Excuse from paying civil penalty
6. The requirements in relation to any documents or combinations of documents produced by an employee pursuant to articles 3 or 4 of this order are that—
(a)the employer takes all reasonable steps to check the validity of the document;
(b)the copy or copies are retained securely by the employer for a period of not less than two years after the employment has come to an end;
(c)if a document contains a photograph, the employer has satisfied himself that the photograph is of the prospective employee or employee;
(d)if a document contains a date of birth, the employer has satisfied himself that the date of birth is consistent with the appearance of the prospective employee or employee;
(e)the employer takes all other reasonable steps to check that the prospective employee or employee is the rightful owner of the document;
(f)if the document is not a passport or other travel document the employer retains a copy of whole of the document in a format which cannot be subsequently altered; and
(g)if the document is a passport or other travel document, the following pages of that document are copied in a format which cannot be subsequently altered—
(i)the front cover;
(ii)any page containing the holder’s personal details including nationality;
(iii)any page containing the holder’s photograph;
(iv)any page containing the holder’s signature;
(v)any page containing the date of expiry; and
(vi)any page containing information indicating the holder has an entitlement to enter or remain in the UK and undertake the work in question.