Children’s Homes Regulations 1991

Regulation 4

SCHEDULE 1 STATEMENT TO BE KEPT RELATING TO CHILDREN'S HOMES

PART I particulars to be included in statement

1.  The purpose for which the children’s home is established, and the objectives to be attained with regard to children accommodated in the home.

2.  The name and address of the responsible body, and of the person in charge of the children’s home if different.

3.  The following details about the children for whom it is intended that accommodation should be provided—

(a) their age-range;

(b) their sex;

(c) the number of children;

(d) whether children are selected by reference to other criteria than age or sex, and if so those criteria.

4.  The organisational structure of the children’s home.

5.  The experience of the person in charge of the children’s home, the staff and others working there, and details of qualifications held by any of those persons relevant to their work in the home, or to the care of children.

6.  The facilities and services to be provided within the children’s home for the children accommodated there.

7.  The arrangements made to protect and promote the health of the children accommodated there.

8.  The fire precautions and associated emergency procedures.

9.  The arrangements made for religious observance by any child accommodated there.

10.  The arrangements made for contact between a child accommodated there and his parents, any person who is not a parent of his but who has parental responsibility for him, relatives and friends.

11.  The methods of control and discipline and the disciplinary measures used there, the circumstances in which any such measures will be used and who will be permitted to authorise them.

12.  The procedure for dealing with any unauthorised absence of a child from the home.

13.  The arrangements for dealing with any representation (including any complaint).

14.  The arrangements for the education of any child accommodated there.

15.  The arrangements for dealing with reviews under section 26 of the cases of every child accommodated there.

PART II persons to whom statement is to be made available for inspection

1.  The person in charge of the children’s home.

2.  The staff of the children’s home and any other person working there.

3.  The children accommodated in the children’s home.

4.  The parent of any child accommodated in the children’s home.

5.  Any person who is not a parent of a child accommodated in the children’s home, but who has parental responsibility for such a child.

6.  Any local authority looking after or having the care of a child accommodated in the children’s home where they are not responsible for the management of the home.

7.  Any voluntary organisation providing accommodation for a child accommodated in the children’s home where they are not responsible for the management of the home.

8.  Any local education authority which has placed a child in the children’s home or is considering doing so.

Regulation 15(1)

SCHEDULE 2 INFORMATION TO BE INCLUDED IN CONFIDENTIAL RECORDS CONCERNING CHILDREN IN CHILDREN'S HOMES

1.  The child’s name and any name by which the child has previously been known other than a name used by the child prior to adoption.

2.  The child’s sex and date of birth.

3.  The child’s religious persuasion, if any.

4.  A description of the child’s racial origin, cultural and linguistic background.

5.  Where the child came from before he was accommodated in the home.

6.  The person by whose authority the child is provided with care and accommodation in the home, and the statutory provision under which he is so provided.

7.  The name, address and telephone number and the religious persuasion, if any, of—

(a) the child’s parents;

(b) any person who is not a parent of the child but who has parental responsibility for him.

8.  The name, address and telephone number of any social worker for the time being assigned to the child by the local authority looking after him, or by the voluntary organisation or the person carrying on the registered children’s home who are providing him with accommodation.

9.  The date and circumstances of any absence of the child from the home including whether the absence was authorised and where the child went during the period of absence.

10.  The date and circumstances of any visit to the child whilst in the home by any of the persons referred to in regulation 8(2)(c).

11.  A copy of any statement of special educational needs under section 7 of the Education Act 1981(1) maintained in relation to the child, with details of any such needs.

12.  The name and address of any school or college attended by the child, and of any employer of the child.

13.  Every school report received by the child while accommodated in the home.

14.  The date and circumstances of any disciplinary measures imposed on the child.

15.  Any special dietary or health needs of the child.

16.  Arrangements for, including any restrictions on, contact between the child and—

(a) his parents;

(b) any person who is not a parent of his but who has parental responsibility for him;

(c) any other person.

17.  The date and result of any review of the child’s case.

18.  The name and address of the medical practitioner with whom the child is registered.

19.  Details of any accident involving the child.

20.  Details of any immunisation, illness, allergy, or medical examination of the child and of any medical or dental need of the child.

21.  Details of any health examination or developmental test conducted with respect to the child at or in connection with his school.

22.  Details of all medicinal products taken by the child while in the home and by whom they were administered, including those which the child was permitted to administer to himself.

23.  The date on which any money or valuables are deposited by or on behalf of a child for safekeeping, and the date on which such money is withdrawn, and the date on which any valuables are returned.

24.  Where the child goes to when he ceases to be accommodated in the home.

Regulation 17

SCHEDULE 3 OTHER RECORDS WITH RESPECT TO CHILDREN IN CHILDREN'S HOMES

1.  A record showing—

(a) a date on which each child was first accommodated in the children’s home;

(b) the date on which any child ceased to be accommodated in the children’s home;

(c) where each child came from before he was accommodated in the children’s home;

(d) where each child who had ceased to be accommodated went when he left the children’s home;

(e) the identity of the person, authority or organisation responsible for the child being placed in the children’s home;

(f) hich, if any, child accommodated in the children’s home was being looked after, or in the care of, any authority or organisation and under what legal authority.

2.  A record showing—

(a) the full names;

(b) the sex;

(c) the date of birth;

(d) the qualifications relevant to, and experience of work involving children,

of every person who–

(i) is employed at the children’s home,

(ii) works at the home, or

(iii) is intended by the responsible authority to work at the home,

showing whether they work at the home full-time or part-time, (whether paid or not) and if parttime the average number of hours worked per week, and whether or not they reside at the home or are intended to do so.

3.  A record of all those persons resident at the children’s home, other than the persons mentioned in paragraph 2 of this Schedule and children accommodated in the home.

4.  A record of accidents occuring in the home.

5.  A record of any medicinal product administered to any child in the home, including the date and circumstances of its administration and by whom it was administered, including medicinal products which the child is permitted to administer to himself.

6.  A record of every fire drill or fire alarm test conducted, with details of any deficiency in either the procedure or the equipment concerned, together with details of the steps taken to remedy that deficiency.

7.  A record of all money deposited by a child for safekeeping, together with the date on which that money was withdrawn, or the date of its return.

8.  A record of all valuables deposited by a child and the date of their return.

9.  Records of all accounts kept in the children’s home.

10.  A record of menus.

11.  A record of every disciplinary measure imposed, giving the information required by regulation 8.

12.  Records of duty rosters.

13.  A daily log of events occurring in the home, including the names of visitors to any child accommodated in the home.

Regulation 24

SCHEDULE 4 PARTICULARS TO ACCOMPANY APPLICATION FOR REGISTRATION OF VOLUNTARY HOMES

1.  The name of the voluntary organisation making the application.

2.  The address and telephone number of the registered office or principal office of the voluntary organisation.

3.  The names and addresses of the chairman and secretary of, or any other person responsible for the management of, the organisation, their dates of birth and, if the Secretary of State has requested, their qualifications and experience (if any) of running a home.

4.  The name, address and telephone number of premises in respect of which registration is sought.

5.  The name and address of any other home within the scope of Parts VI, VII or VIII of the Act, or Parts I or II of the Registered Homes Act 1984(2) in respect of which the voluntary organisation has or at any time had a financial interest, and details of that interest.

6.  A description of the premises and the area in which the premises are situated and details of any comments made by the health officer or environmental health officer for the area.

7.  Particulars of the accommodation provided for residents in the home and for the employees and volunteers at the home.

8.  The date on which the home was established or is to be established.

9.  Particulars of any other business which is or will be carried on in or from the same premises as the home.

10.  The name, sex, date of birth of the person in charge or intended to be in charge of the home and whether or not he resides or is to reside in the home, together with—

(a) the name and address of each person by whom he is or has been employed in the past ten years;

(b) the names and addresses of two persons, in addition to those referred to in sub-paragraph (a) who are willing and able to give a reference as to his suitability to be in charge of a home;

(c) particulars of his health and an undertaking to provide a report by a registered medical practitioner where the Secretary of State considers it necessary.

11.  The number and sex of every person working or whom it is proposed should work in the home (as an employee or otherwise) with particulars of—

(a) whether they are or will be resident;

(b) whether they are full-time or part-time, and, if part-time the number of hours for which they are or will be employed;

(c) the positions they hold or will hold;

(d) any relevant qualifications.

12.  Particulars of the equipment, facilities and services provided or to be provided in the home, and any special arrangements or services for any particular category of children.

13.  The arrangements for the storage and administration of medicinal products.

14.  The arrangements for medical and dental examinations and treatment.

15.  The scale of charges payable in respect of residents.

16.  The arrangements for the education of the children and what contact there is with the local education authority.

17.  Particulars of any children in residence, including their name, sex, date of birth, and details of who was responsible for their placement in the home.

18.  Particulars of any prospectus or advertisement relating to the home.

19.  The particulars set out in Part I of Schedule 1.

Regulation 25(2), (3) and (4)

SCHEDULE 5 PARTICULARS TO ACCOMPANY APPLICATIONS FOR REGISTRATION AS REGISTERED CHILDREN'S HOME

PART I particulars where applicant is a natural person

1.  The name, date of birth, address and telephone number of the applicant.

2.  The qualifications and experience (if any) held by the applicant which are relevant to his suitability to carry on the home.

3.  The names and addresses of any person by whom the applicant is, or has at any time in the preceding ten years been, employed.

4.  The names and addresses of two persons, in addition to those referred to in paragraph 3, who are willing and able to give a reference as to the suitability of the applicant to carry on a children’s home.

5.  A report (where the registration authority consider it necessary) by a registered medical practitioner as to the physical and mental health of the applicant.

PART II particulars where applicant is a corporate or unincorporate body

6.  The address of the registered office or principal place of business of the applicant.

7.  The names, dates of birth and addresses of the chairman and secretary of the applicant.

8.  The qualifications and experience (if any) held by the person whom the applicant intends to be in charge of the home which are relevant to his suitability to be in charge of the home.

9.  The names and addresses of two persons who are willing and able to give a reference as to the suitability of the person mentioned in paragraph 8.

PART III particulars required in all cases

10.  The name, address and telephone number of the premises in respect of which registration is sought.

11.  A description of the premises and the area in which they are situated, and particulars of any comments made by the local fire or environmental health authorities.

12.  The name and address of any other home within the scope of Parts VI, VII or VIII of the Act, or Parts I or II of the Registered Homes Act 1984(3) in respect of which the applicant has or at any time had a financial interest, or in the case of a natural person at which he was employed, and details of the interest or employment.

13.  The date on which the home was established or is to be established.

14.  Particulars of any children in residence, including their name, sex, date of birth, and the local authority in whose care they are.

15.  The name, sex, date of birth and other particulars, including date of employment or proposed employment, of any person employed or proposed to be employed in the children’s home as a manager, together with details of—

(a) his qualifications, insofar as they are relevant to his employment;

(b) his previous experience in work involving or related to the care of children; and

(c) whether he is intended to live on the premises;

and in this paragraph “manager” means any person to whom the day to day responsibility for the business of the home or any part of it is or is to be entrusted.

16.  The name, sex, date of birth, and the responsibilities of every person working in the home (whether as an employee or otherwise) or whom it is proposed should work in the home, other than a person to whom paragraph 15 applies or a person working at the home only as a teacher.

17.  The hours for which it is proposed any person mentioned in paragraphs 15 or 16 should work.

18.  Details of which of the persons mentioned in paragraph 15 or 16 will be resident in the home.

19.  The scale of charges payable for residents in the home.

20.  Particulars of the equipment, facilities and services to be provided in the home, if any, and particular needs of children which are intended to be met by means of the equipment, facilities or services.

21.  Particulars of the arrangements made or proposed for the education of resident children, and, if education is to be provided on the premises, information on the home’s status as a school under the Education Act 1944(4) .

22.  Particulars of the accommodation provided for resident children and for others resident at the home.

23.  The arrangements for medical and dental examinations and treatment.

24.  The particulars set out in Part I of Schedule 1.

25.  Particulars of any prospectus or advertisements relating to the home.

26.  Particulars of any other business which is, or is proposed to be, carried on on or from the premises of the home.

27.  Where the person carrying on, or intending to carry on, the home is not also the person in charge the particulars required by paragraphs 1 to 5 of Part I of this Schedule for the person in charge.

Regulation 30

SCHEDULE 6 PARTICULARS OF CHANGE OF IDENTITY OF PROPOSED PERSON IN CHARGE OF REGISTERED CHILDREN'S HOME

1.  The name, date of birth, address and telephone number of the proposed person in charge.

2.  The qualifications and experience (if any) held by the proposed person which are relevant to his suitability to carry on the registered children’s home.

3.  The names and addresses of any person by whom the proposed person in charge is, or has at any time in the preceding ten years been, employed.

4.  The names and addresses of two persons, in addition to those referred to in paragraph 3, who are willing and able to give a reference as to the suitability of the proposed person in charge to be in charge of a children’s home.

5.  A report (where the registration authority considers it necessary) by a registered medical practitioner as to the physical and mental health of the proposed person in charge.

Regulation 31

SCHEDULE 7 PARTICULARS RELATING TO VOLUNTARY HOMES

1.  The name, address and telephone number of the home.

2.  The name and date of birth of the person in charge of the home.

3.  The name, address and telephone number of the organisation or person carrying on the home.

4.  The name and address of the chairman and secretary.

5.  The maximum number of children who can be accommodated at one time in the home.

6.  The criteria if any for admission to the home.

7.  The religious persuasion or persuasions, if any, in which the home undertakes to bring up the children.

8.  The weekly charge made in respect of each child accommodated in the home.

9.  The name of any Government Department, other than the Department of Health, inspecting the home, and the date of the last inspection by each such Government Department.

10.  The details and number of staff employed by the voluntary organisation by reference to care staff, ancillary staff, full-time and part-time, and including volunteers who work in the home.

11.  The number of children accommodated in the home at the time the particulars were sent, giving—

(a) the total number;

(b) the number in the care of a local authority;

(c) he number receiving full-time education or vocational training at the home;

(d) the number receiving full-time education or vocational training outside the home;

(e) the number who are in full-time employment within the home;

(f) he number who are in full-time employment outside the home;

and giving the number by reference to sex and age bands of one to four, five to nine, ten to fifteen, and 16 years of age and over.

(1)

1981 c. 60, as amended by Schedule 12 of the Education Reform Act 1988 (c. 40).

(2)

1984 c. 23.

(3)

1984 c. 23.

(4)

1944 c. 31.