Representation of the People (Scotland) Regulations 2001

Preamble

SCHEDULE 1 S ENABLING POWERS

Commencement Information

I1 Sch. 1 in force at 16.2.2001, see reg. 1(1)

These Regulations are made in exercise of the following powers:

(a) sections 10A(7) and (9)(1), 13A(1) and (6), 53(2) and 201(1) and (3)(3) of, rule 24(4) of Schedule 1 and Schedule 2(5) to, the Representation of the People Act 1983 (“the 1983 Act”);

(b) sections 3(5), (6) and (7)(6) of the Representation of the People Act 1985 (“the 1985 Act”);

(c) having regard to the definition of “prescribed” in section 202(1) of the 1983 Act, sections 4(4)(7), 9(2)(8), 10A(1), (3), (5) and (7), 13(3), 13A(2), [F1 13AB(2),] 13B(3), 14(1), 16, 56(1) and (5) and 57, 75(3) and 89(1) of, and rules 24, 28(3), 29(3A)(9), 32(3) and 45(1B)(10) in Schedule 1 to, that Act;

(d) having regard to the definition of “prescribed” in section 202(1) of the 1983 Act and section 27(2) of the 1985 Act, section 2(3) of the 1985 Act(11);

(e) having regard to the definition of “prescribed” in section 202(1) of the 1983 Act and paragraph 1(2) of Schedule 4 to the Representation of the People Act 2000, the following provisions in that Schedule, namely, paragraphs 3(1)(b) and (2)(c), 4(1)(b), (2)(c) and (4)(a), 6(7) and (8) and 7(5)(c) and (7);

(f) having regard to the designation(12) of the Secretary of State for the purposes of section 2(2) of the European Communities Act 1972(13) in relation to measures relating to the rights of citizens o f the Union to vote at European Parliamentary elections and local government elections in Scotland, that section 2(2); and

(g) paragraph 2(4)(b) of Schedule 1 to the European Parliamentary Elections Act 1978(14).

Textual Amendments

F1 Word in Sch. 1(c) inserted (6.4.2014) by The Representation of the People (Scotland) (Description of Electoral Registers and Amendment) Regulations 2013 (S.I. 2013/3206), regs. 1(4), 44

Regulation 2

SCHEDULE 2 S REVOCATIONS

Commencement Information

I2 Sch. 2 in force at 16.2.2001, see reg. 1(1)

1	2	3
Regulations revoked	References	Extent of revocation
The Representation of the People (Scotland) Regulations 1986	S.I. 1986/1111	The whole Regulations except– (i) regulations 1, 4 and 95 to 98, and (ii) regulations 75, 76 and 78 to 94 insofar as they relate to a local government election(15)
The Representation of the People (Scotland) Amendment Regulations 1990	S.I. 1990/629	The whole Regulations except regulations 24 and 25 insofar as they relate to a local government election, and regulations 28 to 33
The Representation of the People (Scotland) Amendment Regulations 1992	S.I. 1992/834	The whole Regulations
The European Parliamentary Elections (Changes to the Franchise and Qualification of Representatives) Regulations 1994	S.I. 1994/342	Part II of the Schedule
The Local Government Elections (Changes to the Franchise and Qualification of Members) Regulations 1995	S.I. 1995/1948	Paragraphs 17 to 22 of Schedule 2
The Representation of the People (Scotland) Amendment Regulations 1997	S.I. 1997/979	The whole Regulations

Regulation 4(2)

SCHEDULE 3 S FORMS

ARRANGEMENT OF FORMS S

[F2 Form A	Official poll card (to be sent to an elector voting in person)
Form A1	Official postal poll card (to be sent to an elector voting by post)
Form B	Official proxy poll card (to be sent to an appointed proxy voting in person)
Form B1	Official proxy postal poll card (to be sent to an appointed proxy voting by post)]
Form C:	Return of expenses required by section 75 of the 1983 Act
Form D:	Declaration as to expenses required by section 75 of the 1983 Act
Form E:	Proxy paper
Form F:	Certificate of employment
Form G:	[F3 Postal voting statement] (for use at parliamentary elections)
Form H:	[F3 Postal voting statement] (for use when postal ballots are combined)
Form J:	[F3 Postal voting statement] (for use when a parliamentary poll is combined with another poll but the postal ballots are not combined)
Form K:	Statement as to postal ballot papers
[F4 Form L1	Corresponding Number List for use at parliamentary election taken alone
Form L2	Corresponding Number List for use in polling station at parliamentary election taken alone
Form M1	Corresponding Number List for use when parliamentary election combined with another poll
Form M2	Corresponding Number List for use in polling station when parliamentary election combined with another poll]

Textual Amendments

F2 Words in Sch. 3 Table of Contents substituted (with effect in accordance with reg. 1(2)(3)(b) of the amending S.I.) by The Representation of the People (Scotland) (Amendment) Regulations 2007 (S.I. 2007/925), regs. 1(1), 35(2)

F3 Words in Regulations substituted (with effect in accordance with reg. 1(2)(3)(c) of the amending S.I.) by The Representation of the People (Scotland) (Amendment) Regulations 2007 (S.I. 2007/925), regs. 1(1), 54(a)

F4 Words in Sch. 3 Table of Contents inserted (with effect in accordance with reg. 1(2)(3)(a) of the amending S.I.) by The Representation of the People (Scotland) (Amendment) Regulations 2007 (S.I. 2007/925), regs. 1(1), 28(2)

Regulation 9(2)

F5 Form A: S

Textual Amendments

F5 Sch. 3 Form A substituted (6.4.2014) by The Representation of the People (Scotland) (Description of Electoral Registers and Amendment) Regulations 2013 (S.I. 2013/3206), reg. 1(3)(e), Sch. 4

Commencement Information

I3 Sch. 3 in force at 16.2.2001, see reg. 1(1)

ELECTOR'S OFFICIAL POLL CARD S

F6 Form A1 S

Textual Amendments

F6 Sch. 3 Form A1 substituted (6.4.2014) by The Representation of the People (Scotland) (Description of Electoral Registers and Amendment) Regulations 2013 (S.I. 2013/3206), reg. 1(3)(e), Sch. 4

Regulation 9(3)

F7 Form B: S

Textual Amendments

F7 Sch. 3 Form B substituted (6.4.2014) by The Representation of the People (Scotland) (Description of Electoral Registers and Amendment) Regulations 2013 (S.I. 2013/3206), reg. 1(3)(e), Sch. 4

PROXY'S OFFICIAL POLL CARD S

F8 Form B1 S

Textual Amendments

F8 Sch. 3 Form B1 substituted (6.4.2014) by The Representation of the People (Scotland) (Description of Electoral Registers and Amendment) Regulations 2013 (S.I. 2013/3206), reg. 1(3)(e), Sch. 4

Regulation 10(1)

Form C: S RETURN OF EXPENSES REQUIRED BY SECTION 75 OF THE 1983 ACT

Regulation 10(1)

Form D: S DECLARATION AS TO EXPENSES REQUIRED BY SECTION 75 OF THE 1983 ACT

Regulation 57(3)

F9 Form E: S PROXY PAPER

Textual Amendments

F9 Sch. 3 Form E: the words “spouse, civil partner” substituted for “husband, wife” (5.12.2005) by The Civil Partnership Act 2004 (Amendments to Subordinate Legislation) Order 2005 (S.I. 2005/2114), art. 1, Sch. 10 para. 1(7)(b)

Regulation 63(1)

F10 Form F: S CERTIFICATE OF EMPLOYMENT

Textual Amendments

F10 Sch. 3 Form F substituted (6.4.2014) by The Representation of the People (Scotland) (Description of Electoral Registers and Amendment) Regulations 2013 (S.I. 2013/3206), reg. 1(3)(e), Sch. 4

Regulation 66(a)

F11 Form G: S Form of postal voting statement(for use at parliamentary elections)

Textual Amendments

F11 Sch. 3 Form G substituted (6.4.2014) by The Representation of the People (Scotland) (Description of Electoral Registers and Amendment) Regulations 2013 (S.I. 2013/3206), reg. 1(3)(e), Sch. 4

F12 Form H: S Form of postal voting statement(for use where there is a joint issue and receipt of postal ballot papers)

Textual Amendments

F12 Sch. 3 Form H substituted (6.4.2014) by The Representation of the People (Scotland) (Description of Electoral Registers and Amendment) Regulations 2013 (S.I. 2013/3206), reg. 1(3)(e), Sch. 4

Regulation 66(c)

F13 Form J: S Form of postal voting statement(for use when a parliamentary poll is combined with another poll but the postal ballots are not combined)

Textual Amendments

F13 Sch. 3 Form J substituted (6.4.2014) by The Representation of the People (Scotland) (Description of Electoral Registers and Amendment) Regulations 2013 (S.I. 2013/3206), reg. 1(3)(e), Sch. 4

Regulation 91(1)(b)

F14 F15 F16 F17 F18 F19 F20 F21 Form K: S STATEMENT AS TO POSTAL BALLOT PAPERS

Textual Amendments

F14 Sch. 3 Form K substituted (with effect in accordance with reg. 1(2)(3) of the amending S.I.) by The Representation of the People (Scotland) (Amendment) Regulations 2008 (S.I. 2008/305), regs. 1(1), 12(2), Sch.

F15 Sch. 3 Form K: in the first column in entry 2 the words “, regulation 78 (lost or not received) and regulation 78A (cancelled due to change of address)." are substituted for “and regulation 78 (lost or not received)” (6.4.2014) by The Representation of the People (Scotland) (Description of Electoral Registers and Amendment) Regulations 2013 (S.I. 2013/3206), regs. 1(3)(e), 51(1)(a)

F16 Sch. 3 Form K: entry "5. Total number of postal ballot papers cancelled under regulation 78A." is inserted (6.4.2014) by The Representation of the People (Scotland) (Description of Electoral Registers and Amendment) Regulations 2013 (S.I. 2013/3206), regs. 1(3)(e), 51(1)(b)

F17 Sch. 3 Form K: entry 15 is omitted (6.4.2014) by virtue of The Representation of the People (Scotland) (Description of Electoral Registers and Amendment) Regulations 2013 (S.I. 2013/3206), regs. 1(3)(e), 51(1)(c)

F18 Sch. 3 Form K: entries 5 to 14 are renumbered as 6 to 15 (6.4.2014) by The Representation of the People (Scotland) (Description of Electoral Registers and Amendment) Regulations 2013 (S.I. 2013/3206), regs. 1(3)(e), 51(2)(a)

F19 Sch. 3 Form K: in entry 14 the words "6 to 13" are substituted for "5 to 12" (6.4.2014) by The Representation of the People (Scotland) (Description of Electoral Registers and Amendment) Regulations 2013 (S.I. 2013/3206), regs. 1(3)(e), 51(2)(b)

F20 Sch. 3 Form K: in entry 19 the word “, 78A” is inserted after "78" (6.4.2014) by The Representation of the People (Scotland) (Description of Electoral Registers and Amendment) Regulations 2013 (S.I. 2013/3206), regs. 1(3)(e), 51(2)(c)

F21 Sch. 3 Form K: in entry 19 the words "2, 3, 5, 8 and 10" are substituted for “2, 3, 7 and 9” (6.4.2014) by The Representation of the People (Scotland) (Description of Electoral Registers and Amendment) Regulations 2013 (S.I. 2013/3206), regs. 1(3)(e), 51(2)(c)

F22 Form L1 S

Textual Amendments

F22 Sch. 3 Forms L1, L2, M1, M2 inserted (with effect in accordance with reg. 1(2)(3)(b) of the amending S.I.) by The Representation of the People (Scotland) (Amendment) Regulations 2007 (S.I. 2007/925), reg. 1(1), Sch. 2

F22 Form L2 S

F22 Form M1 S

F22 Form M2 S

Regulation 13

SCHEDULE 4 S APPLICATION WITH MODIFICATIONS OF PROVISIONS OF THE 1983 AND 1985 ACTS FOR REGISTRATION OF EUROPEAN PARLIAMENTARY OVERSEAS ELECTORS

Commencement Information

I4 Sch. 4 in force at 16.2.2001, see reg. 1(1)

1	2
Provision applied	Modification
PART I: THE 1983 ACT
Section 4(5) (attainers)(16)
Section 9 (register of electors)(17)	In subsection (1)(a) omit “for each constituency or part of a constituency”. [F23 In subsection (2) omit “Subject to section 9B(3) below,”.] Omit subsection (2)(b). Omit subsections (5) to (8).
[F24 Section 10A (maintenance of registers: registration of electors), subsections (1)(a), (3), (3A), (4) and (9)]	[F25 In subsection (3) after “register in question” insert “or by a person entitled to vote as an elector at an election to the European Parliament by virtue of section 8 of the European Parliamentary Elections Act 2002”. In subsection (4) for “Subsections (1) and (3) above” substitute “Subsections (1)(a) and (3) above”. In subsection (4) omit paragraph (b). In subsection (9) omit the definition of “resident”.]
Section 13 (publication of registers)(18)	For subsections (1) to (3) substitute: “(1) Where a register under section 3 of the 1985 Act is in force, a revised version of it shall be published when a revised version of the registers of parliamentary and local government electors is published under this section as it has effect for the purposes of such registers.”.
Section 13A (alteration of registers)	[F26 In subsection (1)(b) for “by virtue of any provision of this Part of this Act” substitute “by virtue of any provision of the Representation of the People Act 1985”. In subsection (1)(c) omit “or 58”. In subsection (2)(b) for “sections 13B(1) and 13BA(1)” substitute “section 13B(1)”. For subsection (3) substitute: (3) Subsection (2) above does not require a registration officer to issue a notice under that subsection in a case where (apart from this subsection) that subsection would require the notice to be issued— (a) at the beginning of the month containing the date on which revised versions of the registers of parliamentary and local government electors are next due to be published in accordance with section 13(1) or (3) as it has effect for the purposes of such registers, or (b) at the beginning of either of the two months preceding that containing the date on which revised versions of the registers of parliamentary and local government electors are next due to be published in accordance with section 13(1)(a) as it has effect for the purposes of such registers, and in such a case the alteration in question shall be made in those revised versions of the registers. In subsection (4) omit “or 13BA(3), (6) or (9)”. In subsection (5) omit “or 13BA”. In subsection (6) omit from “; and section 119 below shall apply” to the end.]
Section 13B (alteration of register: pending elections)	For subsection (4) substitute: “(4) This section applies to elections to the European Parliament.” [F27 Omit subsection (6).]
[F28 Section 13AB (alteration of registers: interim publication dates)]	[F29 For subsection (4) substitute— “(4) This section applies to elections to the European Parliament.”]
Section 50 (effect of misdescription)	For paragraphs (a), (b) and (c) substitute “in the register”.
Section 52 (discharge of registration duties)(19)	In subsections (1) and (4) after the word “Act” insert “and regulation 13 of the Representation of the People (Scotland) Regulations 2001”.
Section 54 (payment of expenses of registration)(20)	In subsection (1) after the word “Act” in the first place where it occurs, insert “and regulation 13 of the Representation of the People Regulations 2001”. Omit subsection (3)
Section 56 as applied by section 57 (registration appeals: (Scotland)(21)	[F30 In subsection (1) for paragraph (aa) substitute: (aa) from any decision under section 2(2)(aa) of the Representation of the People Act 1985 of the registration officer that a person registered in a register of parliamentary electors in pursuance of a European Parliamentary overseas elector’s declaration was not entitled to be registered. In subsection (1) omit paragraphs (ab) and (b).]
Section 63 (breach of official duty)(22)	In subsection (3)– (a) for paragraphs (a) to (d) substitute: “(a) any registration officer,”; and (b) for the words from “relating to” to the end of the subsection substitute “relating to the registration of European Parliamentary overseas electors”.
PART II: THE 1985 ACT
Section 2 (registration of British citizens overseas)(23)	In paragraph (a) of subsection (1) omit “constituency or” and in paragraph (b) after “of that” insert “part of the”
	In paragraph (c) of subsection (2) for the words from “parliamentary” to the end of that paragraph, substitute “local government electors”.
	In subsection (4) for “section 1” substitute “section 3”(24). In subsection (7) omit “constituency or”. In subsection (8) for “section 1(1)(a)” substitute “section 3(1)(a)”.
In section 12 (offences as to Declarations etc), subsections (1), (2) and (4)	In subsection (1)(a) for the word the word “parliamentary” substitute “European Parliamentary”.

Textual Amendments

F23 Words in Sch. 4 Pt. 1 inserted (17.3.2009) by The Representation of the People (Amendment) Regulations 2009 (S.I. 2009/725), regs. 1(1), 11(2)

F24 Words in Sch. 4 Pt. 1 inserted (17.3.2009) by The Representation of the People (Amendment) Regulations 2009 (S.I. 2009/725), regs. 1(1), 11(3)

F25 Words in Sch. 4 Pt. 1 inserted (17.3.2009) by The Representation of the People (Amendment) Regulations 2009 (S.I. 2009/725), regs. 1(1), 11(4)

F26 Words in Sch. 4 Pt. 1 inserted (17.3.2009) by The Representation of the People (Amendment) Regulations 2009 (S.I. 2009/725), regs. 1(1), 11(5)

F27 Words in Sch. 4 Pt. 1 inserted (17.3.2009) by The Representation of the People (Amendment) Regulations 2009 (S.I. 2009/725), regs. 1(1), 11(6)

F28 Words in Sch. 4 table inserted (6.4.2014) by The Representation of the People (Scotland) (Description of Electoral Registers and Amendment) Regulations 2013 (S.I. 2013/3206), regs. 1(3)(e), 52(a)

F29 Words in Sch. 4 table inserted (6.4.2014) by The Representation of the People (Scotland) (Description of Electoral Registers and Amendment) Regulations 2013 (S.I. 2013/3206), regs. 1(3)(e), 52(b)

F30 Words in Sch. 4 Pt. 1 substituted (17.3.2009) by The Representation of the People (Amendment) Regulations 2009 (S.I. 2009/725), regs. 1(1), 11(7)

Regulation 13

[F31 SCHEDULE 4A S

Textual Amendments

F31 Sch. 4A inserted (17.3.2009) by The Representation of the People (Amendment) Regulations 2009 (S.I. 2009/725), regs. 1(1), 12

APPLICATION WITH MODIFICATIONS OF REGULATIONS FOR REGISTRATION OF EUROPEAN PARLIAMENTARY OVERSEAS ELECTORS

1 Regulation applied	2 Modification
Regulation 3	In paragraph (1) omit the definition of “certificate of anonymous registration”.
Regulation 5
Regulation 6
Regulation 7
Regulation 8
Regulation 11
Regulation 18	In paragraphs (4), (5) and (7) after “regulation 13(6) above” insert “and Schedule 4A to these Regulations” and for “modifications made by that regulation” substitute “modifications made by that Schedule”.
Regulation 19	In paragraph (1) after “regulation 13(6) above” insert “and Schedule 4A to these Regulations” and for “modifications made by that regulation” substitute “modifications made by that Schedule”.
Regulation 20	In paragraph (1) after “regulation 13(6) above” insert “and Schedule 4A to these Regulations” and for “modifications made by that regulation” substitute “modifications made by that Schedule”.
Regulation 21
Regulation 22	In paragraph (3) after “regulation 13(6) above” insert “and Schedule 4A to these Regulations” and for “modifications made by that regulation” substitute “modifications made by that Schedule”.
Regulation 23
Regulation 24	Omit paragraph (4A).
Regulation 25
Regulation 27
Regulation 28	Omit paragraph (2).
Regulation 29	In paragraph (2)(a) omit “, other than applications accompanied by an application for anonymous entry”. In paragraph (2A) omit “(other than an application accompanied by an application for an anonymous entry)”. In paragraph (4) omit “Subject to paragraph (4A),”. Omit paragraph (4A).
Regulation 30
Regulation 31
Regulation 31A
Regulation 31B	In paragraph (1) for “regulations 31C to 31F” substitute “regulations 31D to 31F”. For paragraph (2) substitute: “(2) The functions specified in this paragraph are determining under section 2(2)(aa) of the 1985 Act whether a person was entitled to be registered.”.
Regulation 31D	Omit paragraph (3). In paragraphs (5) and (8) omit “or, as the case may be, has ceased to satisfy the conditions for registration set out in section 4 of the 1983 Act.”.
Regulation 31E	In paragraph (2) omit sub-paragraph (c). Omit paragraph (4).
Regulation 31F	In paragraph (6) omit “or, as the case may be, has ceased to satisfy the conditions for registration set out in section 4 of the 1983 Act,”.
Regulation 32	In paragraph (1) for sub-paragraph (b) substitute: “(b) under section 56(1)(aa) of the 1983 Act, from the decision of a registration officer made in accordance with regulations 31D to 31F that a person was not entitled to be registered;”. In paragraph (1) omit sub-paragraph (c).
Regulation 36(2) and (3)	In sub-paragraph (2)(b) omit “except in a case falling within regulation 31C(2)(d) above,”.
Regulation 38
Regulation 39
Regulation 40	For paragraph (1) substitute: “(1) Section 9(2)(b) of the 1983 Act (which requires each register of parliamentary or local government electors to contain the qualifying addresses of the persons registered in it) does not apply to an address which is specified in an overseas elector’s declaration in accordance with section 2(4)(b) or (c)(ii) of the 1985 Act.”. Omit paragraphs (2) and (3).
Regulation 41
Regulation 42
Regulation 43	In paragraph (1), omit “and (3)”.
Regulation 45	In paragraph (4), after “regulation 13(6) above” insert “and Schedule 4A to these Regulations”.]

(1)

Sections 10A and 13A were substituted by Schedule 1 to the 2000 Act.

(2)

Section 53 was amended by Schedule 4 to the 1985 Act and Schedule 1 to the 2000 Act.

(3)

Section 201(1) was amended by S.I. 1991/1728 and section 201(3) was inserted by Schedule 1 to the 2000 Act.

(4)

Rule 24 was substituted by Schedule 6 to the 2000 Act.

(5)

Schedule 2 was amended by Schedules 2, 3 and 4 to the 1985 Act; Schedules 1 and 6 to the 2000 Act; and section 5 of the Representation of the People Act 1989 (c. 28). Schedule 2 has also been amended by section 9 of the 2000 Act but the amendments are not yet in force.

(6)

Section 3 was substituted by Schedule 2 to the 2000 Act.

(7)

Section 4 was substituted by section 1(2) of the 2000 Act.

(8)

Sections 9, 10A, 13, 13A and 13B were substituted by Schedule 1 to the 2000 Act.

(9)

Rule 29(3A) was inserted by section 13(2) of the 2000 Act.

(10)

Rule 45(1B) was inserted by Schedule 6 to the 2000 Act.

(11)

Section 2 was substituted by Schedule 2 to the 2000 Act.

(12)

The European Communities (Designation) (No. 3) Order 1993 (S.I. 1993/2661).

(13)

1972 c. 68.

(14)

1978 c. 10.

(15)

Under section B3 of Part II of Schedule 5 to the Scotland Act 1998 (c. 46) the franchise at local government elections is reserved.

(16)

Section 4 was substituted by section 1(2) of the 2000 Act.

(17)

Section 9 was substituted by Schedule 1 to the 2000 Act

(18)

Sections 13, 13A and 13B were substituted by Schedule 1 to the 2000 Act.

(19)

Section 52 was amended by Schedule 4 to the 1985 Act and Schedule 13 to the Local Government etc. (Scotland) Act 1994.

(20)

Section 54 was amended by Schedule 4 to the 1985 Act.

(21)

Section 56 was amended by Schedule 4 to the 1985 Act and Schedule 1 to the 2000 Act.

(22)

Section 63 was substituted by Schedule 4 to the 1985 Act.

(23)

Section 2 was substituted by Schedule 2 to the 2000 Act.

(24)

Section 3 was substituted by Schedule 2 to the 2000 Act.