The Retailers' Records for Veterinary Medicinal Products Regulations 2000

Record keeping for veterinary medicinal products

3.—(1) Any person who sells veterinary medicinal products by retail must comply with the requirements of paragraphs (2) to (4) below in relation to those products.

(2) For each incoming and outgoing transaction a record must be kept of—

(a) the date of the transaction,

(b) the identity of the product,

(c) the manufacturer’s batch number,

(d) the quantity received or supplied,

(e) the name and address of the supplier or recipient, and

(f) where relevant, the name and address of the prescribing veterinarian and a copy of the prescription.

(3) At least once a year a detailed audit of all such transactions must be carried out and recorded, with incoming and outgoing products reconciled with those held in stock, and any discrepancies recorded.

(4) All records kept in accordance with the preceding paragraphs must be durable, but may be kept by electronic means, and must be kept for a period of three years from the date of the transaction or audit, and made available on request to a person duly authorised in writing by any person or body having a duty of enforcement given by regulation 5 below.