The NHS Commissioning Board Authority Regulations 2011

Regulation 12

SCHEDULE RULES AS TO MEETINGS AND PROCEEDINGS OF THE AUTHORITY

1.  The first meeting of the Authority is to be held on such day and at such a place as may be fixed by the chair and the chair is responsible for convening the meeting.

2.—(1) The chair may call a meeting of the Authority at any time.

(2) If a requisition for a meeting, signed by at least one third of the total number of members, is presented to the chair, and the chair either—

(a) refuses to call a meeting; or

(b) without so refusing, does not within 21 days after the requisition has been presented call a meeting,

those members may immediately call a meeting.

(3) In sub-paragraph (2), “the total number of members” means the total number of members excluding the chair or any member suspended under regulation 6.

(4) Before each meeting of the Authority, other than a meeting called pursuant to sub-paragraph (2), a notice of the meeting which—

(a) specifies the principal business proposed to be transacted at it; and

(b) is signed by the chair or by an officer of the Authority authorised by the chair to sign on his behalf,

must be delivered to each member, or sent by post to each member’s last known postal address, at least seven clear days before the day of the meeting.

(5) The proceedings of any meeting are not invalidated by a failure to deliver such notice to any member.

(6) In the case of a meeting called under sub-paragraph (2) by members, the notice must be signed by those members and no business other than that specified in the notice may be transacted at the meeting.

3.—(1) At any meeting of the Authority the chair, or in the absence of the chair the vice-chair (if there is one and that vice-chair is present), must preside.

(2) If both the chair and any vice-chair are absent, such other non-officer member present as the other members present may choose for the purpose must preside.

4.  Every question at a meeting must be determined by a majority of votes of the members present and competent to vote on the question and, in the case of an equality of votes, the chair or, in the chair’s absence, the person presiding at the meeting is to have a second or casting vote.

5.—(1) Subject to sub-paragraph (2), no business may be transacted at any meeting unless at least two members are present.

(2) The chair and the chief executive must be present at a meeting of the Authority at which any other officer members are appointed.

6.—(1) The minutes of the proceedings of a meeting must be drawn up and must be signed at the next ensuing meeting by the person presiding at that next meeting.

(2) The names of the members present at a meeting must be recorded in the minutes.