The Care Homes (Wales) Regulations 2002

Regulation 4(1)(c)

SCHEDULE 1 E+W INFORMATION TO BE INCLUDED IN THE STATEMENT OF PURPOSE

1.  The name and business address of every registered person. E+W

Commencement Information

I1 Sch. 1 para. 1 in force at 1.4.2002, see reg. 1(1)

2.  The relevant qualifications and experience of every registered person. E+W

Commencement Information

I2 Sch. 1 para. 2 in force at 1.4.2002, see reg. 1(1)

3.  The number, relevant qualifications and experience of the staff working at the care home. E+W

Commencement Information

I3 Sch. 1 para. 3 in force at 1.4.2002, see reg. 1(1)

4.  The organisational structure of the care home. E+W

Commencement Information

I4 Sch. 1 para. 4 in force at 1.4.2002, see reg. 1(1)

5.  The age-range and sex of the service users for whom it is intended that accommodation should be provided. E+W

Commencement Information

I5 Sch. 1 para. 5 in force at 1.4.2002, see reg. 1(1)

6.  The range of needs that the care home is intended to meet. E+W

Commencement Information

I6 Sch. 1 para. 6 in force at 1.4.2002, see reg. 1(1)

7.  Whether nursing is to be provided. E+W

Commencement Information

I7 Sch. 1 para. 7 in force at 1.4.2002, see reg. 1(1)

8.  Any criteria used for admission to the care home, including the care home’s policy and procedures (if any) for emergency admissions. E+W

Commencement Information

I8 Sch. 1 para. 8 in force at 1.4.2002, see reg. 1(1)

9.  The arrangements for service users to engage in social activities, hobbies and leisure interests. E+W

Commencement Information

I9 Sch. 1 para. 9 in force at 1.4.2002, see reg. 1(1)

10.  The arrangements made for consultation with services users about the operation of the care home. E+W

Commencement Information

I10 Sch. 1 para. 10 in force at 1.4.2002, see reg. 1(1)

11.  The fire precautions and associated emergency procedures in the care home. E+W

Commencement Information

I11 Sch. 1 para. 11 in force at 1.4.2002, see reg. 1(1)

12.  The arrangements made for service users to attend religious services of their choice. E+W

Commencement Information

I12 Sch. 1 para. 12 in force at 1.4.2002, see reg. 1(1)

13.  The arrangements made for contact between services users and their relatives, friends and representatives. E+W

Commencement Information

I13 Sch. 1 para. 13 in force at 1.4.2002, see reg. 1(1)

14.  The arrangements for dealing with complaints. E+W

Commencement Information

I14 Sch. 1 para. 14 in force at 1.4.2002, see reg. 1(1)

15.  The arrangements for dealing with reviews of the service user’s plan referred to in regulation 15(1). E+W

Commencement Information

I15 Sch. 1 para. 15 in force at 1.4.2002, see reg. 1(1)

16.  The number and size of rooms in the care home. E+W

Commencement Information

I16 Sch. 1 para. 16 in force at 1.4.2002, see reg. 1(1)

17.  Details of any specific therapeutic techniques used in the care home and arrangements made for their supervision. E+W

Commencement Information

I17 Sch. 1 para. 17 in force at 1.4.2002, see reg. 1(1)

18.  The arrangements for respecting the privacy and dignity of service users. E+W

Commencement Information

I18 Sch. 1 para. 18 in force at 1.4.2002, see reg. 1(1)

19.  The arrangements made to discharge the obligation of the registered person under regulation 12 (4)(b). E+W

Commencement Information

I19 Sch. 1 para. 19 in force at 1.4.2002, see reg. 1(1)

20.  Details of— E+W

(a) the care home’s policy on behaviour management and the use of restraint;

(b) the methods of control that may be used in the home (if any) and the circumstances in which, and by whom, they may be used.

Commencement Information

I20 Sch. 1 para. 20 in force at 1.4.2002, see reg. 1(1)

Regulations 7, 9, 19

SCHEDULE 2 E+W INFORMATION AND DOCUMENTS TO BE AVAILABLE IN RESPECT OF PERSONS CARRYING ON, MANAGING, OR WORKING AT, CARE HOMES

1.  Proof of identity including a recent photograph. E+W

Commencement Information

I21 Sch. 2 para. 1 in force at 1.4.2002, see reg. 1(1)

[F1 2.   Either— E+W

(a) where the certificate is required for a purpose related to registration under Part 2 of the Act or the position falls within regulation 5A of the Police Act 1997 (Criminal Records) Regulations 2002, an enhanced criminal record certificate issued under section 113B of the Police Act 1997 which includes suitability information relating to vulnerable adults (within the meaning of section 113BB (2) of that Act) and, where applicable, suitability information relating to children (within the meaning of section 113BA (2) of that Act); or

(b) in any other case, a criminal record certificate issued under section 113A of the Police Act 1997.]

Textual Amendments

F1 Sch. 2 para. 2 substituted (12.10.2009) by The Children Act 1989, Care Standards Act 2000 and Adoption and Children Act 2002 (Miscellaneous Amendments) (Wales) Regulations 2009 (S.I. 2009/2541), regs. 1(1), 11(6)(a)

Commencement Information

I22 Sch. 2 para. 2 in force at 1.4.2002, see reg. 1(1)

3.  Two written references, including a reference from the last employer, if any. E+W

Commencement Information

I23 Sch. 2 para. 3 in force at 1.4.2002, see reg. 1(1)

4.  Where a person has previously worked in a position whose duties involved work with children or vulnerable adults, so far as reasonably practicable verification of the reason why the employment or position ended. E+W

Commencement Information

I24 Sch. 2 para. 4 in force at 1.4.2002, see reg. 1(1)

5.  Documentary evidence of any relevant [F2 or required] qualification. E+W

Textual Amendments

F2 Words in Sch. 2 para. 5 inserted (1.6.2011) by The Care Homes (Wales) (Miscellaneous Amendments) Regulations 2011 (S.I. 2011/1016), regs. 1(1), 3(7)(a)

Commencement Information

I25 Sch. 2 para. 5 in force at 1.4.2002, see reg. 1(1)

5A.  Where relevant, documentary evidence of registration with [F3 Social Care Wales]. E+W

Textual Amendments

F3 Words in Sch. 2 para. 5A substituted (3.4.2017) by The Regulation and Inspection of Social Care (Wales) Act 2016 (Consequential Amendments to Secondary Legislation) Regulations 2017 (S.I. 2017/52), reg. 1(2), Sch. 1 para. 4(3)

6.  A full employment history, together with a satisfactory written explanation of any gaps in employment. E+W

Commencement Information

I26 Sch. 2 para. 6 in force at 1.4.2002, see reg. 1(1)

F4 7.  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . E+W

Textual Amendments

F4 Sch. 2 para. 7 omitted (12.10.2009) by virtue of The Children Act 1989, Care Standards Act 2000 and Adoption and Children Act 2002 (Miscellaneous Amendments) (Wales) Regulations 2009 (S.I. 2009/2541), regs. 1(1), 11(6)(b)

Commencement Information

I27 Sch. 2 para. 7 in force at 1.4.2002, see reg. 1(1)

F5 8.  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . E+W

Textual Amendments

F5 Sch. 2 para. 8 omitted (12.10.2009) by virtue of The Children Act 1989, Care Standards Act 2000 and Adoption and Children Act 2002 (Miscellaneous Amendments) (Wales) Regulations 2009 (S.I. 2009/2541), regs. 1(1), 11(6)(b)

Regulation 17(1)(a)

SCHEDULE 3 E+W RECORDS TO BE KEPT IN A CARE HOME IN RESPECT OF EACH SERVICE USER

1.  The following documents in respect of each service user— E+W

(a) the assessment referred to in regulation 14(1);

(b) the service user’s plan referred to in regulation 15(1).

Commencement Information

I28 Sch. 3 para. 1 in force at 1.4.2002, see reg. 1(1)

2.  A recent photograph of the service user. E+W

Commencement Information

I29 Sch. 3 para. 2 in force at 1.4.2002, see reg. 1(1)

3.  A record of the following matters in respect of each service user— E+W

(a) the name, address, date of birth and marital status [F6 or civil partnership status] of each service user;

(b) the name, address and telephone number of the service user’s next of kin or of any person authorised to act on his or her behalf;

(c) the name, address and telephone number of the service user’s general practitioner and of any officer of a local social services authority whose duty it is to supervise the welfare of the service user;

(d) the date on which the service user entered the care home;

(e) the date on which the service user left the care home and the place he or she went to;

(f) if the service user died at the care home, the date, time and cause of death;

(g) the name and address of any authority, organisation or other body which arranged the service user’s admission to the care home;

(h) a record of all medicines kept in the care home for the service user, and the date on which they were administered to the service user;

(i) a record of any accident affecting the service user in the care home and of any other incident in the care home which is detrimental to the health or welfare of the service user, which record shall include the nature, date and time of the accident or incident, whether medical treatment was required and the name of the persons who were respectively in charge of the care home and supervising the service user;

(j) a record of any nursing provided to the service user, including a record of his or her condition and any treatment or surgical intervention;

(k) details of any specialist communications needs of the service user and methods of communication that may be appropriate to the service user;

(l) details of any plan relating to the service user in respect of medication, nursing, specialist health care or nutrition;

(m) a record of incidence of pressure sores and of consequent treatment provided to the service user;

(n) a record of falls and of consequent treatment provided to the service user;

(o) a record of any physical restraint used on the service user;

(p) a record of any limitations agreed with the service user as to the service user’s freedom of choice, liberty of movement and power to make decisions.

Textual Amendments

F6 Words in Sch. 3 para. 3(a) inserted (5.12.2005) by The Civil Partnership Act 2004 (Consequential Amendments to Subordinate Legislation) (Wales) Order 2005 (S.I. 2005/3302), art. 1(2), Sch. para. 17(b)

Commencement Information

I30 Sch. 3 para. 3 in force at 1.4.2002, see reg. 1(1)

4.  Copies of the care home’s correspondence relating to each service user. E+W

Commencement Information

I31 Sch. 3 para. 4 in force at 1.4.2002, see reg. 1(1)

Regulation 17(2)

SCHEDULE 4 E+W OTHER RECORDS TO BE KEPT IN A CARE HOME

1.  A copy of the statement of purpose. E+W

Commencement Information

I32 Sch. 4 para. 1 in force at 1.4.2002, see reg. 1(1)

2.  A copy of the service user’s guide. E+W

Commencement Information

I33 Sch. 4 para. 2 in force at 1.4.2002, see reg. 1(1)

3.  A record of all accounts kept in the care home. E+W

Commencement Information

I34 Sch. 4 para. 3 in force at 1.4.2002, see reg. 1(1)

4.  A copy of all inspection reports. E+W

Commencement Information

I35 Sch. 4 para. 4 in force at 1.4.2002, see reg. 1(1)

5.  A copy of any report made under regulation 27(4)(c). E+W

Commencement Information

I36 Sch. 4 para. 5 in force at 1.4.2002, see reg. 1(1)

6.  A record of all persons working at the care home, which shall include in respect of an individual falling within regulation 19(1) the following matters— E+W

(a) his or her full name, address, date of birth, qualifications and experience;

(b) a copy of his or her birth certificate and passport (if any);

(c) a copy of each reference obtained in respect of him or her;

(d) the dates on which he or she commences and ceases to be so employed;

(e) the position he or she holds at the care home, the work that he or she performs and the number of hours for which he or she is employed each week;

(f) correspondence, reports, records of disciplinary action and any other records in relation to his or her employment.

Commencement Information

I37 Sch. 4 para. 6 in force at 1.4.2002, see reg. 1(1)

7.  A copy of the duty roster of persons working at the care home, and a record of whether the roster was actually worked. E+W

Commencement Information

I38 Sch. 4 para. 7 in force at 1.4.2002, see reg. 1(1)

8.  A record of the care home’s charges to service users, including any extra amounts payable for additional services not covered by those charges, and the amounts paid by or in respect of each service user. E+W

Commencement Information

I39 Sch. 4 para. 8 in force at 1.4.2002, see reg. 1(1)

9.  A record of all money or other valuables deposited by a service user for safekeeping or received on the service user’s behalf, which— E+W

(a) shall state the date on which the money or valuables were deposited or received, the date on which any money or valuables were returned to a service user or used, at the request of the service user, on his behalf and, where applicable, the purpose for which the money or valuables were used; and

(b) shall include the written acknowledgement of the return of the money or valuables.

Commencement Information

I40 Sch. 4 para. 9 in force at 1.4.2002, see reg. 1(1)

10.  A record of furniture brought by a service user into the room occupied by him or her. E+W

Commencement Information

I41 Sch. 4 para. 10 in force at 1.4.2002, see reg. 1(1)

11.  A record of all complaints made by service users or representatives or relatives of service users or by persons working at the care home about the operation of the care home, and the action taken by the registered person in respect of any such complaint. E+W

Commencement Information

I42 Sch. 4 para. 11 in force at 1.4.2002, see reg. 1(1)

12.  A record of any of the following events that occur in the care home— E+W

(a) any accident;

(b) any incident which is detrimental to the health or welfare of a service user, including the outbreak of infectious disease in the care home;

(c) any injury or illness;

(d) any fire;

(e) except where a record has been made under paragraph 14, any occasion on which the fire alarm equipment is operated;

(f) any theft or burglary.

Commencement Information

I43 Sch. 4 para. 12 in force at 1.4.2002, see reg. 1(1)

13.  Records of the food provided for service users in sufficient detail to enable any person inspecting the record to determine whether the diet is satisfactory, in relation to nutrition and otherwise, and of any special diets prepared for individual service users. E+W

Commencement Information

I44 Sch. 4 para. 13 in force at 1.4.2002, see reg. 1(1)

14.  A record of every fire practice, drill or test of fire equipment (including fire alarm equipment) conducted in the care home and of any action taken to remedy defects in the fire equipment. E+W

Commencement Information

I45 Sch. 4 para. 14 in force at 1.4.2002, see reg. 1(1)

15.  A statement of the procedure to be followed in the event of a fire, or where a fire alarm is given. E+W

Commencement Information

I46 Sch. 4 para. 15 in force at 1.4.2002, see reg. 1(1)

16.  A statement of the procedure to be followed in the event of accidents or in the event of a service user becoming missing. E+W

Commencement Information

I47 Sch. 4 para. 16 in force at 1.4.2002, see reg. 1(1)

17.  A record of all visitors to the care home, including the names of visitors. E+W

Commencement Information

I48 Sch. 4 para. 17 in force at 1.4.2002, see reg. 1(1)

Regulations 4 and 30

SCHEDULE 5 E+W ADDITIONAL INFORMATION TO BE INCLUDED IN THE STATEMENT OF PURPOSE WHERE CHILDREN ARE ACCOMMODATED

1.  A statement of the facilities and services to be provided, within and outside the home, for the children accommodated in the home. E+W

Commencement Information

I49 Sch. 5 para. 1 in force at 1.4.2002, see reg. 1(1)

2.  The following details— E+W

(a) the age-range, sex and numbers of children for whom it is intended that accommodation should be provided;

(b) whether it is intended to accommodate children who are disabled, have special needs, or any other special characteristics;

(c) the range of needs (other than those mentioned in sub-paragraph (b)) that the home is intended to meet.

Commencement Information

I50 Sch. 5 para. 2 in force at 1.4.2002, see reg. 1(1)

3.  The criteria used for admission to the care home, including the care home’s policy and procedures for emergency admissions (if the care home provides for emergency admissions). E+W

Commencement Information

I51 Sch. 5 para. 3 in force at 1.4.2002, see reg. 1(1)

4.  If the care home provides or is intended to provide accommodation for more than six children, a description of the positive outcomes intended for children in a care home of such a size, and a description of the care home’s strategy for counteracting any adverse effects arising from its size, for the children accommodated there. E+W

Commencement Information

I52 Sch. 5 para. 4 in force at 1.4.2002, see reg. 1(1)

5.  A description of the care home’s ethos and philosophy, and the theoretical or therapeutic basis for the care provided. E+W

Commencement Information

I53 Sch. 5 para. 5 in force at 1.4.2002, see reg. 1(1)

6.  The arrangements made to protect and promote the health of the children accommodated in the care home. E+W

Commencement Information

I54 Sch. 5 para. 6 in force at 1.4.2002, see reg. 1(1)

7.  The arrangements for the promotion of the education of the children accommodated in the care home, including the facilities for private study. E+W

Commencement Information

I55 Sch. 5 para. 7 in force at 1.4.2002, see reg. 1(1)

8.  The arrangements to promote the participation of children in hobbies and recreational, sporting and cultural activities. E+W

Commencement Information

I56 Sch. 5 para. 8 in force at 1.4.2002, see reg. 1(1)

9.  The arrangements made for consultation with the children accommodated in the care home about its operation. E+W

Commencement Information

I57 Sch. 5 para. 9 in force at 1.4.2002, see reg. 1(1)

10.   The arrangements for child protection and to counter bullying. E+W

Commencement Information

I58 Sch. 5 para. 10 in force at 1.4.2002, see reg. 1(1)

11.  The procedure for dealing with any unauthorised absence of a child from the care home. E+W

Commencement Information

I59 Sch. 5 para. 11 in force at 1.4.2002, see reg. 1(1)

12.  The fire precautions and associated emergency procedures made for children in the care home. E+W

Commencement Information

I60 Sch. 5 para. 12 in force at 1.4.2002, see reg. 1(1)

13.  The arrangements made for the children’s religious instruction and observance. E+W

Commencement Information

I61 Sch. 5 para. 13 in force at 1.4.2002, see reg. 1(1)

14.  The arrangements made for contact between any child accommodated in the care home and his or her parents, relatives and friends. E+W

Commencement Information

I62 Sch. 5 para. 14 in force at 1.4.2002, see reg. 1(1)

15.  The arrangements for dealing with complaints. E+W

Commencement Information

I63 Sch. 5 para. 15 in force at 1.4.2002, see reg. 1(1)

16.  The arrangements for dealing with reviews of placement plans. E+W

Commencement Information

I64 Sch. 5 para. 16 in force at 1.4.2002, see reg. 1(1)

17.  The type of accommodation and sleeping arrangements provided (including details of any zones for particular types of children) and the circumstances in which children may share bedrooms. E+W

Commencement Information

I65 Sch. 5 para. 17 in force at 1.4.2002, see reg. 1(1)

18.  Details of any specific therapeutic techniques used in the care home and arrangements for their supervision. E+W

Commencement Information

I66 Sch. 5 para. 18 in force at 1.4.2002, see reg. 1(1)

19.  Details of the care home’s policy on anti-discriminatory practice in relation to children and children’s rights. E+W

Commencement Information

I67 Sch. 5 para. 19 in force at 1.4.2002, see reg. 1(1)

Regulations 25 and 36(a)

SCHEDULE 6 E+W MATTERS TO BE MONITORED AT A CARE HOME WHERE CHILDREN ARE ACCOMMODATED

1.  Compliance with any plan for the care of the child prepared by the placing authority and the placement plan of each child accommodated in the care home. E+W

Commencement Information

I68 Sch. 6 para. 1 in force at 1.4.2002, see reg. 1(1)

2.  The deposit and issue of money and other valuables handed in for safekeeping. E+W

Commencement Information

I69 Sch. 6 para. 2 in force at 1.4.2002, see reg. 1(1)

3.  Daily menus. E+W

Commencement Information

I70 Sch. 6 para. 3 in force at 1.4.2002, see reg. 1(1)

4.  All accidents and injuries sustained in the care home or by children accommodated there. E+W

Commencement Information

I71 Sch. 6 para. 4 in force at 1.4.2002, see reg. 1(1)

5.  Any illnesses of children accommodated in the care home. E+W

Commencement Information

I72 Sch. 6 para. 5 in force at 1.4.2002, see reg. 1(1)

6.  Complaints in relation to children accommodated in the care home and their outcomes. E+W

Commencement Information

I73 Sch. 6 para. 6 in force at 1.4.2002, see reg. 1(1)

7.  Any allegations or suspicions of abuse in respect of children accommodated in the care home and the outcome of any investigation. E+W

Commencement Information

I74 Sch. 6 para. 7 in force at 1.4.2002, see reg. 1(1)

8.  Staff recruitment records and conduct of required checks for new workers in the care home. E+W

Commencement Information

I75 Sch. 6 para. 8 in force at 1.4.2002, see reg. 1(1)

9.  Visitors to the care home and to children in the care home. E+W

Commencement Information

I76 Sch. 6 para. 9 in force at 1.4.2002, see reg. 1(1)

10.  Notifications of the events listed in Schedule 5 to the Children’s Homes (Wales) Regulations 2002. E+W

Commencement Information

I77 Sch. 6 para. 10 in force at 1.4.2002, see reg. 1(1)

11.  Any unauthorised absence from the care home of a child accommodated there. E+W

Commencement Information

I78 Sch. 6 para. 11 in force at 1.4.2002, see reg. 1(1)

12.  The use of any disciplinary measures in respect of children accommodated in the care home. E+W

Commencement Information

I79 Sch. 6 para. 12 in force at 1.4.2002, see reg. 1(1)

13.  The use of physical restraint in respect of children accommodated in the care home. E+W

Commencement Information

I80 Sch. 6 para. 13 in force at 1.4.2002, see reg. 1(1)