they have in Council Directive 78/660/EEC on the annual accounts of certain types of companies, and in Council Directive 83/349/EEC on consolidated accounts, as amended(14)”.

(2) In Article 254(4) of the 1986 Order (exemptions for small companies from disclosures in directors' report)(15), after sub-paragraph (b) insert –

“(ba) paragraph 5A of Schedule 7 (disclosures relating to the use of financial instruments);”.

Amendment of Schedules to the 1986 Order

14.—(1) Schedule 4 to the 1986 Order (form and content of company accounts)(16) is amended in accordance with Schedule 2 to these Regulations.

(2) Schedule 8 to the 1986 Order (form and content of accounts prepared by small companies)(17) is amended in accordance with Schedule 3 to these Regulations.

(3) Schedule 8A to the 1986 Order (form and content of abbreviated accounts of small companies delivered to registrar)(18) is amended in accordance with Schedule 4 to these Regulations.

(4) Schedule 9 to the 1986 Order (form and content of accounts of banking companies and groups)(19) is amended in accordance with Schedule 5 to these Regulations.

(5) Schedule 9A to the 1986 Order (form and content of accounts of insurance companies and groups)(20) is amended in accordance with Schedule 6 to these Regulations.

Minor and consequential amendments

15.  Schedule 7 makes minor and consequential amendments to the 1986 Order and to other statutory provisions.

Sealed with the Official Seal of the Department of Enterprise, Trade and Investment on 2nd December 2004.

L.S.

M. Bohill

A senior officer of the

Department of Enterprise, Trade and Investment