The Immigration (Restrictions on Employment) Order 2007

Excuse from paying civil penalty

6.  The requirements in relation to any documents or combinations of documents produced by an employee pursuant to articles 3 or 4 of this order are that—

(a) the employer takes all reasonable steps to check the validity of the document;

(b) the copy or copies are retained securely by the employer for a period of not less than two years after the employment has come to an end;

(c) if a document contains a photograph, the employer has satisfied himself that the photograph is of the prospective employee or employee;

(d) if a document contains a date of birth, the employer has satisfied himself that the date of birth is consistent with the appearance of the prospective employee or employee;

(e) the employer takes all other reasonable steps to check that the prospective employee or employee is the rightful owner of the document;

(f) if the document is not a passport or other travel document the employer retains a copy of whole of the document in a format which cannot be subsequently altered; and

(g) if the document is a passport or other travel document, the following pages of that document are copied in a format which cannot be subsequently altered—

(i) the front cover;

(ii) any page containing the holder’s personal details including nationality;

(iii) any page containing the holder’s photograph;

(iv) any page containing the holder’s signature;

(v) any page containing the date of expiry; and

(vi) any page containing information indicating the holder has an entitlement to enter or remain in the UK and undertake the work in question.