The Ministry of Defence Police (Performance) Regulations 2012

Procedure at second stage meeting

21.—(1) The following provisions of this regulation apply to the procedure to be followed at the second stage meeting.

(2) The meeting is to be conducted by the second line manager and may be attended by the line manager.

(3) A human resources professional or a police officer may attend the meeting to advise the second line manager on the proceedings.

(4) Any other person specified in the notice referred to in regulation 20(1) may attend the meeting if the officer concerned consents to such attendance.

(5) The second line manager must—

(a) explain to the officer concerned the reasons why they have been required to attend the meeting;

(b) provide the officer concerned with an opportunity to make representations in response;

(c) provide the police friend (if there is one) with an opportunity to address the meeting in accordance with regulation 8(3)(a).

(6) If, after considering any representations made under paragraph (5)(b) or (c), the second line manager finds that the performance or attendance of the officer concerned has been unsatisfactory during the period specified in accordance with regulation 14(6)(c) or during any part of the validity period of the written improvement notice remaining after the expiry of such period, the manager must—

(a) inform the officer concerned in what respect the officer’s performance or attendance is considered unsatisfactory;

(b) inform the officer concerned of the improvement that is required in the officer’s performance or attendance;

(c) inform the officer concerned that, if a sufficient improvement is not made within such reasonable period as the second line manager specifies (being a period not greater than 12 months), the officer may be required to attend a third stage meeting in accordance with regulation 26 and the second line manager must specify the date on which this period ends;

(d) inform the officer concerned that the officer will receive a final written improvement notice; and

(e) inform the officer concerned that if the sufficient improvement referred to in sub-paragraph (c) is not maintained during any part of the validity period of such notice remaining after the expiry of the period specified in accordance with sub-paragraph (c), the officer may be required to attend a third stage meeting in accordance with regulation 26.

(7) The second line manager may recommend that the officer concerned seeks assistance in relation to any matter affecting their health or welfare if the manager considers it appropriate,

(8) The second line manager may postpone or adjourn the meeting to a specified later time or date if it appears to them to be necessary or expedient to do so.