The Prohibition of Cross-Examination in Person (Fees of Court-Appointed Qualified Legal Representatives) Regulations 2022

Citation, commencement, interpretation and extent E+W

1.—(1) These Regulations may be cited as the Prohibition of Cross-Examination in Person (Fees of Court-Appointed Qualified Legal Representatives) Regulations 2022.

(2) These Regulations come into force on the day on which and immediately after sections 65 and 66 of the Domestic Abuse Act 2021(1) come into force.

(3) In these Regulations—

“1984 Act” means the Matrimonial and Family Proceedings Act 1984;

“1989 Act” means the Children Act 1989(2);

“2003 Act” means the Courts Act 2003;

“2012 Act” means the Legal Aid, Sentencing and Punishment of Offenders Act 2012(3);

“advocacy services” means cross-examination carried out by a qualified legal representative pursuant to appointment under section 31W(6) of the 1984 Act(4) or section 85K(6) of the 2003 Act(5), and fees and rates for advocacy services include remuneration for preparatory work, attendances at preliminary hearings and cross-examination hearings, and [F1 time spent] travelling and waiting in relation to those services;

“authorised” means authorised by the President of the Family Division or the Lord Chief Justice to conduct particular business, under powers granted by rules made under section 31D of the 1984 Act(6);

“cancelled hearing” means a preliminary hearing, or a cross-examination hearing, which was cancelled at any time prior to the scheduled time and date;

“completed hearing” means a preliminary hearing, or a cross-examination hearing, which was held and completed;

[F2 “costs” means travelling expenses, overnight accommodation costs, overnight subsistence allowance and any other items of expenditure properly incurred by the qualified legal representative in connection with their appointment by the court under the 1984 Act or 2003 Act.]

“cross-examination hearing” means a hearing involving cross-examination of a witness by the qualified legal representative;

[F3 “fees” means the sums payable for advocacy services, calculated in accordance with Parts 1 to 3 of the Schedule to these Regulations.]

“judge of circuit judge level” means—

(a)

a judge appointed under section 16 of the Courts Act 1971(7);

(b)

a circuit judge who is authorised, where applicable;

(c)

a Recorder who is authorised, where applicable; or

(d)

any other judge of the family court authorised to sit as a judge of circuit judge level in the family court.

“judge of district judge level” means—

(a)

a judge appointed under section 6 of the County Courts Act 1984(8);

(b)

the Senior District Judge of the Family Division;

(c)

a district judge of the Principal Registry of the Family Division;

(d)

a person appointed to act as deputy for the person holding office referred to in sub-paragraph (c) or to act as a temporary additional officer for any such office;

(e)

a district judge who is authorised, where applicable;

(f)

a deputy district judge appointed under section 102 of the Senior Courts Act 1981(9) or section 8 of the County Courts Act 1984(10) who is authorised, where applicable;

(g)

an authorised District Judge (Magistrates’ Courts); or

(h)

any other judge of the family court authorised to sit as judge of district judge level in the family court.

“judge of High Court judge level” means—

(a)

a deputy judge of the High Court;

(b)

a puisne judge of the High Court;

(c)

a person who has been a judge of the Court of Appeal or a puisne judge of the High Court who may act as a judge of the family court by virtue of section 9 of the Senior Courts Act 1981;

(d)

the Senior Presiding Judge;

(e)

the Senior President of Tribunals;

(f)

the Chancellor of the High Court;

(g)

an ordinary judge of the Court of Appeal (including the vice-president, if any, of either division of that court);

(h)

the President of the Queen’s Bench Division;

(i)

the vice-president of the Queen’s Bench Division;

(j)

the President of the Family Division;

(k)

the Master of the Rolls; or

(l)

the Lord Chief Justice.

“justices’ legal adviser” means a person authorised by the Lord Chancellor to exercise functions under section 28(1) of the 2003 Act(11);

“lay justice” means an authorised justice of the peace who is not a District Judge (Magistrates’ Courts);

“preliminary hearing” means a case management hearing, or other hearing, not involving cross-examination by the qualified legal representative;

“private law (children) case” means family proceedings under—

(a)

the enactments described in paragraph 10 (unlawful removal of children) or 13 (protection of children and family matters) of Part 1 of Schedule 1 to the 2012 Act(12);

(b)

Part 1 or 3 of the Family Law Act 1986(13), to the extent the matter relates to a child;

(c)

Part 1 or 2 of the 1989 Act, other than section 15 of, and Schedule 1 to, that Act; or

(d)

section 51A of the Adoption and Children Act 2002(14);

“private law (domestic abuse) case” means family proceedings for the protection of a person in relation to another with whom they are associated (within the meaning of section 62 of the Family Law Act 1996(15)), including those under—

(a)

Part 4 or 4A of the Family Law Act 1996(16);

(b)

Part 1 of Schedule 2 to the Female Genital Mutilation Act 2003(17); or

(c)

Part 3 of the Domestic Abuse Act 2021;

“private law (finance and other) case” means any family proceedings which are not a private law (children) case or a private law (domestic abuse) case;

“public law (other) case” means—

(a)

proceedings under the enactments described in paragraph 1 of Part 1 of Schedule 1 to the 2012 Act(18) (care, supervision and protection of children), to the extent the matter is not a public law (section 31 care proceedings) case;

(b)

proceedings relating to the inherent jurisdiction of the High Court to the extent that the matter relates to a child; or

(c)

proceedings under the enactments described in paragraphs 17 (transitional EU arrangements and international agreements concerning children) or 18 (transitional EU arrangements and international agreements concerning maintenance) of Part 1 of Schedule 1 to the 2012 Act(19);

“public law (section 31 care proceedings) case” means—

(a)

proceedings or potential proceedings under section 31 of the 1989 Act; or

(b)

proceedings under the enactments described in paragraph 1 of Part 1 of Schedule 1 to the 2012 Act where—

(i)

the proceedings are being heard with those under section 31 of the 1989 Act;

(ii)

applications under those enactments are made within proceedings under section 31 of the 1989 Act; or

(iii)

orders under those enactments are being sought as an alternative to an order under section 31 of the 1989 Act;

[F4 “terminated appointment” means an appointment of a qualified legal representative which was terminated by the court before a hearing.]

(4) These Regulations apply to the payment out of central funds of sums in respect of [F5 fees and costs payable to a qualified legal representative in connection with their appointment by the court under the 1984 Act or 2003 Act.]

(5) These Regulations extend to England and Wales.

Textual Amendments

F1 Words in reg. 1(3) inserted (2.1.2024) by The Prohibition of Cross-Examination in Person (Fees of Court-Appointed Qualified Legal Representatives) (Amendment) Regulations 2023 (S.I. 2023/1319), regs. 1(2), 2(2)(a)

F2 Words in reg. 1(3) inserted (2.1.2024) by The Prohibition of Cross-Examination in Person (Fees of Court-Appointed Qualified Legal Representatives) (Amendment) Regulations 2023 (S.I. 2023/1319), regs. 1(2), 2(2)(b)

F3 Words in reg. 1(3) substituted (2.1.2024) by The Prohibition of Cross-Examination in Person (Fees of Court-Appointed Qualified Legal Representatives) (Amendment) Regulations 2023 (S.I. 2023/1319), regs. 1(2), 2(2)(c)

F4 Words in reg. 1(3) inserted (31.5.2024) by The Prohibition of Cross-Examination in Person (Fees of Court-Appointed Qualified Legal Representatives) (Amendment) Regulations 2024 (S.I. 2024/624), regs. 1(2), 2(2) (with reg. 3)

F5 Words in reg. 1(4) substituted (2.1.2024) by The Prohibition of Cross-Examination in Person (Fees of Court-Appointed Qualified Legal Representatives) (Amendment) Regulations 2023 (S.I. 2023/1319), regs. 1(2), 2(3)

Commencement Information

I1 Reg. 1 in force at 21.7.2022, see reg. 1(2)

[F6 Remuneration E+W

2.— (1) The Lord Chancellor must pay fees to a qualified legal representative in accordance with these Regulations.

(2) Subject to paragraphs (3) and (4), the Lord Chancellor must pay such costs to a qualified legal representative as appear to the Lord Chancellor to have been actually and properly incurred.

(3) The costs payable under paragraph (2) are to be calculated in accordance with the provisions of Part 4 of the Schedule to these Regulations.

(4) The Lord Chancellor may not pay costs in excess of the maximum cap amounts specified for the corresponding category of cost.]

Textual Amendments

F6 Reg. 2 substituted (2.1.2024) by The Prohibition of Cross-Examination in Person (Fees of Court-Appointed Qualified Legal Representatives) (Amendment) Regulations 2023 (S.I. 2023/1319), regs. 1(2), 2(4)

Bolt-on fee E+W

3.—(1) The Lord Chancellor must pay a bolt-on fee at the rate set out in Table 5 in the Schedule as applicable where the qualified legal representative’s bundle for a cross-examination hearing exceeds 350 pages.

(2) For the purposes of this regulation, the qualified legal representative’s bundle—

(a) may only include—

(i) those documents relevant to the case which have been served by the parties to the proceedings to which the hearing relates; and

(ii) in family proceedings, notes of contact visits if included in the bundle; and

(b) must include a paginated index agreed by the parties to those proceedings.

(3) In this regulation “bundle” means the bundle of documents prepared for the hearing in accordance with the provisions of the Civil Procedure Rules 1998(20) or Family Procedure Rules 2010(21), as appropriate.

Commencement Information

I2 Reg. 3 in force at 21.7.2022, see reg. 1(2)

Value Added Tax E+W

4.  All fees set out in the Schedule to these Regulations are exclusive of value added tax.

Commencement Information

I3 Reg. 4 in force at 21.7.2022, see reg. 1(2)

Cancelled hearings E+W

5.—(1) A fee in respect of a cancelled hearing may be claimed where—

(a) a preliminary hearing or a cross-examination hearing is listed;

(b) the qualified legal representative subsequently undertakes at least 30 minutes of preparatory work; and

(c) the hearing is cancelled.

(2) A cancelled hearing fee in respect of a preliminary hearing is—

(a) in family proceedings, a Hearing Unit 1 fee as described in Table 1 in the Schedule; or

(b) in civil proceedings, a Hearing Unit 1 fee as described in Table 3 in the Schedule.

(3) A cancelled hearing fee in respect of a cross-examination hearing is—

(a) in family proceedings, half of a single day fee as described in Table 2 in the Schedule; or

(b) in civil proceedings, half of a single day fee as described in Table 4 in the Schedule.

[F7 (4) Costs in respect of a cancelled hearing may be claimed where—

(a) a preliminary hearing or a cross-examination hearing is listed;

(b) the qualified legal representative has incurred costs in anticipation of attending the hearing;

(c) the hearing is cancelled; and

(d) the qualified legal representative has complied with paragraph (5) but is unable to recover all of the costs incurred.

(5) The qualified legal representative must attempt to recover the costs incurred within 24 hours of being notified of the hearing cancellation.]

Textual Amendments

F7 Reg. 5(4)(5) inserted (2.1.2024) by The Prohibition of Cross-Examination in Person (Fees of Court-Appointed Qualified Legal Representatives) (Amendment) Regulations 2023 (S.I. 2023/1319), regs. 1(2), 2(5)

Commencement Information

I4 Reg. 5 in force at 21.7.2022, see reg. 1(2)

[F8 Terminated appointments E+W

5A.— (1) A fee in respect of a terminated appointment may be claimed where—

(a) a preliminary hearing or a cross-examination hearing is listed;

(b) the qualified legal representative subsequently undertakes at least 30 minutes of preparatory work; and

(c) the court terminates the appointment before the hearing.

(2) A terminated appointment fee in respect of a preliminary hearing is—

(a) in family proceedings, a Hearing Unit 1 fee as described in Table 1 in the Schedule or;

(b) in civil proceedings, a Hearing Unit 1 fee as described in Table 3 in the Schedule.

(3) A terminated appointment fee in respect of a cross-examination hearing is—

(a) in family proceedings, half of a single day fee as described in Table 2 in the Schedule; or

(b) in civil proceedings, half of a single day fee as described in Table 4 in the Schedule.

(4) Costs in respect of a terminated appointment may be claimed where—

(a) a preliminary hearing or a cross-examination hearing is listed;

(b) the qualified legal representative has incurred costs in anticipation of attending the hearing;

(c) the court terminates the appointment of the qualified legal representative before the hearing; and

(d) the qualified legal representative has complied with paragraph (5) but is unable to recover all of the costs incurred.

(5) The qualified legal representative must attempt to recover the costs incurred within 24 hours of being notified of the termination of the appointment.]

Textual Amendments

F8 Reg. 5A inserted (31.5.2024) by The Prohibition of Cross-Examination in Person (Fees of Court-Appointed Qualified Legal Representatives) (Amendment) Regulations 2024 (S.I. 2024/624), regs. 1(2), 2(3) (with reg. 3)

Claim for payment of fees [F9 and costs] E+W

6.—(1) A qualified legal representative must make a claim for payment of fees in accordance with these Regulations.

(2) A qualified legal representative may make a claim in respect of each completed hearing [F10 , cancelled hearing or terminated appointment].

(3) A claim for payment must be submitted within 3 months of the date of the completed hearing [F11 , cancelled hearing or terminated appointment].

(4) A claim must—

(a) be submitted on a form specified by the Lord Chancellor;

(b) summarise the items of work done by the qualified legal representative;

(c) state, where appropriate, the dates on which items of work were done, the time taken and the sums claimed; F12 ...

[F13 (ca) specify any costs claimed, the circumstances in which they were incurred and the amounts claimed in respect of them; and]

(d) include all particulars, information or documents relied on as evidence of entitlement to the [F14 fees and costs] claimed.

(5) The qualified legal representative must specify any special circumstances which they consider should be drawn to the attention of the Lord Chancellor.

Textual Amendments

F9 Words in reg. 6 heading inserted (2.1.2024) by The Prohibition of Cross-Examination in Person (Fees of Court-Appointed Qualified Legal Representatives) (Amendment) Regulations 2023 (S.I. 2023/1319), regs. 1(2), 2(6)

F10 Words in reg. 6(2) substituted (31.5.2024) by The Prohibition of Cross-Examination in Person (Fees of Court-Appointed Qualified Legal Representatives) (Amendment) Regulations 2024 (S.I. 2024/624), regs. 1(2), 2(4)(a) (with reg. 3)

F11 Words in reg. 6(3) substituted (31.5.2024) by The Prohibition of Cross-Examination in Person (Fees of Court-Appointed Qualified Legal Representatives) (Amendment) Regulations 2024 (S.I. 2024/624), regs. 1(2), 2(4)(b) (with reg. 3)

F12 Word in reg. 6(4)(c) omitted (2.1.2024) by virtue of The Prohibition of Cross-Examination in Person (Fees of Court-Appointed Qualified Legal Representatives) (Amendment) Regulations 2023 (S.I. 2023/1319), regs. 1(2), 2(7)

F13 Reg. 6(4)(ca) inserted (2.1.2024) by The Prohibition of Cross-Examination in Person (Fees of Court-Appointed Qualified Legal Representatives) (Amendment) Regulations 2023 (S.I. 2023/1319), regs. 1(2), 2(7)

F14 Words in reg. 6(4)(d) substituted (2.1.2024) by The Prohibition of Cross-Examination in Person (Fees of Court-Appointed Qualified Legal Representatives) (Amendment) Regulations 2023 (S.I. 2023/1319), regs. 1(2), 2(8)

Commencement Information

I5 Reg. 6 in force at 21.7.2022, see reg. 1(2)

Payment of fees [F15 and costs] E+W

7.—(1) Upon receipt of a claim for payment, the Lord Chancellor must—

(a) accept the claim; or

(b) reject the claim.

(2) Where a claim is accepted, the Lord Chancellor must authorise payment accordingly.

(3) Where a claim is rejected, the Lord Chancellor must notify the qualified legal representative of—

(a) the reasons for rejection; and

(b) the ability to resubmit a claim.

(4) A qualified legal representative may resubmit the claim at any point before the expiry of the 3-month period referred to in regulation 6(3).

(5) If a claim is resubmitted, the qualified legal representative must supply with that claim any further particulars, information or documents that the Lord Chancellor requires.

Textual Amendments

F15 Words in reg. 7 heading inserted (2.1.2024) by The Prohibition of Cross-Examination in Person (Fees of Court-Appointed Qualified Legal Representatives) (Amendment) Regulations 2023 (S.I. 2023/1319), regs. 1(2), 2(9)

Commencement Information

I6 Reg. 7 in force at 21.7.2022, see reg. 1(2)

James Cartlidge

Parliamentary Under Secretary of State

Ministry of Justice

18th May 2022